Fleet Stock and Admin Manager

North West Ambulance Service NHS Trust


This job is now closed

Job summary

Haydock Regional Logistics Centre

37.5 Hours per WeekBand 5

An exciting opportunity has arisen for the post of Fleet Stock and Administration Manager, with the successful applicant playing a key role in supporting the teams across our area workshops, focusing on parts supply, stock awareness and audit, as well as contingency planning for the time critical maintenance of the Trust's fleet of ambulances and other operational vehicles.

The role offers wide and various challenges relative to the requirements of the Trusts fleet supply chain including motor vehicle parts stock levels, lubricants, procurement, and competitive purchasing. Supporting you in this task is an Administration Team Leader and a dedicated team of administrators who are strategically located across the Trusts workshop sites.

Main duties of the job

The role of Fleet Stock and Administration Manager reports to the Fleet Engineer Operations, and a high level of communication, business awareness and report writing skill sets will see daily interactions with Fleet Operations, NWAS staff, Dealer networks, Vehicle Manufacturers, Third Party suppliers and other key stakeholders.

There will be a requirement to travel to the Regional Workshops, liaising with the Area Service Managers and Workshop Supervisors., identifying stock levels with appropriate management to ensure minimum fleet down time through parts availability for the workshop teams whilst working with the Fleet Strategy team in understanding the vehicle replacement programme to ensure stock is utilised effectively with minimum loss.

The role is Monday to Friday and is a 37.5 hour working week. Annual leave is commensurate with Agenda for Change terms and conditions.

About us

North West Ambulance Service NHS Trust provides 24 hour, 365 days a year accident and emergency services to those in need of emergency medical treatment and transport.

Our highly skilled staff provide life-saving care to patients in the community and take people to hospital or a place of care if needed.

We also provide non-emergency patient transport services for those patients who require non-emergency transport to and from hospital and who are unable to travel unaided because of their medical condition or clinical need.

Alongside the other emergency services, we also work to ensure the safety of the public and treatment of patients in the event of a major incident.

We also deliver the NHS 111 service in the North West. NHS 111 replaced NHS Direct in 2013. This service was introduced to make it easier for people to access local NHS healthcare services in England. It provides non-emergency medical help fast, and is available 24 hours a day, 365 days a year.

Job description

Job responsibilities

Please ensure you read the Job description and Person Specification attached to the advert in full before applying.

Person Specification

Qualifications and Education


  • GCSE's in English Literature or Language and in Mathematics or equivalent qualifications
  • Diploma or Certificate in supplies and purchasing or evidence of relevant experience
  • A valid driving licence for use in the UK with C1 + D1 categories due to vehicles that may be used.
  • Evidence of Continued Professional Development

Skills and Abilities


  • Understanding of confidentiality
  • Budget Management Experience
  • Good communication and relationship skills.
  • Ability to work to strict deadlines
  • Computer knowledge with ability to use windows based programmes
  • Customer service skills
  • Negotiation and influencing skills
  • Legal knowledge of contracts purchasing and supply
  • Financial analysis market prices skills and commercial awareness
  • Ability to work on own initiative with minimum supervision
  • Analytical, judgement problem solving skills

Knowledge and Experience


  • Experience of managing a team
  • Demonstrable recent CPD
  • Demonstrable management experience in the purchase control of computerised stock held at multiple sites
  • Significant demonstrable experience in the use of fleet data base operating systems and associated windowed based software applications
  • Experience of budgets, financial control and budgetary procedures
  • Highly developed specialist knowledge of products and services relating to the role
  • Experience of Auditing Procedures - Internal and External - in a procurement / stores facility

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North West Ambulance Service NHS Trust


Haydock Regional Logistics Centre

Dixon Close

St Helens

WA11 9SL

Employer's website

https://www.nwas.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

David Lindley



Date posted

08 March 2022

Pay scheme

Agenda for change


Band 5


£25,655 to £31,534 a year PA



Working pattern


Reference number


Job locations

Haydock Regional Logistics Centre

Dixon Close

St Helens

WA11 9SL

Supporting documents

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0300 330 1013

Outside UK:

+44 300 330 1013

Opening times:

Monday to Friday: 8am to 6pm

Saturday: 9am to 3pm

Closed Bank Holidays including Easter Sunday, Christmas Day, Boxing Day and New Year's Day.