Job summary
Full time 37.5 hours per week. Permanent post.
An exciting opportunity has arisen for a forward thinking and dynamic Personal Assistant to join the Anaesthetic and Surgical Services Division and Diagnostic and Support Services Division, supporting the senior management team as a Personal Assistant. The divisions remain separate, however the divisional admin team merged teams in July 2022 to ensure efficiency, productivity and cross divisional working.
Main duties of the job
We are seeking an enthusiastic, exceptionally well organised individual to support the Divisional Management Teams. The post holder will work closely with the Divisional Director of Operations and Deputy Divisional Director of Operations, organising meetings, taking minutes of meetings and ensure smooth running of the administration for the management team. For more information, please refer to the job description
About us
Bolton NHS Foundation Trust is an integrated provider of acute, intermediate and community health care serving the population of Bolton. This provides us with an opportunity for our services to work closely with our partners in primary care and the local authority to ensure a seamless service for our patients.
Here at Bolton our patients are at the heart of everything we do. We ensure our patients receive the highest quality of Care and are guided by our trust Values. We are proud that our Trust is a centre of excellence formaternity, neonataland care for children, and that it has been rated as Good by the Quality Care Commission (CQC). This is in recognition of the patient experience and quality of care that our staff provide to patients. It is also supported by our Nursing, Midwifery and Allied Health Professional Framework for Professional Practice.
Our staff have recently told us, through the staff survey, that we are the best NHS place to work in Greater Manchester. This makes us incredibly proud and the people and teams we have here in Bolton are what makes us truly unique.
The aims of this Trust are to improve the health of and provide the best possible care to the population in which we serve and ensure that our staff have joy and pride in their work. We are striving to recruit a workforce that reflects the communities in which we serve and therefore applications from all sectors of the community are welcomed
Job description
Job responsibilities
Main duties of the job:
Take responsibility for tasks that are delegated to you and ensure information and/or replies requested are pursued and received within the appropriate timescales. This will entail a good understanding of the work of the Division and the ability to foster good working relationships with staff internal and external to the Trust
Maintain knowledge of NHS developments/initiatives both locally and nationally and Trust policies and procedures
Organise and prepare meetings, agendas and minutes
Planning, organising and managing diaries
Job description
Job responsibilities
Main duties of the job:
Take responsibility for tasks that are delegated to you and ensure information and/or replies requested are pursued and received within the appropriate timescales. This will entail a good understanding of the work of the Division and the ability to foster good working relationships with staff internal and external to the Trust
Maintain knowledge of NHS developments/initiatives both locally and nationally and Trust policies and procedures
Organise and prepare meetings, agendas and minutes
Planning, organising and managing diaries
Person Specification
Qualifications
Essential
- GCSE A-C or equivalent
- ECDL
Desirable
- RSA Level 3
- Audio Typing
- Proficient minute taking
Experience
Essential
- Previous experience of working unsupervised and to tight deadlines
- Effective time management through organisation and diary management.
- Previous experience in the NHS
- Experience of Microsoft Office
Desirable
- Experience of supervising staff
- Knowledge and experience of the NHS quality and patient safety agenda
- Experience of working as a Personal Assistant or equivalent in career
Skills
Essential
- Excellent communication skills at all levels, both in a written format and verbally, within a wide range of internal and external individuals/ agencies.
- Excellent organisational skills requiring a flexible approach.
- Understanding of the need for a high level of confidentiality.
- Ability to prioritise workload.
- Must be self-disciplined, friendly, approachable, reliable, trustworthy, highly motivated, enthusiastic, discrete and committed.
- Continually develop physical and advanced keyboard skills to an advanced level.
- Ability to work under pressure in a busy working environment and able to multi-task and prioritise completing tasks effectively.
- Able to work with own initiative.
Desirable
- Broad knowledge of the NHS and linked agencies.
- Detailed overview of work undertaken/ responsibilities within the PCT.
- Willingness to learn other software packages.
Knowledge
Essential
- Knowledge of and ability to demonstrate a full range of secretarial procedures, software programmes
Desirable
- Knowledge that would enable the post holder to perform more effectively in the role.
Other
Essential
- An ability to maintain confidentiality and trust
- Professional, calm and efficient manner
- Commitment to continuing professional development
- Positive and flexible approach to work
Person Specification
Qualifications
Essential
- GCSE A-C or equivalent
- ECDL
Desirable
- RSA Level 3
- Audio Typing
- Proficient minute taking
Experience
Essential
- Previous experience of working unsupervised and to tight deadlines
- Effective time management through organisation and diary management.
- Previous experience in the NHS
- Experience of Microsoft Office
Desirable
- Experience of supervising staff
- Knowledge and experience of the NHS quality and patient safety agenda
- Experience of working as a Personal Assistant or equivalent in career
Skills
Essential
- Excellent communication skills at all levels, both in a written format and verbally, within a wide range of internal and external individuals/ agencies.
- Excellent organisational skills requiring a flexible approach.
- Understanding of the need for a high level of confidentiality.
- Ability to prioritise workload.
- Must be self-disciplined, friendly, approachable, reliable, trustworthy, highly motivated, enthusiastic, discrete and committed.
- Continually develop physical and advanced keyboard skills to an advanced level.
- Ability to work under pressure in a busy working environment and able to multi-task and prioritise completing tasks effectively.
- Able to work with own initiative.
Desirable
- Broad knowledge of the NHS and linked agencies.
- Detailed overview of work undertaken/ responsibilities within the PCT.
- Willingness to learn other software packages.
Knowledge
Essential
- Knowledge of and ability to demonstrate a full range of secretarial procedures, software programmes
Desirable
- Knowledge that would enable the post holder to perform more effectively in the role.
Other
Essential
- An ability to maintain confidentiality and trust
- Professional, calm and efficient manner
- Commitment to continuing professional development
- Positive and flexible approach to work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
