Administrative Assistant

Bolton NHS Foundation Trust

This job is now closed

Job summary

An exciting opportunity has arisen within the Patient Safety and Experience directorate at Bolton NHS Foundation Trust to recruit to the role of Administrative Assistant within the Tissue Viability Team. We are looking to recruit an enthusiastic and motivated individual with experience working in an administration role.

The role is a full time position based at The Royal Bolton Hospital.

The role involves undertaking all administration duties, including secretarial responsibilities, such as letter writing, document creation and use of Microsoft packages. You must therefore be proficient in word processing/ typing and be familiar with medical terminology. In addition, there will be a focus on supporting the Harm Free Care process, which will require a close working relationship with Governance and the ability to use the Safeguard System.

The post includes working with other healthcare professionals, organisations and dealing with patients and carers/relatives, particularly over the telephone. You must therefore possess good communication skills and have experience of working with members of the public.

Main duties of the job

Assist in the delivery of administrative support within the Tissue Viability and corporate nursing/AHP team.

To provide assistance with the arranging of meetings. Provide minute taking and cover at meetings including preparation and circulation of relevant documentation.

To work jointly with the other admin and clerical staff to maintain clerical and administrative processes within the department.To assist with the organisation and management of relevant digital / information systems.

To assist with distribution and maintenance of mandatory/statutory training reports.

To assist with the booking of meeting rooms, to ensure robust clerical systems are maintained, to demonstrate effective office skills and to provide clerical support to team.

About us

The Trust is committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

Successful candidates will be subject to appropriate disclosure by the criminal records bureau

Date posted

19 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pa pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

241-319CD-24

Job locations

Royal Bolton Hospital

Minerva Road

Bolton

BL4 0JR

Job description

Job responsibilities

For detailed job description and main responsibilities please see the attached job description and person specification for the role, alternative please see contact details below.

Job description

Job responsibilities

For detailed job description and main responsibilities please see the attached job description and person specification for the role, alternative please see contact details below.

Person Specification

Qualifications

Essential

NVQ level 2 in business administration

Experience

Essential

Experience of working within NHS setting or health care environment
Use of Microsoft Office packages

Skills

Essential

Good communication skills
Good organisational skills

other

Essential

Demonstrates professional integrity
good use of initiative

Person Specification

Qualifications

Essential

NVQ level 2 in business administration

Experience

Essential

Experience of working within NHS setting or health care environment
Use of Microsoft Office packages

Skills

Essential

Good communication skills
Good organisational skills

other

Essential

Demonstrates professional integrity
good use of initiative

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information