Medical Support Secretary

Bolton NHS Foundation Trust

This job is now closed

Job summary

Sexual & reproductive Health is looking for a support medical secretary to assist in the day to day running of the service.

The postholder will provide a comprehensive and efficient secretarial service to the Consultant and other Medical staff in the Integrated Sexual Health Service. The secretary will provide an efficient channel of communication between the service and other medical staff, GPs, patients, other departments and disciplines within the service.

Main duties of the job

To manage and prioritise own workload.
Acting independently, using own initiative and prioritising workload, will exercise independent judgement and initiative when resolving problems.
Organise and maintain diary using own initiative when booking appointments for Consultant, ensuring appropriate staff are informed of clinic closures.
Prioritise all typing requirements including, copy typing, audio typing and shorthand to meet service key performance indicators.
Undertake administrative work that arises from specialist clinics, for example HIV, GD, SD and complex Family Planning.
Deal with all HIV patient queries regarding the home delivery service expediting deliveries with the supplier as required.
Prepare unsupervised a variety of presentations
Be proactive in highlighting deadlines and chasing responses on behalf of Consultant and their clinical team
Scan all documents and attach to EPR
Active time management - managing task and to do list and gathering information as appropriate
Taking minutes of all senior management meetings, organise and distribute agenda's. Making sure all minutes are sent out by email to all relevant staff members.
Administration of departmental mail.
Assist with surveys/enter all responses.
Book appropriate venues and make all necessary catering arrangements for conferences and courses.
Cover the administrator telephones whennot in work.
Cover for ordering on integra in absence of administrator & office manager

About us

We are a multidisciplinary service, running out patient clinics at Crompton Health Centre. The administrative team play an integral role within the service, providing communication networks between the team and liaising with patients who can be distressed.

Date posted

30 August 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

241-620FC-23

Job locations

Crompton Health Centre

Crompton way

Bolton

BL1 8UP

Job description

Job responsibilities

The postholder will provide a comprehensive and efficient secretarial /personal assistant service to the Consultant and other Medical staff in the Integrated Sexual Health Service. The secretary will provide an efficient channel of communication between the service and other medical staff, GPs, patients, other departments and disciplines within the service.

Please see attached job description for details of main responsibilities.

Job description

Job responsibilities

Please see attached job description for details of main responsibilities.

Person Specification

Qualifications

Essential

RSA level 2 audio typing or equivalent
Good standard of education
Familiarity with microsoft office, word and excel

Desirable

Administration qualification
AMSPAR Medical terminology level 2/3
ECDL or equivalent

Experience

Essential

Experience of medical audio transcription
Experience of working in a busy office/team
Familiarity with with medical terminology
Previous experience of working in health care setting

Desirable

Knowledge of trust policies etc

Skills

Essential

good communication skills
good organisational skills
work as a team and alone
ability to meet deadlines/targets
good keyboarding /typing skills

Desirable

knowledge of national targets

Knowledge

Essential

flexible and adaptable
able to remain calm under pressure
patient focused

Person Specification

Qualifications

Essential

RSA level 2 audio typing or equivalent
Good standard of education
Familiarity with microsoft office, word and excel

Desirable

Administration qualification
AMSPAR Medical terminology level 2/3
ECDL or equivalent

Experience

Essential

Experience of medical audio transcription
Experience of working in a busy office/team
Familiarity with with medical terminology
Previous experience of working in health care setting

Desirable

Knowledge of trust policies etc

Skills

Essential

good communication skills
good organisational skills
work as a team and alone
ability to meet deadlines/targets
good keyboarding /typing skills

Desirable

knowledge of national targets

Knowledge

Essential

flexible and adaptable
able to remain calm under pressure
patient focused

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information