Job summary
A vacancy has become available for a Band 3 Service Co-ordinator / Secretary working 15 hours per week at Royal Oldham Hospital with some possible Hybrid Remote working after training completed and competencies reached.
You will be responsible for a range of administrative and secretarial duties to support the service and Management and will be required to work as part of a team in the Interpretation Department.
Main duties of the job
You will be responsible for a range of administrative duties including the allocation of appointments, initiating 2 or 3 way telephone interpretation calls, supporting and coordinating the recruitment of bank interpreters, supporting staff with ensuring mandatory trainings are 100% compliant, supporting staff with datix incident recording and facilitating team meetings and taking minutes and preparing agendas.
You will often be the first point of contact and a focal point for the service requiring clear communication and liaison skills and will require a high degree of organisational skills and excellent working knowledge of administrative systems. You will be responsible for managing and prioritising your own workload and will be required to use your own initiative.
You will receive appointments via the online interpreter booking system, Zipporah, email and telephone, to data input accurately those appointments and to ensure all communication is passed over to the relevant staff member. Patients calls are dealt with in accordance with the NCA Trust Values. You will demonstrate flexibility and be able to cover a weekend shift at short notice. You will be confident in communication with clinicians and patients in a professional manner.
About us
The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.
As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.
In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.
We are currently in process of updating our values. For the latest information around our values and behaviours, please visit our careers website https://careers.northerncarealliance.nhs.uk
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: https://careers.northerncarealliance.nhs.uk
We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible.
In line with the Trust's Single Equality Scheme we welcome applications from everyone irrespective of ethnic origin, disability, age, gender, gender identity, sexual orientation, nationality, religion, marital status, social background or trade union membership.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: https://careers.northerncarealliance.nhs.uk
We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible.
In line with the Trust's Single Equality Scheme we welcome applications from everyone irrespective of ethnic origin, disability, age, gender, gender identity, sexual orientation, nationality, religion, marital status, social background or trade union membership.
Person Specification
Essential Qualifications
Essential
- Education to GCSE level/GCE 'O' Level
- Word processing - Qualified to RSA II/NVQ level 3 or equivalent qualification/demonstrable skills (60+ wpm at 95% accuracy
Desirable
- ECDL or equivalent qualification
Training and Experience
Essential
- Significant experience of providing clerical services
- Experience of using IM&T systems for data entry
- Experience of successfully working within tight time frames and to deadlines
Desirable
- Knowledge and understanding of the National Health Service
- Minute taking experience
Skills/ Knowledge
Essential
- Comprehensive knowledge of Microsoft packages
- Advanced keyboard skills
- Ability to communicate in a clear and concise manner
- Proven organisational skills and ability to prioritise workload with interruptions and changing priorities
- Good numerical skills
- Ability to multi-task and prioritise own workload
- Knowledge of a full range of administration procedures and their application to improve service efficiency and effectivenes
- Good command and understanding of English, punctuation and grammar
- Good telephone answering skills
Desirable
- Understanding of the Data Protection Act. Knowledge of Information Governance with regard to maintaining confidentiality of person identifiable information
Personal Qualities
Essential
- Motivated, flexible and proactive
- Tactful, courteous and polite
- Ability to move and handle objects 2-5 kg
- Ability to work across all community sites, when required
- Smart appearance in accordance with NCA Dress Code
- Satisfactory attendance record in present/most recent post
- Recognise equality and diversity and the importance of peoples' rights with dignity and respect. Act in accordance with legislation, policies and procedures
Other
Essential
- Ability to travel between a variety of community locations
Person Specification
Essential Qualifications
Essential
- Education to GCSE level/GCE 'O' Level
- Word processing - Qualified to RSA II/NVQ level 3 or equivalent qualification/demonstrable skills (60+ wpm at 95% accuracy
Desirable
- ECDL or equivalent qualification
Training and Experience
Essential
- Significant experience of providing clerical services
- Experience of using IM&T systems for data entry
- Experience of successfully working within tight time frames and to deadlines
Desirable
- Knowledge and understanding of the National Health Service
- Minute taking experience
Skills/ Knowledge
Essential
- Comprehensive knowledge of Microsoft packages
- Advanced keyboard skills
- Ability to communicate in a clear and concise manner
- Proven organisational skills and ability to prioritise workload with interruptions and changing priorities
- Good numerical skills
- Ability to multi-task and prioritise own workload
- Knowledge of a full range of administration procedures and their application to improve service efficiency and effectivenes
- Good command and understanding of English, punctuation and grammar
- Good telephone answering skills
Desirable
- Understanding of the Data Protection Act. Knowledge of Information Governance with regard to maintaining confidentiality of person identifiable information
Personal Qualities
Essential
- Motivated, flexible and proactive
- Tactful, courteous and polite
- Ability to move and handle objects 2-5 kg
- Ability to work across all community sites, when required
- Smart appearance in accordance with NCA Dress Code
- Satisfactory attendance record in present/most recent post
- Recognise equality and diversity and the importance of peoples' rights with dignity and respect. Act in accordance with legislation, policies and procedures
Other
Essential
- Ability to travel between a variety of community locations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).