Job summary
A vacancy has arisen for a part time (22.5 hours), Band 3, Directorate Team Administrator for HMR Children's Services in Rochdale.
The role will involve working within an integrated friendly team providing the co-ordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems. You will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills and will be responsible for managing and prioritising your own workload and will be required to use your own initiative. You will manage and maintain the Manager's diary and support the Directorate team
Main duties of the job
- To use a variety of software packages such as Microsoft Word, Outlook, PowerPoint, Excel, Access etc to produce correspondence and maintain presentations, records, spreadsheets and databases.
- To devise and maintain office systems.
- To maintain and update websites and internal databases.
- To collate data for performance reporting as required.
- To attend meetings, taking minutes and keeping notes.
- To liaise with staff in other services and with external contacts.
- To sort and distribute incoming post and organise and send outgoing post
- To organise, store and archive paperwork, documents and computer- based information
- Manage own workload and act independently within occupational guidelines, using own initiative, seeking advice where necessary from the line manager ensuring confidentiality is maintained at all times.
- To book rooms and support both in-house and external training events
About us
The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.
As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.
In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.
We are currently in process of updating our values. For the latest information around our values and behaviours, please visit our careers website https://careers.northerncarealliance.nhs.uk
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: https://careers.northerncarealliance.nhs.uk
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: https://careers.northerncarealliance.nhs.uk
Person Specification
Qualifications
Essential
- Education to GCSE level/GCE 'O' Level
- Word processing - Qualified to RSA II/NVQ level 3 or equivalent qualification
Desirable
- ECDL or equivalent qualification
Knowledge, Training and Experience
Essential
- Significant experience of providing clerical services
- Comprehensive knowledge of Microsoft packages
- Experience of using IM&T systems for data entry.
- Experience of successfully working within tight time frames and to deadlines.
Desirable
- Knowledge and understanding of the National Health Service.
Skills and Abilities
Essential
- Advanced keyboard skills.
- Ability to communicate in a clear and concise manner.
- Proven organisational skills and ability to prioritise workload with interruptions and changing priorities.
- Good numerical skills.
- Ability to multi-task and prioritise own workload.
- Knowledge of a full range of administration procedures and their application to improve service efficiency and effectiveness.
- Good command and understanding of English, punctuation and grammar.
Desirable
- Understanding of the Data Protection Act.
- Knowledge of Information Governance with regard to maintaining confidentiality of person identifiable information
Person Specification
Qualifications
Essential
- Education to GCSE level/GCE 'O' Level
- Word processing - Qualified to RSA II/NVQ level 3 or equivalent qualification
Desirable
- ECDL or equivalent qualification
Knowledge, Training and Experience
Essential
- Significant experience of providing clerical services
- Comprehensive knowledge of Microsoft packages
- Experience of using IM&T systems for data entry.
- Experience of successfully working within tight time frames and to deadlines.
Desirable
- Knowledge and understanding of the National Health Service.
Skills and Abilities
Essential
- Advanced keyboard skills.
- Ability to communicate in a clear and concise manner.
- Proven organisational skills and ability to prioritise workload with interruptions and changing priorities.
- Good numerical skills.
- Ability to multi-task and prioritise own workload.
- Knowledge of a full range of administration procedures and their application to improve service efficiency and effectiveness.
- Good command and understanding of English, punctuation and grammar.
Desirable
- Understanding of the Data Protection Act.
- Knowledge of Information Governance with regard to maintaining confidentiality of person identifiable information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).