Job summary
Fixed term contract/ secondment opportunity for 12 months
Practice Development and Education (PD&E) are looking for an enthusiastic and creative person to join our team of administrators. We celebrate diversity and welcome applications from individuals who represent the full spectrum of our community. The post holder will be welcomed to work mainly in the pre-registration team focusing on the administration and recruitment processes related to the Trainee Nursing Associate (TNA) role but will also work across the wider multi-professional pre-registration and preceptorship team. In addition there would be opportunity to support in the different workstreams in PD&E including healthcare support workers, clinical skills, quality and risk, international recruitment, return to practice and CPD. We are offering a full-time fixed term post for one year. If you are forward thinking, adaptable to change and a skilled and experienced administrator then this post may be for you.
If you are considering applying for this post on a secondment basis, please discuss with your Line Manager prior to applying to ascertain whether this could be supported.
Main duties of the job
The post holder will be responsible for specific tasks such as inputting and maintaining the data bases, supporting the nursing associate recruitment process, organising and minuting meetings, and contacting and scheduling speakers for teaching sessions. The post holder will review the completion of eLearning for inductions and monitor attendance and evaluations of teaching sessions.
The post holder is required to work with a degree of autonomy on a variety of tasks, as per task list provided by the pre-registration and preceptorship team, prioritising own workload on a day-to-day basis, with a focus on administration related to the TNA cohorts, and also providing cover for departmental colleagues during staff absences and holidays.
Accurate recording of information and data relating to recruitment and placements using the team spreadsheets and produce regular activity reports for relevant committees and boards. Will need to use initiative, organisational skills and judgement.
To support the recruitment process and monitoring of the TNA cohorts in collaboration with the NNUH apprenticeship, and pre-registration teams.
To support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate NNUH's 'PRIDE' values of People focused, Respect, Dedication, Integrity and Excellence.
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity.
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room at NNUH Colney Lane site
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH Colney Lane site
- Free 24-hours confidential counselling support
- On-site Nursery at NNUH Colney Lane
- On-site cafes offering staff discounts at NNUH Colney Lane
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
- The post holder is required to work with a degree of autonomy on a variety of tasks, as per task list provided by the pre-registration and preceptorship team, prioritising own workload on a day-to-day basis, with a focus on administration related to the TNA cohorts, and also providing cover for departmental colleagues during staff absences and holidays.
- Accurate recording of information and data relating to recruitment and placements using the team spreadsheets and produce regular activity reports for relevant committees and boards.
- To support the recruitment process and monitoring of the TNA cohorts in collaboration with the NNUH apprenticeship, and pre-registration teams.
- To support the administration of courses run both internally and at external venues, ensuring required training and Audio-Visual equipment is available to the Educators includes booking of rooms and venues
- Provide a point of contact for the department, in a timely and courteous manner, providing advice, information, guidance and reassurance as required to a range of contacts, relating to the pre-registration and preceptorship team, with a focus on the trainee nursing associate cohorts.
- To support the administration of meetings, preparing agendas, take minutes arrange venues and assist Educators and other department staff with correspondence with a focus on the apprenticeship nursing associate cohorts.
- To support the design and production of publicity materials for courses the pre-registration and preceptorship team provides. To ensure that these are of a high standard and meet the requirements for publication both in print and on the trust internal and external website.
- To place purchase orders as requested by Clinical Educators and authorised by Department Lead, exploring the most cost-effective options including charitable funds.
- To undertake additional tasks for the team during periods of absences and undertake other tasks commensurate with the responsibilities for this post to ensure the smooth operation of the department.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Please note that this advertised position, which is part of occupation code 4159 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Job description
Job responsibilities
- The post holder is required to work with a degree of autonomy on a variety of tasks, as per task list provided by the pre-registration and preceptorship team, prioritising own workload on a day-to-day basis, with a focus on administration related to the TNA cohorts, and also providing cover for departmental colleagues during staff absences and holidays.
- Accurate recording of information and data relating to recruitment and placements using the team spreadsheets and produce regular activity reports for relevant committees and boards.
- To support the recruitment process and monitoring of the TNA cohorts in collaboration with the NNUH apprenticeship, and pre-registration teams.
- To support the administration of courses run both internally and at external venues, ensuring required training and Audio-Visual equipment is available to the Educators includes booking of rooms and venues
- Provide a point of contact for the department, in a timely and courteous manner, providing advice, information, guidance and reassurance as required to a range of contacts, relating to the pre-registration and preceptorship team, with a focus on the trainee nursing associate cohorts.
- To support the administration of meetings, preparing agendas, take minutes arrange venues and assist Educators and other department staff with correspondence with a focus on the apprenticeship nursing associate cohorts.
- To support the design and production of publicity materials for courses the pre-registration and preceptorship team provides. To ensure that these are of a high standard and meet the requirements for publication both in print and on the trust internal and external website.
- To place purchase orders as requested by Clinical Educators and authorised by Department Lead, exploring the most cost-effective options including charitable funds.
- To undertake additional tasks for the team during periods of absences and undertake other tasks commensurate with the responsibilities for this post to ensure the smooth operation of the department.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Please note that this advertised position, which is part of occupation code 4159 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Person Specification
Qualifications
Essential
- NVQ Level 3 Business/Education or equivalent experience
Experience
Essential
- Significant evidence of a high level of organisational /office skills
- Previous experience in an administration role in the NHS or a customer service organisation
Skills
Essential
- Ability to work closely with the team and individuals at all levels
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Person Specification
Qualifications
Essential
- NVQ Level 3 Business/Education or equivalent experience
Experience
Essential
- Significant evidence of a high level of organisational /office skills
- Previous experience in an administration role in the NHS or a customer service organisation
Skills
Essential
- Ability to work closely with the team and individuals at all levels
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
