Personal Assistant/ Department Administrator

Job description

Job responsibilities

• Provide a dedicated, comprehensive personal assistant service to the Director of Research Operations and other members of the senior leadership team.
• Arrange meetings on behalf of the Director of Research Operations and members of the senior leadership team independently managing the administrative support and delivery.
• Produce agendas and accurate minutes from a variety of meetings (including, but not limited to Biorepository Access Committee, CRF Joint Strategy and Management Committee, PPIE Strategy Committee), distribute minutes appropriately.
• Manage electronic diaries and carry out email management (check the Director of Research Operations email and action if necessary)
• Arrange all aspects of other meetings and training events as required, to include room booking, catering etc.
• Manage and process documentation as appropriate and maintain confidential personal files held by the department senior leadership team.
• Create and maintain reports, spreadsheets and databases as required by the Research Services Office and senior leadership team (including information required by the regulatory authorities for research conduct)
• Ensure that telephone calls, correspondence and direct contact with visitors are dealt with in an appropriate and professional manner, using judgement, tact, and discretion where necessary.
• Deal with incoming mail for the Director of Research Operations and members of the senior leadership team and apply judgement, knowledge, and experience to appropriately refer mail to other areas for action.
• Prepare documents by copy or audio typing using Microsoft Office software (letters, memos, reports etc.) for approval as directed, ensuring that all policies and procedures are adhered to.

Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

Please note that this advertised position, which is part of occupation code 4215 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.

Person Specification

Qualifications

Essential

• Level 4 in Business Admin or equivalent experience

Skills

Essential

• Minute taking skills

Experience

Essential

• Previous HR/Personal Assistant experience
• Excellent knowledge of all Microsoft Office packages and databases

Attitude & Aptitude

Essential

• Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
• Demonstrates understanding and commitment to Equality, Diversity and Inclusion

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Norfolk and Norwich University Hospital

Address

Norfolk & Norwich University Hospital

Colney Lane

Norwich

NR4 7UY

Employer's website

https://teamnnuh.co.uk/ (Opens in a new tab)