Job summary
An exciting opportunity has arisen at the Norfolk and Norwich University Hospital to work in the Learning and Development Department.
The successful candidate will support the smooth running of the Learning & Development department by administering and coordinating a range of training, learning and development initiatives, and providing a responsive service to our customers. The candidate will have responsibility as Personal Assistant to the Associate Director of Organisational Development & Learning.
Main duties of the job
The ideal candidate must be highly motivated; customers focused and have experience as an administrator or Personal Assistant.
You will have experience in supporting the delivery of development programmes by being an administrative lead for a range of initiatives. Be a competent IT user with the ability to maintain staff learning records on a training database.
Closing date: 13th October 2024Interview date: 23rd October 2024
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
1. To provide a comprehensive range of secretarial, clerical & administrative support to the Learning & Development team
2. Organise meetings ensuring that venues are appropriate, agendas are prepared in good time, attend meetings to take notes, type and distribute accurate minutes
3. To produce accurate letters, minutes and reports and presentations as required.
4. To act as an ambassador for the Department in the dealing with all verbal and electronic queries, including email.
5. To manage electronic diary schedules for the Head of Organisational Development & Learning, liaising with other Divisional/Corporate PAs as required.
Please note that this advertised position, which is part of occupation code 4111 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Job description
Job responsibilities
1. To provide a comprehensive range of secretarial, clerical & administrative support to the Learning & Development team
2. Organise meetings ensuring that venues are appropriate, agendas are prepared in good time, attend meetings to take notes, type and distribute accurate minutes
3. To produce accurate letters, minutes and reports and presentations as required.
4. To act as an ambassador for the Department in the dealing with all verbal and electronic queries, including email.
5. To manage electronic diary schedules for the Head of Organisational Development & Learning, liaising with other Divisional/Corporate PAs as required.
Please note that this advertised position, which is part of occupation code 4111 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Person Specification
Qualifications
Essential
- Recognised secretarial qualification (e.g. RSA III or equivalent)
- Must be proficient in Microsoft Office software including Word, Outlook, Electronic scheduling, Databases/ Spreadsheets and Powerpoint
Experience
Essential
- Significant previous PA experience managing complex and varied workloads
- Previous experience of booking meetings and formal minute taking
Skills
Essential
- Ability to manage and prioritise own workload without direct supervision
- Excellent communication, customer care and interpersonal skills
- Ability to use own initiative, experienced enough to seek advice when required
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Person Specification
Qualifications
Essential
- Recognised secretarial qualification (e.g. RSA III or equivalent)
- Must be proficient in Microsoft Office software including Word, Outlook, Electronic scheduling, Databases/ Spreadsheets and Powerpoint
Experience
Essential
- Significant previous PA experience managing complex and varied workloads
- Previous experience of booking meetings and formal minute taking
Skills
Essential
- Ability to manage and prioritise own workload without direct supervision
- Excellent communication, customer care and interpersonal skills
- Ability to use own initiative, experienced enough to seek advice when required
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
