Job summary
Fixed term contract/ secondment opportunity until May 2025
The Endocrinology & Diabetes department isa dynamic area which is expanding to meet popular demand. The department supports a full range of specialist and general clinical services supported by a collaborative and motivated admin team.
We are looking for an enthusiastic and hard-working individual to join us in coordinating a pilot scheme for patients with type 1 diabetes disordered eating. This service will support patients to manage disordered eating and mental health.
This post is very autonomous and whilst you will work with the multi-disciplinary team for this service, a lot of your role will mean you need to be self-sufficient in coordinating the administration involved in this role.
If you are considering applying for this post on a secondment basis, please discuss with your Line Manager prior to applying to ascertain whether this could be supported.
Main duties of the job
Key responsibilities will include:
Coordinating the MDT clinics, diary and clinic management, room management, clinical typing, organising the MDT meetings (rooms, agendas, minutes), attending external meetings. There will be service reviews to discuss the pilot and you will be expected to provide admin support.
You will book clinics, outcome patients and will review waiting lists.
Data management and reporting is a large part of this role, reporting on outcomes, improvements, and patient quality of life, therefore data management experience is essential.
You will be expected to work using your own initiative and will need good communication skills.
The post needs to be worked during working hours, typically 8.30am - 4.30pm. This is a hybrid working role with a mix of mostly office but some homeworking, however, there is a real need to be flexible.
Please note, when working in the office, you will be hot desking.
If you have the right skills, have a great attitude to work and believe in our Trust PRIDE values with a real passion for inclusivity, please apply today telling us how you feel you can make a difference to our department.
Interviews to be arranged for 30/04/2024
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
- Arrange the weekly MDT meeting; ensure appropriate venue and equipment available.
- Collate, produce and disseminate the MDT list of patients for discussion in collaboration with the Clinical Team to include all appropriate new and historic cases.
- Ensure all information to enable a complete discussion is available reporting any discrepancies to the MDT lead.
- Ensure discussion is recorded and disseminated appropriately including communicating information to GPs.
- In collaboration with the clinical team ensure all actions resulting from the MDT discussion are implemented.
- Maintain an accurate record of team attendance at MDT, producing a yearly report for the MDT lead.
- To be aware of availability of staff and events which may impact on the MDT meetings ( eg consultant leave, MDT meeting cancelled due to bank holidays) and liaise with the Patient Pathway Coordinator to make allowances for this in the patient pathways.
- Develop systems to ensure rapid and effective communication between all members of the MDT.
- Collate / Input clinical data from MDT into the Somerset Cancer Registry under the direction of the MDT lead.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Job description
Job responsibilities
- Arrange the weekly MDT meeting; ensure appropriate venue and equipment available.
- Collate, produce and disseminate the MDT list of patients for discussion in collaboration with the Clinical Team to include all appropriate new and historic cases.
- Ensure all information to enable a complete discussion is available reporting any discrepancies to the MDT lead.
- Ensure discussion is recorded and disseminated appropriately including communicating information to GPs.
- In collaboration with the clinical team ensure all actions resulting from the MDT discussion are implemented.
- Maintain an accurate record of team attendance at MDT, producing a yearly report for the MDT lead.
- To be aware of availability of staff and events which may impact on the MDT meetings ( eg consultant leave, MDT meeting cancelled due to bank holidays) and liaise with the Patient Pathway Coordinator to make allowances for this in the patient pathways.
- Develop systems to ensure rapid and effective communication between all members of the MDT.
- Collate / Input clinical data from MDT into the Somerset Cancer Registry under the direction of the MDT lead.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Person Specification
Qualifications
Essential
- Business Administration or foundation management qualification or equivalent knowledge and skills
Experience
Essential
- Significant Administrative experience within the NHS
- Experience of using computerised data systems
Skills
Essential
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focused, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
- Able to use own initiative
- Excellent communicator
Person Specification
Qualifications
Essential
- Business Administration or foundation management qualification or equivalent knowledge and skills
Experience
Essential
- Significant Administrative experience within the NHS
- Experience of using computerised data systems
Skills
Essential
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focused, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
- Able to use own initiative
- Excellent communicator
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
