Job summary
**Fixed Term Contract/ Secondment until 13th September 2024**
The Surgical Division is a busy working environment and you must be able to demonstrate significant experience within an NHS or equivalent organisation.
The post will cover 2 main areas; Dermatology/Plastic Surgery. The role will be a busy/ varied one and at times very demanding.
** If you are considering applying for this post on a secondment basis, please discuss with your Line Manager prior to applying to ascertain whether this could be supported **
Full time : 37.5 hours per week
Interview date: 2nd April 2024
Main duties of the job
As post holder, you will:
- provide a comprehensive secretarial service to the Operational Manager, Divisional Operations Manager, Administration Managers and Senior Nurse.
- support the Directorate in relation to core Human Resources advise and administration.
-
support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate NNUH's 'PRIDE' values of People focused, Respect, Integrity, Dedication and Excellence.
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
- Organise initial recruitment processes and establishment processes in respect of Directorate staff.
- Maintain and update personnel records for existing Directorate staff, accurately recording basic changes such as working hours, name, address, bank details, and more complex changes such as maternity leave, flexible working, annual leave entitlement changes and secondments.
- Maintain accurate establishment lists and attend establishment meetings as required to ensure Directorate, Workforce and Finance records are connected.
- Act as Directorate liaison with HR, Payroll, Finance and IT regarding ESR matters.
- Manage the production and processing of ESR forms and generate agreements as required.
- Ensure that Directorate ESR, data entries and other stored information is updated and accurate at all times.
Please view the attached job description for full details of the role, and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.
Job description
Job responsibilities
- Organise initial recruitment processes and establishment processes in respect of Directorate staff.
- Maintain and update personnel records for existing Directorate staff, accurately recording basic changes such as working hours, name, address, bank details, and more complex changes such as maternity leave, flexible working, annual leave entitlement changes and secondments.
- Maintain accurate establishment lists and attend establishment meetings as required to ensure Directorate, Workforce and Finance records are connected.
- Act as Directorate liaison with HR, Payroll, Finance and IT regarding ESR matters.
- Manage the production and processing of ESR forms and generate agreements as required.
- Ensure that Directorate ESR, data entries and other stored information is updated and accurate at all times.
Please view the attached job description for full details of the role, and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.
Person Specification
Qualifications
Essential
- Significant RSA III or equivalent senior experience
- High level of literacy and numeracy
Experience
Desirable
- Previous HR/Personal Assistant experience
Skills
Essential
- Competent with Microsoft packages and databases
Attitude, Aptitude
Essential
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
Person Specification
Qualifications
Essential
- Significant RSA III or equivalent senior experience
- High level of literacy and numeracy
Experience
Desirable
- Previous HR/Personal Assistant experience
Skills
Essential
- Competent with Microsoft packages and databases
Attitude, Aptitude
Essential
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
