Job summary
The Transactional services team supports the Trust in the provision of an efficient and pro-active accounts payable and accounts receivable function.
The Transactional Services Clerk will work with other team members and our outsourced service provider liaising with end users, external suppliers and customers as required.
To support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate NNUH's 'PRIDE' values of People focused, Respect, Dedication, Integrity and Excellence.
Full time: 37.5 hours per week
Interview date: 6th February 2024
Main duties of the job
- Assignment of scanned invoices to budget holders for approval
- Query resolution in respect of unpaid invoices
- Input of sales ledger data
- Management of generic email boxes
- Management of standing data
- Undertake statement reconciliations
- General administration
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
The following skills and experience will be required and are essential for the successful candidates:
- Request the set up of new suppliers in Oracle seeking to ensure no duplicates are requested and supplier record information is complete.
- Assist in the redirection of non PO invoices receive, code and forward to most appropriate staff for coding (if not already completed) and approval, or return to service provider if the invoices should be matched to a purchase order.
- Assist requisitioners / buyers in the resolutions of queries relating to all types of invoices.
- Provide suppliers with information to ensure they are invoicing in the most efficient manner.
- Forward any invoices received direct by the Trust to the service provider at the agree address in a timely fashion.
- Perform statement reconciliations and undertake follow up action.
- Monitor suppliers set up as cheque and contact them to get electronic payment details.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Job description
Job responsibilities
The following skills and experience will be required and are essential for the successful candidates:
- Request the set up of new suppliers in Oracle seeking to ensure no duplicates are requested and supplier record information is complete.
- Assist in the redirection of non PO invoices receive, code and forward to most appropriate staff for coding (if not already completed) and approval, or return to service provider if the invoices should be matched to a purchase order.
- Assist requisitioners / buyers in the resolutions of queries relating to all types of invoices.
- Provide suppliers with information to ensure they are invoicing in the most efficient manner.
- Forward any invoices received direct by the Trust to the service provider at the agree address in a timely fashion.
- Perform statement reconciliations and undertake follow up action.
- Monitor suppliers set up as cheque and contact them to get electronic payment details.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Person Specification
Qualifications
Essential
- NVQ level 2 / AAT Foundation level or equivalent experience
Experience
Essential
- Data entry experience
- Working in a transactional finance team
- Use of finance systems
Skills
Essential
- Good organisational skills
- Knowledge of Microsoft Excel
- Team worker
- Excellent communicator
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Person Specification
Qualifications
Essential
- NVQ level 2 / AAT Foundation level or equivalent experience
Experience
Essential
- Data entry experience
- Working in a transactional finance team
- Use of finance systems
Skills
Essential
- Good organisational skills
- Knowledge of Microsoft Excel
- Team worker
- Excellent communicator
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
