Job summary
Would you enjoy the challenge of recruitment and the diversity of dealing with a variety of different specialties to ensure that we can run the best service possible for all our patients?
An exciting opportunity has arisen for someone to join our team, helping to provide effective recruitment and human resources support for doctors within the Trust.
The Medical Workforce Office is responsible for ensuring the timely recruitment of medical staff of all grades, obtaining locum cover and providing a general human resources service for doctors employed by the Trust.
Ideally, we are looking for someone with experience of medical and dental terms and conditions and/or recruitment experience, however we recognise that these are niche skills so we are open to consider transferable skills which would suit this role. If you are an excellent communicator, methodical, organised, proactive, have excellent IT skills and are adept at dealing with a varied and demanding workload we would love to hear from you!
We fully support agile working so after an initial period of training, a combination of working from home and office-based working can be arranged
The Medical Workforce team is based at our Rouen Road offices.
This is a great opportunity to learn about medical staffing along with employment terms and conditions and acquiring essential administration skills in the process.
Interview date: 31st January 2024
Main duties of the job
The post holder will:
- provide specialist support and advice to divisions and directorates within portfolio
- liaise with clinical and management staff to ensure a high-quality service is delivered.
- provide specialist recruitment and HR administrative services for all grades of medical staff in accordance with the National Guidelines, Deanery and Trust Policies
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
- Training Grade, Non-Consultant Career Grade and Trust Grade equivalent recruitment (via NHS Jobs) and administration for all specialties within portfolio (which may be subject to change following consultation to reflect the needs of the department)
- To liaise with the East of England Local Education Training Board (LETB) in respect of posts recruited through regional/national processes. To administer the employment checks and contractual requirements for all posts recruited to via this route.
- Administer, support and co-ordinate interview panels for all posts to be recruited to directly by the Trust with the aim of recruiting high calibre medical staff in the appropriate manner, dependent upon the post to be recruited to. For recruitment to junior doctors in training posts to adhere to any LETB requirements in respect of qualifications, competencies and interview panel. Provide LETB with necessary information on the outcome of recruitment process
- Completion of administrative work and post appointment care for all posts appointed to and within portfolio. Process claims and associated expenses in accordance with the Trusts standing financial instructions and Terms and Conditions of Employment for Medical Staff.
- Co-ordination of vacancies with internal and external partners and organise locum bookings
- Management of the Electronic Staff Record system as applicable for requirements of post.
- Maintain accurate records of status of all posts within remit. To understand how each respective rotation works for posts/grades within remit.
- Attend and participate in divisional / directorate / specialty and department meetings where appropriate.
- Cover for other members of Medical Recruitment as appropriate.
- Understand, support and communicate any rota changes as required by the departments
- Any other duties as required by the Deputy Director of Workforce or designated deputy.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Job description
Job responsibilities
- Training Grade, Non-Consultant Career Grade and Trust Grade equivalent recruitment (via NHS Jobs) and administration for all specialties within portfolio (which may be subject to change following consultation to reflect the needs of the department)
- To liaise with the East of England Local Education Training Board (LETB) in respect of posts recruited through regional/national processes. To administer the employment checks and contractual requirements for all posts recruited to via this route.
- Administer, support and co-ordinate interview panels for all posts to be recruited to directly by the Trust with the aim of recruiting high calibre medical staff in the appropriate manner, dependent upon the post to be recruited to. For recruitment to junior doctors in training posts to adhere to any LETB requirements in respect of qualifications, competencies and interview panel. Provide LETB with necessary information on the outcome of recruitment process
- Completion of administrative work and post appointment care for all posts appointed to and within portfolio. Process claims and associated expenses in accordance with the Trusts standing financial instructions and Terms and Conditions of Employment for Medical Staff.
- Co-ordination of vacancies with internal and external partners and organise locum bookings
- Management of the Electronic Staff Record system as applicable for requirements of post.
- Maintain accurate records of status of all posts within remit. To understand how each respective rotation works for posts/grades within remit.
- Attend and participate in divisional / directorate / specialty and department meetings where appropriate.
- Cover for other members of Medical Recruitment as appropriate.
- Understand, support and communicate any rota changes as required by the departments
- Any other duties as required by the Deputy Director of Workforce or designated deputy.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Person Specification
Qualifications
Essential
- CIPD Intermediate Diploma in HR Management or equivalent experience
Experience
Essential
- Experience in an NHS environment
- Understanding and experience of the Recruitment Process
- Evidence of previous role requiring excellent verbal and written communications
Skills
Essential
- Knowledge of a range of administrative and HR practices acquired through relevant training and experience
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Person Specification
Qualifications
Essential
- CIPD Intermediate Diploma in HR Management or equivalent experience
Experience
Essential
- Experience in an NHS environment
- Understanding and experience of the Recruitment Process
- Evidence of previous role requiring excellent verbal and written communications
Skills
Essential
- Knowledge of a range of administrative and HR practices acquired through relevant training and experience
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
