Job summary
Job Title: Finance & Procurement Systems Officer
Hours per week: 37.5 hours per week
Perm/Fixed Term: Permanent
Salary: £29,970 - £36,483 per annum
Closing Date: 13th November 2024
Interview Date: TBC
The Finance Systems Team is part of the Shared Financial Services function serving George Eliot NHS Trust, South Warwickshire University NHS Foundation Trust, and Wye Valley Trust.
We are looking to recruit a confident systems officer to join the team in supporting the maintenance and development of the finance system, including end user support.
The post holder will be required to liaise with clinicians, general managers and other finance and non-finance staff. The post holder will be required to convey financial and system concepts clearly and persuasively toclinicians and non-finance managers.
**This post may close early due to high numbers of applications, so you are advised to apply promptly.**
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
#JoinTeamEliot
Main duties of the job
o Support the Finance and Procurement Systems Managers to maintain effective control of access to the finance system and optimise the use of outputs from the finance system both within and outside the Finance Department.
o Provide 'first line' support to end users of Finance and Procurement systems in the Foundation Group, resolving system problems and escalating as necessary.
For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.
About us
Here at George Eliot our vision to'excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, in house training and development, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job description
Job responsibilities
The Financial Systems team is responsible for providing an effective and professional service for Finance and Procurement system projects, delivering ongoing cost efficiencies and benefits to Foundation Group as part of the Financial Shared Services Function. Achieving value for money in all finance and procurement activities, ensuring compliance with all statutory legislation, Trust and company Standing Financial Instructions and Departmental policies and procedures.
This role will support the Finance and Procurement System Managers in ensuring effective controls in relation to the Groups finance and procurement systems and optimising the use of the outputs therefrom. The role will support the maintenance of the systems in use as well as the development of systems and process to improve effectivenessand efficiency.
Reporting to the Head of Finance and Procurement Systems but working closely with the wider Finance andProcurement teams, this role will support the development and maintenance of systems and processes.
MAIN DUTIES AND RESPONSIBILITIES
- Support the Finance and Procurement Systems Managers to maintain effective control of access to the financesystem and optimise the use of outputs from the finance system both within and outside the Finance Department.
- Provide first line support to end users of Finance and Procurement systems in the Foundation Group, resolving system problems and escalating as necessary.
- Maintenance of the Chart of Accounts coding structure in the Finance Ledger to meet internal reporting needs and facilitate the completion of statutory returns.
- Maintenance of requisition points to allow ordering of required goods by Trust departments.
For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.
Job description
Job responsibilities
The Financial Systems team is responsible for providing an effective and professional service for Finance and Procurement system projects, delivering ongoing cost efficiencies and benefits to Foundation Group as part of the Financial Shared Services Function. Achieving value for money in all finance and procurement activities, ensuring compliance with all statutory legislation, Trust and company Standing Financial Instructions and Departmental policies and procedures.
This role will support the Finance and Procurement System Managers in ensuring effective controls in relation to the Groups finance and procurement systems and optimising the use of the outputs therefrom. The role will support the maintenance of the systems in use as well as the development of systems and process to improve effectivenessand efficiency.
Reporting to the Head of Finance and Procurement Systems but working closely with the wider Finance andProcurement teams, this role will support the development and maintenance of systems and processes.
MAIN DUTIES AND RESPONSIBILITIES
- Support the Finance and Procurement Systems Managers to maintain effective control of access to the financesystem and optimise the use of outputs from the finance system both within and outside the Finance Department.
- Provide first line support to end users of Finance and Procurement systems in the Foundation Group, resolving system problems and escalating as necessary.
- Maintenance of the Chart of Accounts coding structure in the Finance Ledger to meet internal reporting needs and facilitate the completion of statutory returns.
- Maintenance of requisition points to allow ordering of required goods by Trust departments.
For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.
Person Specification
Experience and Knowledge
Essential
- At least one year's experience in NHS Finance or Procurement or using Integra.
- Extensive experience in the use of MS Office products including advanced level Excel.
- Experience of liaising with key stakeholders.
Desirable
- Use of reporting tools such as Crystal and Business Objects.
- Experience of interpreting and applying Standing Financial Instructions/Scheme of Delegation.
Qualification(s) and Professional Training
Essential
- Minimum of Level 2 Qualification in Mathematics, English or equivalent experience.
Desirable
- Degree or equivalent professional qualification or equivalent experience.
- Level 2 Qualification in IT.
Skills and Abilities
Essential
- Proven ability to learn new concepts and techniques.
- Proven mathematical reasoning skills, logical and analytical skills.
- High level of numeracy.
- Ability to discuss and explain complex issues to non-specialist staff.
- Ability to communicate (verbally and written) appropriately for a particular purpose, i.e. influence decision making and/or change in practice.
- Understanding of relational databases.
- Able to present and analyse information in a clear and concise manner using a variety of presentational formats.
- Excellent interpersonal skills.
- Good presentation skills.
- Understanding of the NHS.
- Understanding of basic accounting principles.
Desirable
- Understanding of the NHS.
- Understanding of basic accounting principles.
Personal Qualities
Essential
- Excellent communication skills with the ability to influence, negotiate to form positive relationships.
- Punctual, reliable and self-motivated.
- Excellent team worker.
- Attention to detail.
- Ability to plan and organise a varied workload in order to achieve tight deadlines.
Other
Essential
- Flexibility around working hours, e.g. to travel to training events or to attend meetings out of core working hours.
- Please note we operate on an agile working basis and regular days in the office at Lewes House will be required.
- You may be requested to attend meetings at other sites on occasion.
Trust Values
Essential
- Effective Open Communication.
- Excellence and safety in all that we do.
- Challenge but support.
- Expect respect and dignity.
- Local healthcare that inspires confidence.
Person Specification
Experience and Knowledge
Essential
- At least one year's experience in NHS Finance or Procurement or using Integra.
- Extensive experience in the use of MS Office products including advanced level Excel.
- Experience of liaising with key stakeholders.
Desirable
- Use of reporting tools such as Crystal and Business Objects.
- Experience of interpreting and applying Standing Financial Instructions/Scheme of Delegation.
Qualification(s) and Professional Training
Essential
- Minimum of Level 2 Qualification in Mathematics, English or equivalent experience.
Desirable
- Degree or equivalent professional qualification or equivalent experience.
- Level 2 Qualification in IT.
Skills and Abilities
Essential
- Proven ability to learn new concepts and techniques.
- Proven mathematical reasoning skills, logical and analytical skills.
- High level of numeracy.
- Ability to discuss and explain complex issues to non-specialist staff.
- Ability to communicate (verbally and written) appropriately for a particular purpose, i.e. influence decision making and/or change in practice.
- Understanding of relational databases.
- Able to present and analyse information in a clear and concise manner using a variety of presentational formats.
- Excellent interpersonal skills.
- Good presentation skills.
- Understanding of the NHS.
- Understanding of basic accounting principles.
Desirable
- Understanding of the NHS.
- Understanding of basic accounting principles.
Personal Qualities
Essential
- Excellent communication skills with the ability to influence, negotiate to form positive relationships.
- Punctual, reliable and self-motivated.
- Excellent team worker.
- Attention to detail.
- Ability to plan and organise a varied workload in order to achieve tight deadlines.
Other
Essential
- Flexibility around working hours, e.g. to travel to training events or to attend meetings out of core working hours.
- Please note we operate on an agile working basis and regular days in the office at Lewes House will be required.
- You may be requested to attend meetings at other sites on occasion.
Trust Values
Essential
- Effective Open Communication.
- Excellence and safety in all that we do.
- Challenge but support.
- Expect respect and dignity.
- Local healthcare that inspires confidence.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
