Job summary
Job Title: Project Support Officer
Hours per week: 37.5 Hours per week
Perm/Fixed Term: 6 months (Fixed Term)
Salary: £26,530 - £29,114 per annum
Closing Date: 1st November 2024
Interview Date: 9th November 2024
To provide specialist project support to the Resourcing department, carrying out a wide variety of key tasks to ensure the smooth running and delivery of a highly effective and proficient Resourcing service is maintained.
Attend project meetings, and update project teams with up to date information, whilst providing feedback from meeting to the Resourcing Manager and also the Resourcing Team when required.
Communicate and negotiate effectively with a range of stakeholders and always maintain effective liaison with stakeholders.
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
#JoinTeamEliot
Main duties of the job
- This includes exploring and identifying opportunities for streamlining key recruitment processes to ensure that the Resourcing team, Recruiting Managers and Applicants have a positive experience which is easy to navigate when using systems such as TRAC, ESR and external websites.
- Review the current Applicant Tracking System (ATS) and the time that each process involved in the recruitment journey takes, against set Trust KPIs.
- Identify bottlenecks and solutions to reduce Time to Hire KPIs.
- Develop, implement, and monitor small project plans to streamline processes within the recruitment journey.
- Record, Update and maintain all forms of defined business/project related complex data, presentations, spread sheets and documentation in a timely, accurate and organised manner (paper & electronic), version controlled where required.
- Monitor the progress of defined business activities/projects and provide the Resourcing Manager and the wider team with regular updates on progress, key risks and issues.
- Provide overviews of resource availability and utilisation for defined business activities/projects and maintain appropriate paper/ electronic records.
- Carry out desk-based research, using the web and other sources to support business/ service delivery.
- Maintenance of information on defined business activity/ project web sites.
About us
Here at George Eliot our vision to'excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, in house training and development, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job description
Job responsibilities
- Collect and collate data as required, inputting into Excel (or other appropriate systems) for analysis in support of evaluation and business deliverables.
- Support the Trust and Department in implementing robotics to reduce Time to Hire KPIs and other bottlenecks identified.
- Extract, analyse and prepare complex reports in a timely manner and assist with the production of business/ activity reports to internal/external stakeholders.
- Raise purchase orders, receipt goods, process invoices and maintain budget records as directed according to standing financial instructions/ Trust operational procedures. Keep records and audit of donations to the Trust for Employee Benefits.
- Maintain and monitor business/project income/expenditure.
- To introduce, develop and co-ordinate new and existing working practices and procedures reviewing and refining processes to ensure they are efficient and applied consistently.
- Develop defined business/ project guidelines/processes/materials and put in place measures to enable the department to evaluate success.
- Assist with the production of training/ business and communication materials and provide training and presentations to the appropriate staff/participants to support the roll-out of business processes/ projects.
- Undertake and support recruitment activities as required (staff and participants).
- Provide effective administrative function for the Resourcing Team including preparation and minuting of project meetings.
- Delegated authority during the absence of Resourcing Manager to manage day to day aspects of projects/ business activities when necessary.
Job description
Job responsibilities
- Collect and collate data as required, inputting into Excel (or other appropriate systems) for analysis in support of evaluation and business deliverables.
- Support the Trust and Department in implementing robotics to reduce Time to Hire KPIs and other bottlenecks identified.
- Extract, analyse and prepare complex reports in a timely manner and assist with the production of business/ activity reports to internal/external stakeholders.
- Raise purchase orders, receipt goods, process invoices and maintain budget records as directed according to standing financial instructions/ Trust operational procedures. Keep records and audit of donations to the Trust for Employee Benefits.
- Maintain and monitor business/project income/expenditure.
- To introduce, develop and co-ordinate new and existing working practices and procedures reviewing and refining processes to ensure they are efficient and applied consistently.
- Develop defined business/ project guidelines/processes/materials and put in place measures to enable the department to evaluate success.
- Assist with the production of training/ business and communication materials and provide training and presentations to the appropriate staff/participants to support the roll-out of business processes/ projects.
- Undertake and support recruitment activities as required (staff and participants).
- Provide effective administrative function for the Resourcing Team including preparation and minuting of project meetings.
- Delegated authority during the absence of Resourcing Manager to manage day to day aspects of projects/ business activities when necessary.
Person Specification
Person Specification
Essential
- Administrative Experience in Office Environment
Person Specification
Person Specification
Essential
- Administrative Experience in Office Environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
