Job summary
Job Title: Resourcing Assistant (Recruitment)
Hours per week: 37.5 hours per week, with occasional weekends and evenings to support with recruitment events
Salary: £24,071 - £25,674 per annum, pro rata
Perm/Fixed term: Permanent
Closing Date: 6th October 2024
Interview Date: 14th October 2024
This role needs an enthusiastic individual who is highly organised and able to work at a fast pace on a number of priorities at the same time, to provide administrative support to recruiting managers, candidates and the resourcing team. It is a great opportunity for someone who wants to get exposure to inhouse recruitment in a busy environment.
Administrative experience is needed, and we would love it if you have experience of using social media to attract talent, however if you don't feel you meet all the essential criteria for the role get in contact with me for an informal conversation or to ask any questions.
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
#JoinTeamEliot
Main duties of the job
Our resourcing team is responsible for facilitating the end-to-end recruitment process of every new starter joining the Trust.
Our Resourcing Assistants should have friendly and helpful customer service skills, as you will be answering calls and email queries daily.
You need to be able to manage your time effectively and support the recruitment journey from the moment a vacancy arises to when the successful candidate starts in post.
This is a demanding but rewarding role where although some tasks are routine, others will require you to use your problem solving skills.
You should be able to prioritise your tasks and have good attention to detail because of the nature of the information you will be dealing with.
You will need to have demonstrable experience of using MS Office applications such as Excel, Word and Powerpoint.
You will also use our social media platforms on a regular basis to attract and engage candidates to our roles and as resourcing is fast paced, you definitely need a positive, solution focused attitude!
About us
Here at George Eliot our vision to'excel at patient care'takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working where possible, access to inhouse training and development, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job description
Job responsibilities
This list is not exhaustive, but includes some of the main responsibilities of the role:
- Communicate with internal and external stakeholders
- Prepare and issue conditional offer letters and contracts
- Initiate and carry out all pre-employment checks in compliance with NHS Employers and Home Office standards, with a good understanding of ID and Right To Work Checks
- Carry out any additional checks which have been locally agreed to expedite recruitment e.g. risk assessments
- Assist in the administration and coordination of Medical recruitment panel
- Support the pre-employment checks for rotational doctors
- Update and use the TRAC system to advertise vacancies and progress candidates through the recruitment journey (Automated Tracking System)
- Update and use ESR (Electronic Staff Records)
- Advertise vacancies across a variety of platforms including Social Media
- To act as a first point of contact for all Resourcing queries via the helpdesk and resourcing email inbox
- Actively follow up and keep recruiting managers and applicants informed of progress of the time to hire process
- Ensure new starter documentation is checked for accuracy, and work with candidates to resolve any queries
- Represent the Trust at internal and external careers and recruitment events which may take place outside of normal working hours
- Provide administration support to adhoc projects or processes
- Have a good understanding of Agenda for Change Terms and Conditions of Service, Medical and Dental Terms and Conditions, Trust policy and procedures;
- To contribute to the on-going review and improvement of Resourcing processes to enhance the candidate experience
Further information can be found on the job description and person specification
Job description
Job responsibilities
This list is not exhaustive, but includes some of the main responsibilities of the role:
- Communicate with internal and external stakeholders
- Prepare and issue conditional offer letters and contracts
- Initiate and carry out all pre-employment checks in compliance with NHS Employers and Home Office standards, with a good understanding of ID and Right To Work Checks
- Carry out any additional checks which have been locally agreed to expedite recruitment e.g. risk assessments
- Assist in the administration and coordination of Medical recruitment panel
- Support the pre-employment checks for rotational doctors
- Update and use the TRAC system to advertise vacancies and progress candidates through the recruitment journey (Automated Tracking System)
- Update and use ESR (Electronic Staff Records)
- Advertise vacancies across a variety of platforms including Social Media
- To act as a first point of contact for all Resourcing queries via the helpdesk and resourcing email inbox
- Actively follow up and keep recruiting managers and applicants informed of progress of the time to hire process
- Ensure new starter documentation is checked for accuracy, and work with candidates to resolve any queries
- Represent the Trust at internal and external careers and recruitment events which may take place outside of normal working hours
- Provide administration support to adhoc projects or processes
- Have a good understanding of Agenda for Change Terms and Conditions of Service, Medical and Dental Terms and Conditions, Trust policy and procedures;
- To contribute to the on-going review and improvement of Resourcing processes to enhance the candidate experience
Further information can be found on the job description and person specification
Person Specification
Qualifications and Professional Training
Essential
- NVQ Level 3 in Business Administration or equivalent qualification or experience.
- GCSE (or equivalent) in Maths and English (Grades A-C)
Desirable
- Certificate in Personnel Practice
Experience and Knowledge
Essential
- Experience and knowledge of Pre-employment and Right to Work checks including different types of ID
- Experience of using social media to advertise or post content
- Experience of using Microsoft Office packages such as Word, Excel and Powerpoint
- Previous administration experience
Desirable
- Previous experience of creating and developing effective systems and processes
- Previous use of computer and web based recruitment systems such as Trac, NHS Jobs
- Previous use of ESR Functionality
- Previous administration experience within Resourcing including Medical Recruitment
- Experience of providing transactional recruitment services
Skills and Abilities
Essential
- Attention to detail and accuracy when completing data entry onto Trust systems.
- Excellent written and verbal communication skills
- Ability to analyse data and present summary information in a clear and concise format.
- Excellent Keyboard skills as the role requires continuous use.
Other
Essential
- Able to work on site in an office environment and occasional remote working
Person Specification
Qualifications and Professional Training
Essential
- NVQ Level 3 in Business Administration or equivalent qualification or experience.
- GCSE (or equivalent) in Maths and English (Grades A-C)
Desirable
- Certificate in Personnel Practice
Experience and Knowledge
Essential
- Experience and knowledge of Pre-employment and Right to Work checks including different types of ID
- Experience of using social media to advertise or post content
- Experience of using Microsoft Office packages such as Word, Excel and Powerpoint
- Previous administration experience
Desirable
- Previous experience of creating and developing effective systems and processes
- Previous use of computer and web based recruitment systems such as Trac, NHS Jobs
- Previous use of ESR Functionality
- Previous administration experience within Resourcing including Medical Recruitment
- Experience of providing transactional recruitment services
Skills and Abilities
Essential
- Attention to detail and accuracy when completing data entry onto Trust systems.
- Excellent written and verbal communication skills
- Ability to analyse data and present summary information in a clear and concise format.
- Excellent Keyboard skills as the role requires continuous use.
Other
Essential
- Able to work on site in an office environment and occasional remote working
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
