Job summary
Job Title: Women's and Children's Governance Administrator
Hours per week: 37.5 hours per week
Perm/Fixed Term: Permanent
Salary: £22,816-£24,336 per annum
Please note if you commence in post prior to October 2024, you will be paid in line with 2023/2024 agenda for change pay scales.
Closing Date: 3rd October 2024
Interview Date: 17th October 2024
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
#JoinTeamEliot
Main duties of the job
To develop, implement and maintain administrative systems, including effective and up to datefiling, tracking systems, data gathering and evidence files.
To undertake word processing of letters, reports and other documents and information, using Microsoft Word, PowerPoint, Excel and other IT programmes as required.
To work effectively with colleagues, internally and externally to the organisation, to ensure the dissemination of information which is of a highly sensitive and restrictive nature, pertaining to vulnerable adults, children, young people and their families.
To take accurate telephone messages and relay them, as required depending on their urgency, to the appropriate member of staff.
To respond to and disseminate information in an appropriate and timely manner.
To photocopy and distribute documents as required.
To undertake minute taking tasks for team meetings as required.
Please note that this list is not exhaustive, for more information please find that the full details can be found in the attached Job Description and Personal Specification.
About us
Here at George Eliot our vision to'excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, in house training and development, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job description
Job responsibilities
In addition the post holder is to provide short term cover for colleagues during periods of leave.
To ensure that all Trust standards are maintained and monitored to improve the quality of care to all whom come into contact with servicesprovided by George Eliot Hospital NHS Trust.
Every employee has a duty to take reasonable care of the health and safety of him/her/themselves and of other persons who may be affected byhis/her/their acts or omissions at work, and to co-operate with the George Eliot Hospital NHS Trust to ensure that statutory and Trust regulationsare complied with.
To participate in appraisals and personal reviews and work to achieve agreed set objectives.
To participate in appropriate training and development activities.To participate in team, professional and personal development activities and promote commitment to continuous development and improvement.
Ensure that all staff consciously review mistakes, complaints and incidents/near misses as well as successes to improve performance and thelevel of patient care.
All employees will have an organisational and individual responsibility towards safeguarding vulnerable adults, young people and children.
Please note that this list is not exhaustive, for more information please find that the full details can be found in the attached Job Description and Personal Specification.
Job description
Job responsibilities
In addition the post holder is to provide short term cover for colleagues during periods of leave.
To ensure that all Trust standards are maintained and monitored to improve the quality of care to all whom come into contact with servicesprovided by George Eliot Hospital NHS Trust.
Every employee has a duty to take reasonable care of the health and safety of him/her/themselves and of other persons who may be affected byhis/her/their acts or omissions at work, and to co-operate with the George Eliot Hospital NHS Trust to ensure that statutory and Trust regulationsare complied with.
To participate in appraisals and personal reviews and work to achieve agreed set objectives.
To participate in appropriate training and development activities.To participate in team, professional and personal development activities and promote commitment to continuous development and improvement.
Ensure that all staff consciously review mistakes, complaints and incidents/near misses as well as successes to improve performance and thelevel of patient care.
All employees will have an organisational and individual responsibility towards safeguarding vulnerable adults, young people and children.
Please note that this list is not exhaustive, for more information please find that the full details can be found in the attached Job Description and Personal Specification.
Person Specification
Experience and knowledge
Essential
- Must have a minimum of 2 years office experience
- Experience of working with databases
Desirable
- Recent experience of Governance processes
- Must have working knowledge of Microsoft Office packages
- Knowledge of Trust IT systems
- Experience of Multi Agency working
Qualifications and professional training
Essential
- Must possess GCSE A-C English and Maths
- To have completed or working towards the European Computer Driving Licence (ECDL) or equivalent
- NVQ Level 3 in Business administration or equivalent
Skills and abilities
Essential
- Must be able to communicate at all levels: verbally, electronically with a variety of professionals and other agencies
- Must be able to demonstrate an understanding of confidentiality in all aspects of work and the handling of sensitive information
- Must be able to or willing to train to take minutes of meetings
- Must be able to demonstrate an understanding of equal opportunities
Desirable
- Must have a good working knowledge of MS Office Systems
Personal qualities
Essential
- Must be able to work effectively as part of a team
- Must be an effective communicator at all levels
- Must be able to prioritise and manage own workload demonstrating an organised and methodical approach
- Must be able to be self- motivated and work on own initiative
- Must be aware of professional and personal limitations
Other
Essential
- Must be willing to undertake a Disclosure and Barring Service clearance
- Must be flexible with working and annual leave arrangements
- Must be willing to undertake training as required and for job or career development
Person Specification
Experience and knowledge
Essential
- Must have a minimum of 2 years office experience
- Experience of working with databases
Desirable
- Recent experience of Governance processes
- Must have working knowledge of Microsoft Office packages
- Knowledge of Trust IT systems
- Experience of Multi Agency working
Qualifications and professional training
Essential
- Must possess GCSE A-C English and Maths
- To have completed or working towards the European Computer Driving Licence (ECDL) or equivalent
- NVQ Level 3 in Business administration or equivalent
Skills and abilities
Essential
- Must be able to communicate at all levels: verbally, electronically with a variety of professionals and other agencies
- Must be able to demonstrate an understanding of confidentiality in all aspects of work and the handling of sensitive information
- Must be able to or willing to train to take minutes of meetings
- Must be able to demonstrate an understanding of equal opportunities
Desirable
- Must have a good working knowledge of MS Office Systems
Personal qualities
Essential
- Must be able to work effectively as part of a team
- Must be an effective communicator at all levels
- Must be able to prioritise and manage own workload demonstrating an organised and methodical approach
- Must be able to be self- motivated and work on own initiative
- Must be aware of professional and personal limitations
Other
Essential
- Must be willing to undertake a Disclosure and Barring Service clearance
- Must be flexible with working and annual leave arrangements
- Must be willing to undertake training as required and for job or career development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
