Job summary
Job Title: Administration and Finance
Hours per week: 37.50 hours per week
Perm/Fixed Term: Permanent
Salary - per annum: £23,615 Per annum
Closing Date: 18th September 2024
Interview Date: 7th October 2024
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
#JoinTeamEliot
Main duties of the job
To check and certify invoices from all suppliers using WELLSKY, as per Trust's Standing Financial Instructions and Pharmacy policies and procedures.
To investigate all invoice queries, obtain credits; gather, assess and analyse information regarding 'to-follows' on orders, cancel and if required, advise Lead Pharmacy Team on delayed orders when appropriate.
To file and maintain auditable records of all orders, delivery notes and invoice payment authorisations for all goods arriving at Pharmacy.
To check monthly statements and investigate discrepancies where appropriate using computer generated standard monthly reports.
To process automatically generated daily orders using the Pharmacy computer system in accordance with documented standards and procedures.
About us
Here at George Eliot our vision to 'excel at patient care' taking centre stage. An ever evolving clinically led acute service provider we are on a journey to continually provide high quality, safe and responsive health services delivered by inspiring and compassionate staff who share our corporate values:
Effective open communication
Excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job description
Job responsibilities
Main Duties and Responsibilities
1. To check and certify invoices using JAC, as per Trusts Standing Financial Instructions and Pharmacy policies and procedures.
2. To investigate all invoice queries, obtain credits; gather, assess and analyse information regarding to-follows on orders, cancel and if required, advise Chief Pharmacist on delayed orders when appropriate.
3. To file and maintain auditable records of all orders, delivery notes and invoice payment authorisations for all goods arriving at Pharmacy.
4. To check monthly statements and investigate discrepancies where appropriate using computer generated standard monthly reports.
5. To process automatically generated daily orders using the Pharmacy computer system (currently JAC) in accordance with documented standards and procedures.
For more information, please see the Job Description and Personal Specification for this role.
Job description
Job responsibilities
Main Duties and Responsibilities
1. To check and certify invoices using JAC, as per Trusts Standing Financial Instructions and Pharmacy policies and procedures.
2. To investigate all invoice queries, obtain credits; gather, assess and analyse information regarding to-follows on orders, cancel and if required, advise Chief Pharmacist on delayed orders when appropriate.
3. To file and maintain auditable records of all orders, delivery notes and invoice payment authorisations for all goods arriving at Pharmacy.
4. To check monthly statements and investigate discrepancies where appropriate using computer generated standard monthly reports.
5. To process automatically generated daily orders using the Pharmacy computer system (currently JAC) in accordance with documented standards and procedures.
For more information, please see the Job Description and Personal Specification for this role.
Person Specification
Experience and Knowledge
Essential
- On the job experience with keyboard usage in a pharmacy or medical enviorment
Desirable
- oExperience of working as part of a team
- oExperience of checking prices and invoices
Qualification and Professional Training
Essential
- oNVQ 2 Or oequivalent experience of dealing patients and customers and dealing with orders and invoices
Desirable
Skills and Abilities
Essential
- Relevant computer skills and able to work at VDU for long periods
- Able to carry out routine tasks under Standard Operating Procedures (SOPs)
- Able to take instructions from more senior members of staff
- Recognises own limitations
- Able to work on own initiative
Personal Qualities
Essential
- Able to communicate effectively verbally & in writing
Desirable
- Enthusiastic and keen to learn
- Work as part of a team
Person Specification
Experience and Knowledge
Essential
- On the job experience with keyboard usage in a pharmacy or medical enviorment
Desirable
- oExperience of working as part of a team
- oExperience of checking prices and invoices
Qualification and Professional Training
Essential
- oNVQ 2 Or oequivalent experience of dealing patients and customers and dealing with orders and invoices
Desirable
Skills and Abilities
Essential
- Relevant computer skills and able to work at VDU for long periods
- Able to carry out routine tasks under Standard Operating Procedures (SOPs)
- Able to take instructions from more senior members of staff
- Recognises own limitations
- Able to work on own initiative
Personal Qualities
Essential
- Able to communicate effectively verbally & in writing
Desirable
- Enthusiastic and keen to learn
- Work as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
George Eliot Hospital NHS Trust
Address
Main Pharmacy Department , George Eliot NHS Trust
Maternity Building , College Street
Nuneaton
CV10 7DJ
Employer's website
http://www.geh.nhs.uk/ (Opens in a new tab)
