Storekeeper & Materials Management Assistant

Job description

Job responsibilities

Receives goods to the warehouse and ensures that these goods are handled safely and by appropriate means e.g. transfer of goods by a trolley/truck (if required), to the correct stores bin location and recording this in line with appropriate booking in procedures.

Unpacks and checks deliveries, identifying discrepancies, booking goods/products into the warehouse and booking goods out when they are delivered to wards and sites. This will require the use of the electronic stores system.

Plans workload to ensure all order requests are processed and goods delivered within set time scales, arranging and adjusting delivery and collection windows as required. Co-ordinates own activities and works effectively as part of a team.

May be required to allocate work to junior team members and monitor progress.

Maintains stock at agreed levels within the warehouse and wards as part of the Materials Management function, and takes responsibility for security of goods during receipting, delivery and/or put-away process.

Moves, handles and stores goods and equipment in accordance with agreed stores procedures and in line with health and safety guidance.

Inputs data, processes orders and supports the booking out systems on other front facing electronic systems, e.g. NHS Supply Chain or equivalent. Enters data onto purchase ledger/ stock ordering system. This may include areas such as stores receipting/returns/Materials Management data on computerised systems. Utilises bar coded data technology where required.

Analyses data regarding stock levels, orders, deliveries, receipts, lost/damaged items, repairs or returns and maintains electronic systems on a computer.

Undertakes stock counts/audits/and a top up system on wards as part of the Materials Management function and identifies discrepancies for further investigation.

Follows agreed security processes for the stores building.

Supports the Procurement and Stores team in providing a comprehensive and timely resolution to purchasing related customer enquiries.

Provides and exchanges information with internal staff and external suppliers orally and in writing regarding deliveries, including delivery times and damaged goods, clearly and accurately.

Persuades ward or department staff to maximise cost effectiveness where there are conflicting priorities and to use appropriate procedures or paperwork.

Complies with the Trusts policies including the Trusts Standing Financial Instructions.

Operates within established stores policy/ procedures to achieve targets. Also contributes positively to system and service policy modernisation and development within the area and comments accordingly.

Supports implementation of the Department of Health initiatives such as NHS Procurement and Commercial Standards or equivalent.

Participates in work related surveys when required and as determined by the manager. Explores and benchmarks against other organisations and best practice.

Other requirements

The role will require the operation of computerised systems using standard basic key board skills. Periods of concentration are required i.e. to check requisitions and pick stock correctly and to check stock levels

The post holder will need to be able to deal with frequent interruptions and be able to move heavy cages and parcels e.g. furniture, boxes, clinical product boxes. Physical efforts include pushing related approved manual handling equipment, manoeuvring an electric truck, reaching to lift boxes appropriately.

There will be exposure to warehouse conditions which include dust, dirt, and the ward environment during delivery to wards. This will require transit work in all-weather types.

Person Specification

Experience and Knowledge

Essential

• An ability to communicate effectively with Stakeholders and Suppliers
• Good numerical skills

Desirable

• Good communication skills, to influence and convey key messages to a select audience
• Good interpersonal skills; being an effective communicator and influencer, capable of selling the Materials Management function at operational levels, both internally externally
• To be able to train other team members as required

Qualification(s) and Professional Training

Essential

• Good level of numeracy and literacy at GCSE level or equivalent

Skills and Abilities

Essential

• Understanding of a warehouse environment

Desirable

• Operational understanding of Materials Management
• Knowledge and understanding of Supply Chains
• Knowledge of Inventory Management Systems and issues

Personal Qualities

Essential

• Shows and demonstrates initiative
• Adaptable
• Team Player
• Ability to work independently, make decisions under pressure
• Dependable, flexible, and trustworthy, applying an appropriate ethical approach in commercial dealings on behalf of the Trust.

Desirable

• Flexible
• Well organised with the ability to prioritise work

Other

Essential

• An ability to maintain confidentiality and trust
• Delivery of an efficient and customer focused Procurement service.
• Professional appearance and conduct at all times.

Desirable

• Demonstrates knowledge and understanding of equality of opportunity and diversity
• Ability to work flexible hours and to travel across Trust sites if required

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

George Eliot Hospital NHS Trust

Address

George Eliot Hospital

College Street

Nuneaton

CV10 7DJ

Employer's website

http://www.geh.nhs.uk/ (Opens in a new tab)