Job summary
Job Title - FINANCE ASSISTANT CASH MANAGEMENT
Hours per week - 37.50 hours per week
Perm/Fixed Term - Permanent
Salary - £25,147 - £27,596 PER ANNUM
Closing Date - 22nd July 2024
Interview Date - 30th July 2024
Responsible for ensuring that all monies received by the Shared Services, Innovate & Clinical Services are recorded and processed promptly and that the cashbooks are maintained on a daily basis in order that an up-to-date cash balance is always available.
This post may close early due to high numbers of applicationsso you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
Careers at George Eliot - 'Where you make a difference'
Main duties of the job
- Responsible for the daily reconciliation and input of all card payment receipts taken throughout the Trust in various departments and investigating any discrepancies with the bank and department concerned.
- Receipting and backing of all income, ensuring that all cash book entries are recorded and allocated following procedures and within timescales. Cashbooks are all managed on excel spreadsheets and updated on a daily basis using secure internet banking for RBS and Lloyds
- Responsible for the preparation of the weekly banking and liaising with the appointed security firm to ensure transit to the local banking center.
- Support Line managers with any ad hoc tacks.
- Authorise bank account setups / amendments & process faster payments.
- Allocate funds for remittances resolving discrepancies relating to monies received.
About us
Here at George Eliot our vision to 'excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits:On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, , extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job description
Job responsibilities
- Responsible for the safe keeping of debtors card details and processing the payment as and when required in line with instalment plans.
- Action requests made by senior finance officers in relation to transferring monies from the Trusts commercial bank accounts to the government bank account thereby assisting with cash management guidelines.
- Action requests made by the Trust Payroll Providers to stop BACS payments to employees thus avoiding overpayments and from senior finance officers to stop potential payments to incorrect suppliers.
- Responsible for the raising of foreign drafts and BACS payments into overseas accounts when required for the purchase of goods/services from the EU/Worldwide
- Monitor any duplicate payments and implement reimbursement, where necessary
- Responsible for the maintenance of all suppliers/individuals on the Accounts Payable ledger. Coordinate the input of new bank details on suppliers accounts when rejected BACS payments have been returned into the Trust bank account owing to incorrectly held bank details, thus ensuring prompt reissue of returned payments
- Write and maintain written procedures for tasks within the department
- Log all budget changes and ensure that each is supported by evidence of their validity (e.g. senior manager sign off, skill mix requests, etc); ensure all movements in and out of Trust reserves are authorised, store all documents in an appropriate manner and respond to management and audit queries as they arise.
- Undertake mandatory training as appropriate Information Governance, Health & Safety, Equal Opportunities
Job description
Job responsibilities
- Responsible for the safe keeping of debtors card details and processing the payment as and when required in line with instalment plans.
- Action requests made by senior finance officers in relation to transferring monies from the Trusts commercial bank accounts to the government bank account thereby assisting with cash management guidelines.
- Action requests made by the Trust Payroll Providers to stop BACS payments to employees thus avoiding overpayments and from senior finance officers to stop potential payments to incorrect suppliers.
- Responsible for the raising of foreign drafts and BACS payments into overseas accounts when required for the purchase of goods/services from the EU/Worldwide
- Monitor any duplicate payments and implement reimbursement, where necessary
- Responsible for the maintenance of all suppliers/individuals on the Accounts Payable ledger. Coordinate the input of new bank details on suppliers accounts when rejected BACS payments have been returned into the Trust bank account owing to incorrectly held bank details, thus ensuring prompt reissue of returned payments
- Write and maintain written procedures for tasks within the department
- Log all budget changes and ensure that each is supported by evidence of their validity (e.g. senior manager sign off, skill mix requests, etc); ensure all movements in and out of Trust reserves are authorised, store all documents in an appropriate manner and respond to management and audit queries as they arise.
- Undertake mandatory training as appropriate Information Governance, Health & Safety, Equal Opportunities
Person Specification
Qualification and Professional Training
Essential
- Possess a pass in GCSE English and Mathematics or Accounting or equivalent qualification (grade C or above)
- NVQ Level 4/AAT intermediate level(or equivalent qualification) or 2 years finance office experience
Experience and Knowledge
Essential
- Office experience
- Finance environment
Desirable
- Knowledge of VAT input and output regulations
Skills and Abilities
Essential
- Numeracy
- Ability to use financial packages
Desirable
- Speed, accuracy and attention to detail
- Ability to create spreadsheets to record routine transactions
Personal Qualities
Essential
- Excellent communication skills - both orally and in writing
- Ability to work as part of a team
- Ability to work on own initiative
- Ability to work under pressure - effectively manage time to successfully carry out set tasks, prioritising as necessary in order to achieve deadlines Ability to deal with confidential and sensitive financial information in a professional manner
Person Specification
Qualification and Professional Training
Essential
- Possess a pass in GCSE English and Mathematics or Accounting or equivalent qualification (grade C or above)
- NVQ Level 4/AAT intermediate level(or equivalent qualification) or 2 years finance office experience
Experience and Knowledge
Essential
- Office experience
- Finance environment
Desirable
- Knowledge of VAT input and output regulations
Skills and Abilities
Essential
- Numeracy
- Ability to use financial packages
Desirable
- Speed, accuracy and attention to detail
- Ability to create spreadsheets to record routine transactions
Personal Qualities
Essential
- Excellent communication skills - both orally and in writing
- Ability to work as part of a team
- Ability to work on own initiative
- Ability to work under pressure - effectively manage time to successfully carry out set tasks, prioritising as necessary in order to achieve deadlines Ability to deal with confidential and sensitive financial information in a professional manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
