Job summary
Job Title - Aged Creditors Analyst
Hours Per Week - 37.5
Permanent/Fixed Term - Permanent
Salary - £25147-£27596
Closing Date: 18th July 2024
Interview Date: 23rd July 2024
Working as part of a Financial Shared Services team covering George Eliot Hospital NHS Trust, South Warwickshire NHS Foundation Trust and Wye Valley NHS Trust. TheAged Creditors Analystis prime objective is to focus on the Customer Service Functions, support in leading and managing the performance of staff members. Ensuring process are in accordance with each Trust's Standing Financial Instructions and the statutory obligation to ensure compliance with the Better Payment Practice Code.
This post may close early due to high numbers of applications so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
careers at George Eliot - 'Where you make a difference'
Main duties of the job
Processing the wkly pmts for all 3 Trusts within SFS. Reducing the os balance on the AC. Resolve, investigate supplier issues & complex queries being first point of contact for escalation. Discusses with suppliers, reasons for delays in payment. Support the line Mngr to ensure the teams adhere to the daily task schedule.Works within clearly defined policies and procedures. Upkeep of SOP's for OFS are documented. Uses initiative, taking advice and guidance from manager as required. Support the line manager to ensure the team have regular 1-1's and support with mid-year and annual appraisal.Keep to the same practices and procedures in line with all three locations. Suggest efficient ways processes can be improved. Ensure that current procedure notes are maintained and assist with the creation of SOPs. Support the line manager in providing a quality and continually improving SFS service to the Trust and the function of the AP day to day processes preventing delays and supporting achievement of the BBP Code. Detailed understanding of accounting procedures, systems and ledgers. To support the SSAPM in the implementation and reporting of the relevant Trusts Management Policy & ensure that procedures are adhered to.To be the day-to-day key contact for the Ext Auditor ensuring relevant audit recommendations. Support the line manager in any future project team responsible for scoping & implementing any future replacement/development. Cover any other duties in support with LM
About us
Here at George Eliot our vision to 'excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits:On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job description
Job responsibilities
The candidate will be responsible for processing the weekly payments for all 3 Trusts within Shared Services. This includes Innovate & Overnight Payment runs.
Check potential risk of duplicate payments prior to the payment run, processing them accordingly
To focus on reducing the outstanding balances on the Aged Creditors, ensuring credits to the accounts are processed in a timely manner.
Resolve and investigate supplier issues and complex queries being the first point of contact for escalated cases that put the Trust at risk of restricted service. Discusses with suppliers, reasons for delays in payment.
Support the line manager to ensure the teams adhere to the daily task schedule completing actions through Integra.
Works within clearly defined policies and procedures.
The postholder is responsible for the upkeep of procedure notes for operating financial systems are documented
Operates on own initiative, taking advice and guidance from manager as required.
Support the line manager to ensure the team have regular 1-1s and support with mid- year and annual appraisals
Adhere to mandatory training.
Keep to the same practices and procedures in line with all three locations.
Suggest efficient ways processes can be improved.
Ensure that current procedure notes are maintained and assist with the creation of SOPs
To support the line manager in providing a quality and continually improving Shared Financial Services service to the Trust and the function of the Accounts Payable day to day processes preventing delays and supporting achievement of the Better Payment Practice Code
Detailed understanding of accounting procedures, finance computer systems and ledgers.
To support the SSAPM in the implementation and reporting of the relevant parts of the Trusts Management Policy and ensure that procedures are adhered to
To be the day-to-day key contact for the External Auditor ensuring relevant audit recommendations.
To support the line manager in any future project team responsible for scoping & implementing any future replacement or development. Cover any other duties in support with line manager
Job description
Job responsibilities
The candidate will be responsible for processing the weekly payments for all 3 Trusts within Shared Services. This includes Innovate & Overnight Payment runs.
Check potential risk of duplicate payments prior to the payment run, processing them accordingly
To focus on reducing the outstanding balances on the Aged Creditors, ensuring credits to the accounts are processed in a timely manner.
Resolve and investigate supplier issues and complex queries being the first point of contact for escalated cases that put the Trust at risk of restricted service. Discusses with suppliers, reasons for delays in payment.
Support the line manager to ensure the teams adhere to the daily task schedule completing actions through Integra.
Works within clearly defined policies and procedures.
The postholder is responsible for the upkeep of procedure notes for operating financial systems are documented
Operates on own initiative, taking advice and guidance from manager as required.
Support the line manager to ensure the team have regular 1-1s and support with mid- year and annual appraisals
Adhere to mandatory training.
Keep to the same practices and procedures in line with all three locations.
Suggest efficient ways processes can be improved.
Ensure that current procedure notes are maintained and assist with the creation of SOPs
To support the line manager in providing a quality and continually improving Shared Financial Services service to the Trust and the function of the Accounts Payable day to day processes preventing delays and supporting achievement of the Better Payment Practice Code
Detailed understanding of accounting procedures, finance computer systems and ledgers.
To support the SSAPM in the implementation and reporting of the relevant parts of the Trusts Management Policy and ensure that procedures are adhered to
To be the day-to-day key contact for the External Auditor ensuring relevant audit recommendations.
To support the line manager in any future project team responsible for scoping & implementing any future replacement or development. Cover any other duties in support with line manager
Person Specification
Experience and Knowledge
Essential
- Minimum 3 years' experience in a purchase ledger role Ability to use financial packages
Qualification and Professional Training
Essential
- Possess a pass in GCSE English and Mathematics or Accounting or equivalent qualification (grade C or above)
- NVQ Level 4/AAT Technician Level (or equivalent qualification) or 3 years finance office experience
Skills and Abilities
Essential
- Ability to use financial packages speed
- Numeracy
- Ability to create and use spreadsheets - Excel
- Ability to use Microsoft Office packages: Word and Outlook
- Ability to understand and interpret information
- Standard keyboard skills
Personal Qualities
Essential
- Approachable
- Conscientious
- Empathy - Show understanding to suppliers chasing payment
- Flexible in approach to duties
- Honesty, intergrity, leadership and reliable
Person Specification
Experience and Knowledge
Essential
- Minimum 3 years' experience in a purchase ledger role Ability to use financial packages
Qualification and Professional Training
Essential
- Possess a pass in GCSE English and Mathematics or Accounting or equivalent qualification (grade C or above)
- NVQ Level 4/AAT Technician Level (or equivalent qualification) or 3 years finance office experience
Skills and Abilities
Essential
- Ability to use financial packages speed
- Numeracy
- Ability to create and use spreadsheets - Excel
- Ability to use Microsoft Office packages: Word and Outlook
- Ability to understand and interpret information
- Standard keyboard skills
Personal Qualities
Essential
- Approachable
- Conscientious
- Empathy - Show understanding to suppliers chasing payment
- Flexible in approach to duties
- Honesty, intergrity, leadership and reliable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
