Medical Rota Co-Ordinator

Job description

Job responsibilities

1. Create, maintain and distribute medical rotas for medical colleagues within the Directorates.
2. To provide a timely response to all rota queries, resolving problems using own initiative where possible.
3. Monitoring and recording annual and study leave entitlements; including any other absence of Medical Staff, making sure that prospective cover has been arranged.

1. Recording and reporting of sickness absence for medical staff.

1. Act as the first point of contact for doctors, other medical staff and management, to assist with their enquiries and issues raised, using own initiative and escalating to the appropriate management where necessary.

1. To ensure that terminations/changes are submitted in a timely manner through ESR manager self service for medical staff

1. Working closely with the Clinical Leads, Managers and external agencies to ensure that all vacant shifts on the medical rotas are staffed, ensuring that any gaps are filled; escalating any outstanding issues to the Clinical Leads and Managers

1. Communicate with all staff on rotas to maintain excellent communication links, resolve problems and issues, escalating them to the Managers where appropriate.

1. Facilitate access to ICT Systems, bleeps, ID badges, car parking and accommodation needs for new locum medical staff starting within the Directorate.

1. Coordinate any additional medical cover that is required at the weekend in addition to the on call rota.

1. Support medical teams in making sure that ward cover is not affected by doctor absences and liaising with consultants to amend ward cover to ensure patient safety is not compromised

1. Use initiative to solve staffing problems due to short notice absence, without compromising patient safety and medical cover in other areas.

1. Support

14. If required, participate in return to work interviews with doctors who have had an episode of sickness and monitor in accordance with Trust Sickness policies.

1. Assist with the induction of doctors in training into the Trust, participating in induction at the start of each rotation as necessary which will include, presenting information to groups of doctors relating to Trust policies and procedures.

1. Assist with the induction of doctors in training into the Trust, participating in induction at the start of each rotation as necessary which will include, presenting information to groups of doctors relating to Trust policies and procedures.

Special Requirements

There may be requirements to attend meetings outside of normal working hours.

There is a requirement to sit at a desk using a computer for extended periods of time with frequent interruptions.

There is a frequent requirement for prolonged periods of concentration e.g. analysing data and preparing reports

Person Specification

Experience

Essential

• oExperience of managing rotas and resolving rota issues
• oExperience of rota designing
• oProven ability of working in a team environment and delivering team objectives
• oExperience of working under pressure to tight deadlines whilst prioritising workload
• oAbility to manage own workload
• oExcellent Microsoft Office skills, in particular experience of MS excel
• oIn depth knowledge of Medical and Dental terms and conditions of service
• oUnderstanding of Monitoring process for doctors in training

Desirable

• oExperience of management of other members of staff, including day to day delegation of work
• oWide experience in a Medical Staffing department
• oExperience and knowledge of monitoring junior doctors hours
• oKnowledge of New Deal and EWTD working time regulations
• oKnowledge of rota rebanding process

Qualifications

Essential

• oGood standard of education to include GCSE Maths and English, A-C grades or equivalent
• oProficient in the use of computer software systems including Microsoft office

Desirable

• oManagement qualification
• oCertificate in Personnel Practice (or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

George Eliot Hospital NHS Trust

Address

George Eliot Hospital NHS Trust

College Street

Nuneaton

CV10 7DJ

Employer's website

http://www.geh.nhs.uk/ (Opens in a new tab)