Job summary
Finance Officer - Financial Control
Permanent
Full time - 37.5 hours per week
Closing date- 29th May 2024
Interview date- 7th June 2024
We are seeking a Finance Officer to join our small and friendly finance team.
Please note second and final year students will be considered for a developmental opportunity within this post.
Main duties of the job
The ideal candidate will be a motivated and enthusiastic person with experience of reconciliations and be eager to learn and adapt to the varied duties of a busy finance department.
Purpose
Working as part of the financial control team with responsibility for ensuring that financial information relating to capital asset transactions and charitable fund transactions is input accurately and timely in accordance with procedures. Reconciliations relating to specified salary sacrifice schemes and balance sheet controls should be completed and all discrepancies actively investigated and resolved to ensure the financial ledger is up to date each month.
To support the quarterly and year end preparation of the annual accounts, ensuring that work is completed in line with financial timescales and legal requirements
To succeed in this post, you will have sound organisational skills and a methodical approach to maintain accurate financial records.
About us
Financial Control are a small, professional and friendly finance team who are committed to providing a high-quality service . The post holder will be working in a supportive environment with training and development opportunities.
Job description
Job responsibilities
Main duties and Responsibilities
Fixed Assets/Stock
- Assist with the maintenance of the Trusts capital asset register to ensure that it is fit for purpose and supports the Trusts accounting and reporting requirements. This involves recording all new assets, disposals and transfers in accordance with finance procedures and relevant accounting guidance.
- Assist in the physical verification of assets located in wards and departments to ensure the asset register is accurate and up to date.
- Assist in the co-ordination and execution of the annual stock takes to comply with the timetable and procedures of the Trust.
Financial Control, Procedures and Audit
- Responsible for providing information to the Injury Costs Recovery Scheme ensuring that Department of Health reporting requirements are complied with. This involves accessing confidential patient information on Lorenzo.
- Maintain financial records for the Trusts NEST Pension scheme in accordance with Trust policies and procedures. Ensure that related financial transactions are processed in the ledger every month and the balance sheet control is reconciled monthly to ensure the integrity of the general ledger.
- Maintain financial records for the Trusts salary sacrifice schemes in accordance with Trust policies and procedures, ensuring that related financial transactions are processed in the ledger every month and the balance sheet controls are reconciled monthly to ensure the integrity of the general ledger.
- Responsible for reconciliation of other miscellaneous balance sheet control accounts, requiring investigation and resolution of discrepancies.
- Responsible for the uploading of journals prepared by the financial control team onto the ledger in a timely manner, ensuring that appropriate backing documentation has been provided before the upload is completed. Challenge finance colleagues where appropriate to provide this information explaining the importance of accurate record keeping and audit requirements
- Responsible for producing and updating procedures for own duties and taking an active part in proposing/implementing new policies and procedures that are deemed necessary for the team.
- Ensure that source documentation in relation to the section is filed and/or scanned in accordance with departmental procedures, ensuring that all stored material/images kept are in good condition and readily retrievable to resolve any queries that may arise.
- Responsibility for coordinating the timely production of information requested by external and internal auditors.
- Assist with the issues raised, and actions agreed in both internal and external audit reports to support resolution within agreed timescales so that effective systems of internal control are maintained.
- Generates purchase requisitions for the Team and Trust wide specific requirements.
Charitable Funds
- Responsible for the input of Charitable Fund income from cash sheets and cashbooks onto the general ledger weekly.
- Assist with the production of quarterly reports on income and expenditure for fund managers and respond to queries from Trustees and fund managers, as required.
General Accounts
Responsible for the processing of medical study leave expense reimbursement forms on behalf of the Trust through payroll in accordance with Trust policies and procedures where funding is provided by NHS England Maintain an accurate and up to date spreadsheet detailing all payments processed.
Assist with the ordering and responsibility for the issuing of Trust eye test vouchers to staff, maintaining appropriate records and preparing the journals for charging the departmental/ward budgets for the cost.
- Assist with the administration of the Trust purchasing card scheme, emailing out to cardholders the monthly statement and preparing the journals for recharging the department/ward budgets with the expenditure.
- Maintain appropriate records in relation to Trust salary overpayments and recovery progress. These records will be used to update the Audit Committee on a quarterly basis.
- Responsible for recording and processing travel expenses claims on behalf of volunteers and patients.
- Responsible for monitoring actions raised from financial control team meetings and liaising with appropriate team member to ensure completion within deadlines.
- Participate with other members of the finance team to develop and improve working practices which may affect other departments in collating and processing financial transactions.
- Maintain effective working relationships with colleagues in the Trust and outside it, ensuring that work is carried out effectively, to a high standard, to deliver a professional service focused on achieving a high level of customer satisfaction.
- The post-holder will participate in self-development activities to develop their skills and competences against identified learning needs.
- Adhoc projects or requests as required.
Job description
Job responsibilities
Main duties and Responsibilities
Fixed Assets/Stock
- Assist with the maintenance of the Trusts capital asset register to ensure that it is fit for purpose and supports the Trusts accounting and reporting requirements. This involves recording all new assets, disposals and transfers in accordance with finance procedures and relevant accounting guidance.
- Assist in the physical verification of assets located in wards and departments to ensure the asset register is accurate and up to date.
- Assist in the co-ordination and execution of the annual stock takes to comply with the timetable and procedures of the Trust.
Financial Control, Procedures and Audit
- Responsible for providing information to the Injury Costs Recovery Scheme ensuring that Department of Health reporting requirements are complied with. This involves accessing confidential patient information on Lorenzo.
- Maintain financial records for the Trusts NEST Pension scheme in accordance with Trust policies and procedures. Ensure that related financial transactions are processed in the ledger every month and the balance sheet control is reconciled monthly to ensure the integrity of the general ledger.
- Maintain financial records for the Trusts salary sacrifice schemes in accordance with Trust policies and procedures, ensuring that related financial transactions are processed in the ledger every month and the balance sheet controls are reconciled monthly to ensure the integrity of the general ledger.
- Responsible for reconciliation of other miscellaneous balance sheet control accounts, requiring investigation and resolution of discrepancies.
- Responsible for the uploading of journals prepared by the financial control team onto the ledger in a timely manner, ensuring that appropriate backing documentation has been provided before the upload is completed. Challenge finance colleagues where appropriate to provide this information explaining the importance of accurate record keeping and audit requirements
- Responsible for producing and updating procedures for own duties and taking an active part in proposing/implementing new policies and procedures that are deemed necessary for the team.
- Ensure that source documentation in relation to the section is filed and/or scanned in accordance with departmental procedures, ensuring that all stored material/images kept are in good condition and readily retrievable to resolve any queries that may arise.
- Responsibility for coordinating the timely production of information requested by external and internal auditors.
- Assist with the issues raised, and actions agreed in both internal and external audit reports to support resolution within agreed timescales so that effective systems of internal control are maintained.
- Generates purchase requisitions for the Team and Trust wide specific requirements.
Charitable Funds
- Responsible for the input of Charitable Fund income from cash sheets and cashbooks onto the general ledger weekly.
- Assist with the production of quarterly reports on income and expenditure for fund managers and respond to queries from Trustees and fund managers, as required.
General Accounts
Responsible for the processing of medical study leave expense reimbursement forms on behalf of the Trust through payroll in accordance with Trust policies and procedures where funding is provided by NHS England Maintain an accurate and up to date spreadsheet detailing all payments processed.
Assist with the ordering and responsibility for the issuing of Trust eye test vouchers to staff, maintaining appropriate records and preparing the journals for charging the departmental/ward budgets for the cost.
- Assist with the administration of the Trust purchasing card scheme, emailing out to cardholders the monthly statement and preparing the journals for recharging the department/ward budgets with the expenditure.
- Maintain appropriate records in relation to Trust salary overpayments and recovery progress. These records will be used to update the Audit Committee on a quarterly basis.
- Responsible for recording and processing travel expenses claims on behalf of volunteers and patients.
- Responsible for monitoring actions raised from financial control team meetings and liaising with appropriate team member to ensure completion within deadlines.
- Participate with other members of the finance team to develop and improve working practices which may affect other departments in collating and processing financial transactions.
- Maintain effective working relationships with colleagues in the Trust and outside it, ensuring that work is carried out effectively, to a high standard, to deliver a professional service focused on achieving a high level of customer satisfaction.
- The post-holder will participate in self-development activities to develop their skills and competences against identified learning needs.
- Adhoc projects or requests as required.
Person Specification
Essential and Desirable
Essential
- Experience within a finance environment
- Knowledge of VAT input and output regulations (within NHS)
- Possess a pass in GCSE English and Mathematics or Accounting or equivalent qualification (grade C or above)
- NVQ Level 4/AAT technician level (or equivalent qualification) or 3 years finance office experience
- Speed, accuracy and attention to detail
- Excellent communication skills - both orally and in writing
- Ability to work as part of a team
- Ability to work under pressure - effectively manage time to successfully carry out set tasks, prioritising as necessary to achieve deadlines
- Ability to deal with confidential and sensitive financial information in a professional manner
- Empathy - show understanding to individuals who may be in financial hardship
Desirable
- IT qualification
- Ability to use Integra software
- Previous experience within an NHS Finance environment
Person Specification
Essential and Desirable
Essential
- Experience within a finance environment
- Knowledge of VAT input and output regulations (within NHS)
- Possess a pass in GCSE English and Mathematics or Accounting or equivalent qualification (grade C or above)
- NVQ Level 4/AAT technician level (or equivalent qualification) or 3 years finance office experience
- Speed, accuracy and attention to detail
- Excellent communication skills - both orally and in writing
- Ability to work as part of a team
- Ability to work under pressure - effectively manage time to successfully carry out set tasks, prioritising as necessary to achieve deadlines
- Ability to deal with confidential and sensitive financial information in a professional manner
- Empathy - show understanding to individuals who may be in financial hardship
Desirable
- IT qualification
- Ability to use Integra software
- Previous experience within an NHS Finance environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
