Job summary
Job Title: Finance Assistant
Hours per week: 37.5 hours
Permanent
Salary: £22,816 -£24,336
Closing Date: 5th May 2024
Interview Date: Week commencing 13th May 2024 (to be confirmed)
Are you looking for your first role within financial management to kick start your career. This is an entry level position which offers support for you to commence your finance qualifications.
To work as part of a team responsible for ensuring the provision of financial data, supporting and assisting with financial accounting services, in accordance with the Trust's Standing Financial Instructions, internal office procedures and with statutory guidelines in respect of prompt payment
To provide general support to the financial management team and provide a range of financial accounting services with an aim to successfully gain competencies in the department activities.
Maintain effective working relationships with colleagues in the Trust and outside it, ensuring that work is carried out effectively, to a high standard, to deliver a professional service focused on achieving a high level of customer satisfaction
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
Careers at George Eliot - 'Where you make a difference'
Main duties of the job
To provide general support to the financial accounts team and provide a range of financial accounting services including cashiering, accounts payable and receivable, general ledger maintenance and month and final accounts preparation.
To provide general support to the financial management team and provide a range of financial accounting services with an aim to successfully gain competencies in the department activities.
Provide general support to the budget holders, staff, suppliers and customers in relations to financial queries
Input to financial systems to support the delivery of the month end process and financial position.
Support the Financial & Performance Analysts with regular meetings to deal with budget holder concerns and discuss and explain the month end financial statements
Training towards a professional finance qualification
About us
Here at George Eliot our vision to'excel at patient care'takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job description
Job responsibilities
To provide general support to the financial accounts team and provide a range of financial accounting services including cashiering, accounts payable and receivable, general ledger maintenance and month and final accounts preparation.
To provide general support to the financial management team and provide a range of financial accounting services with an aim to successfully gain competencies in the department activities.
Provide general support to the budget holders, staff, suppliers and customers in relations to financial queries
Input to financial systems to support the delivery of the month end process and financial position.
Investigation of expenditure and revenue income account codes, and liaising as required with budget holders.
Complete journals and input to the appropriate financial system
Identify those expenditure/income accounts that indicate a variance to budget or which the budget holder has queried.
Using the financial systems identify all transactions against the accounts.
Processing by journal, any corrections between accounts having gained appropriate authorisation.
Correction of payroll codings and input to the financial system
Maintain Excel spread sheet of all budget holders and the related cost centres
Ensure at each month end, a full set of reports is obtained from the financial and payroll systems and distributed to the correct budget holder
Support the Financial & Performance Analysts with regular meetings to deal with budget holder concerns and discuss and explain the month end financial statements
Support with the raising of invoices relating to Service Level Agreements and other revenue income. Reconciling those invoices raised back to the Service Level Agreements spread sheet on a monthly basis to ensure accurate records
To carry out all of the above duties in line with standing financial instructions and standing orders of the Trust, and in accordance with local procedures and guidelines as notified from time to time. Any instances where the standing financial instructions are not being adhered to should be notified to the Head of Financial Management as soon as possible.
Job description
Job responsibilities
To provide general support to the financial accounts team and provide a range of financial accounting services including cashiering, accounts payable and receivable, general ledger maintenance and month and final accounts preparation.
To provide general support to the financial management team and provide a range of financial accounting services with an aim to successfully gain competencies in the department activities.
Provide general support to the budget holders, staff, suppliers and customers in relations to financial queries
Input to financial systems to support the delivery of the month end process and financial position.
Investigation of expenditure and revenue income account codes, and liaising as required with budget holders.
Complete journals and input to the appropriate financial system
Identify those expenditure/income accounts that indicate a variance to budget or which the budget holder has queried.
Using the financial systems identify all transactions against the accounts.
Processing by journal, any corrections between accounts having gained appropriate authorisation.
Correction of payroll codings and input to the financial system
Maintain Excel spread sheet of all budget holders and the related cost centres
Ensure at each month end, a full set of reports is obtained from the financial and payroll systems and distributed to the correct budget holder
Support the Financial & Performance Analysts with regular meetings to deal with budget holder concerns and discuss and explain the month end financial statements
Support with the raising of invoices relating to Service Level Agreements and other revenue income. Reconciling those invoices raised back to the Service Level Agreements spread sheet on a monthly basis to ensure accurate records
To carry out all of the above duties in line with standing financial instructions and standing orders of the Trust, and in accordance with local procedures and guidelines as notified from time to time. Any instances where the standing financial instructions are not being adhered to should be notified to the Head of Financial Management as soon as possible.
Person Specification
Qualification and Professional Training
Essential
- GCSE Maths and English Grade C or equivalent.
- Must not be in any form of formal government funded education
Experience and Knowledge
Essential
- Experience of team working
- Working on own initiative
- Demonstrate of previous work experience paid or voluntary
Desirable
- Knowledge of the Data Protection Act and Confidentiality
- Experience of working in a Finance environment
- General office work
- Customer Service and Customer focused awareness
Skills and Abilities
Essential
- Microsoft office system use e.g. Outlook, word, excel
- Excellent communication skills
- Ability to solve problems situations and cope in a high pressurized environment
- Ability to understand the importance of confidentiality and ability to maintain confidentiality at all times
- Proficient in Excel
- Typing/work processing qualification or proficiency
- Good Time keeping ability
Desirable
- Ability to understand and interpret front line complex
Personal Qualities
Essential
- Good written and verbal communication
- Willingness to learn new skills and to apply in the workplace
- Accuracy and attention to detail
- Motivated and enthusiast
- Open to change and improvements within the environment
- Punctual and reliable
- Calm and resolute under pressure
Desirable
Person Specification
Qualification and Professional Training
Essential
- GCSE Maths and English Grade C or equivalent.
- Must not be in any form of formal government funded education
Experience and Knowledge
Essential
- Experience of team working
- Working on own initiative
- Demonstrate of previous work experience paid or voluntary
Desirable
- Knowledge of the Data Protection Act and Confidentiality
- Experience of working in a Finance environment
- General office work
- Customer Service and Customer focused awareness
Skills and Abilities
Essential
- Microsoft office system use e.g. Outlook, word, excel
- Excellent communication skills
- Ability to solve problems situations and cope in a high pressurized environment
- Ability to understand the importance of confidentiality and ability to maintain confidentiality at all times
- Proficient in Excel
- Typing/work processing qualification or proficiency
- Good Time keeping ability
Desirable
- Ability to understand and interpret front line complex
Personal Qualities
Essential
- Good written and verbal communication
- Willingness to learn new skills and to apply in the workplace
- Accuracy and attention to detail
- Motivated and enthusiast
- Open to change and improvements within the environment
- Punctual and reliable
- Calm and resolute under pressure
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
