Job summary
An exciting opportunity to join the Practice Education & Development Team as an Administration Officer has arisen. The Practice Education & Development service is dynamic and fast paced clinical education service and the successful applicant will provide administration support to the team.
If you possess a passion for providing administrative support to the highest standard we would be delighted to receive your application.
Main duties of the job
To work as a member of the practice education service. Providing the administrative support for the teams working within practice education, including for the following individuals:
- Head of Practice Education
- Practice Education Lead
- Practice Educators
- Resuscitation Lead
- Resuscitation Officers
- Manual Handling Tutor
- Accredited Course Coordinator
About us
Trust EXCEL Values and 'Behaviour Framework'
Our EXCEL values are at the heart of everything we do and how we treat each other. They were developed by our colleagues and describe what we think is important, including:
- essential guiding principles about the way that we work and set the tone for our culture, and identify what we, as a whole, care about;
- shared ideas and attitudes that guide our organisational thinking and actions
- common purpose and undestanding that helps us to build great working relationships
We make our EXCEL values real by demonstrating them in how we behave every day. Our EXCEL behaviours apply to all and are about how we work. They are part of everyone's role and help us to make sure we demonstrate our values. The EXCEL behaviours demonstrate the attitudes and approach we take to work; they are:
how we do things;
how we treat others;
what we say and how we say it;
how we expect to be treated.
Having really clear expectations around behaviours will support all of us, every day, to deliver our ambition to create an EXCELlent colleague experience to EXCEL at patient care.
Job description
Job responsibilities
- To maintain and update relevant databases and support the planning, organising and facilitation of practice education programmes, courses, teaching sessions and events within the Trust.
- To support the communication, coordination and delivery of the Trust practice education activities, to ensure Trust and service priorities are being met.
- To support the Head of Practice Education and service Leads, in the completion of NHSE WTE and other relevant data returns as requested and provide data for upward reporting.
- To support the Head of Practice Education with the administration of the Leading an Empowered Organisation (LEO) Course
- To support the Resuscitation Lead and Accredited Course Coordinator with the administration of Resuscitation Council UK accredited courses.
- To support the Resuscitation Officers with the administration requirements for the Trust Resuscitation Committee activity, including data input, clinical and education audits and reports.
- To provide project support and administrative assistance for both bespoke and business critical projects, research, events, conferences, and education activities to succeed.
- Project support for the delivery of key Practice Education initiatives, such as.
- Induction and onboarding of learners and new staff
- Revalidation
- Business intelligence reporting
- Career development events
- Core Skills Training Framework (CSTF) relating to resuscitation and manual handling.
- Essential skills training relating to clinical subjects.
- Internationally educated nurses NMC OSCE programme
- Online and virtual learning support
- To raise purchase orders, setting up suppliers and ensuring that goods are receipted and financial records are maintained.
- Monitoring and reporting on pre and post registration programmes through the Trust Student Data Collection Tool Sharepoint account , including financial reconciliation of tariff payments.
- Scheduling and co-ordination of internal and external practice education and development events including open days, study days, showcase / reward and recognition events, teaching sessions, both virtually and face to face.
- Liaising with venues, including GETEC, event hosts and other stakeholders. Booking rooms, administration of sessions and communicating joining instructions, catering and event set up.
- Scheduling and co-ordination of internal and external development activities, including hosting.
- Being a point of contact for internal and external learning, including HEIs, investigating queries and liaising with the appropriate service leads.
- Production of learning materials for delivery of virtual and face to face learning.
- Publicise details of Practice Education activities and opportunities to the wider Trust using a variety of methods including the communication of information which requires tact or persuasive skills or where there are barriers to understanding.
Job description
Job responsibilities
- To maintain and update relevant databases and support the planning, organising and facilitation of practice education programmes, courses, teaching sessions and events within the Trust.
- To support the communication, coordination and delivery of the Trust practice education activities, to ensure Trust and service priorities are being met.
- To support the Head of Practice Education and service Leads, in the completion of NHSE WTE and other relevant data returns as requested and provide data for upward reporting.
- To support the Head of Practice Education with the administration of the Leading an Empowered Organisation (LEO) Course
- To support the Resuscitation Lead and Accredited Course Coordinator with the administration of Resuscitation Council UK accredited courses.
- To support the Resuscitation Officers with the administration requirements for the Trust Resuscitation Committee activity, including data input, clinical and education audits and reports.
- To provide project support and administrative assistance for both bespoke and business critical projects, research, events, conferences, and education activities to succeed.
- Project support for the delivery of key Practice Education initiatives, such as.
- Induction and onboarding of learners and new staff
- Revalidation
- Business intelligence reporting
- Career development events
- Core Skills Training Framework (CSTF) relating to resuscitation and manual handling.
- Essential skills training relating to clinical subjects.
- Internationally educated nurses NMC OSCE programme
- Online and virtual learning support
- To raise purchase orders, setting up suppliers and ensuring that goods are receipted and financial records are maintained.
- Monitoring and reporting on pre and post registration programmes through the Trust Student Data Collection Tool Sharepoint account , including financial reconciliation of tariff payments.
- Scheduling and co-ordination of internal and external practice education and development events including open days, study days, showcase / reward and recognition events, teaching sessions, both virtually and face to face.
- Liaising with venues, including GETEC, event hosts and other stakeholders. Booking rooms, administration of sessions and communicating joining instructions, catering and event set up.
- Scheduling and co-ordination of internal and external development activities, including hosting.
- Being a point of contact for internal and external learning, including HEIs, investigating queries and liaising with the appropriate service leads.
- Production of learning materials for delivery of virtual and face to face learning.
- Publicise details of Practice Education activities and opportunities to the wider Trust using a variety of methods including the communication of information which requires tact or persuasive skills or where there are barriers to understanding.
Person Specification
Qualifications and Experience
Essential
- Knowledge of Key Practice Education priorities
- IT Literate
- Experience of recording & monitoring expenditure against budgets
- Level 3 qualification in Customer Service or Business Administration
- GCSE 4-9 or equivalent in English and Maths
- Excellent Communication Skills
- Event organisation experience
- Ability to manage prioritise effectively
Desirable
- Knowledge of education systems i.e. LMS. OLM, ESR
- Knowledge of learning needs analysis
- ICT qualification or equivalent experience
- Experience of virtual platforms i.e. MS Teams, Zoom
Person Specification
Qualifications and Experience
Essential
- Knowledge of Key Practice Education priorities
- IT Literate
- Experience of recording & monitoring expenditure against budgets
- Level 3 qualification in Customer Service or Business Administration
- GCSE 4-9 or equivalent in English and Maths
- Excellent Communication Skills
- Event organisation experience
- Ability to manage prioritise effectively
Desirable
- Knowledge of education systems i.e. LMS. OLM, ESR
- Knowledge of learning needs analysis
- ICT qualification or equivalent experience
- Experience of virtual platforms i.e. MS Teams, Zoom
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
