Job summary
Payroll, Pensions and Systems Officer
Full Time- 37.5 hours per week
Permanent
£35,392 - £42,618 per annum
Do you possess knowledge and experience of working within payroll and pensions? Due to an internal promotion within the team we have an exciting opportunity for you to join the team.
We are a friendly, hardworking and committed team and encouraging of personal development within the work environment.
Closing Date: 28th May 2023
Interview Date: 12th June 2023
This post may close early due to high numbers of applicationsso you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
#JoinTeamEliot
Main duties of the job
To act as a Lead liaison between the outsourced payroll provider, pensions support services and Trust to ensure an efficient and accurate payroll service is delivered in line with contract provisions and internal financial controls and audit requirements.
To provide technical and administrative support and contribute to the continued development and evaluation of the Electronic Staff Record (ESR) providing support to customers, managers and employees for all functions provided as part of the workforce systems service.
About us
Here at George Eliot our vision to 'excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits:On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, on-site discounted gym, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job description
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIES
- Provide advice to managers and staff on all payroll queries which may be complex and sensitive in a prompt and confidential manner ensuring best practice and compliance with Trust standards.
- Ensure that ESR is accurately updated with new starters, leavers and changes and to assist E-Rostering to ensure staffing is up to date and accurately reflected.
- To work closely with the Pension Support Services Provider to promote events to maximise take-up and facilitate regular discussions around programme content based on Trust demands.
- To identify any Trust training requirements and/or procedural changes to minimise internal payroll errors.
- Ensure effective liaison and communication is maintained, utilising all available communication methods as required including written responses, (routine, ad-hoc and complex), e-mail, telephone,personal representation, meetings, written and verbal reports.
- To confidently deliver and facilitate training to upskill colleagues across the Trust on processes and systems
- Utilise internal communication and social media channels to inform and update staff and managers of key information or changes to processes
- Create Standard Operating Processes (SOPs) and policies relevant to area of work and seek appropriate approvals as necessary; contributing to other departmental policies as applicable.
- Work with People and Workforce teams to provide information to assist with investigations and queries raised by managers and staff
- Work closely with Finance to maintain cost controls and maintain a streamlined payroll service
- To understand and utilise the Trust systems in detail and provide coaching, development and support to staff and managers across the Trust to improve understanding and utilisation of systems, including ESR
- Work alongside the Payroll and Systems Manager to support and implement service improvements to improve Trust payroll and systems usage and the overall user experience
- Maintain accurate records and carry out regular audits on processes being used within the Trust
- Attend internal and external training workshops and meetings to remain updated and informed about trust payroll and systems
- Ensure all systems, processes, policies and practices are compliant with best practice, NHS Employers guidance and requirements outlined by legislation. Make recommendations on policydevelopment and improvement where necessary.
- Provide line management and pastoral support to colleagues
- Be an advocate for People and Workforce across the organisation taking part in promoting the team, its purpose and importance across a number of stakeholders inside and outside the Trust.
- Represent the Trust at Operational Payroll meetings with the payroll provider; addressing and raising any concerns as necessary.
- To participate in appraisals and personal development plans and work to achieve agreed set objectives.
- To participate in appropriate training and development activities.
- To participate in team, professional and personal development activities and promote commitment to continuous development and improvement.
Please find attached a copy of the job description and person specification for further details.
Job description
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIES
- Provide advice to managers and staff on all payroll queries which may be complex and sensitive in a prompt and confidential manner ensuring best practice and compliance with Trust standards.
- Ensure that ESR is accurately updated with new starters, leavers and changes and to assist E-Rostering to ensure staffing is up to date and accurately reflected.
- To work closely with the Pension Support Services Provider to promote events to maximise take-up and facilitate regular discussions around programme content based on Trust demands.
- To identify any Trust training requirements and/or procedural changes to minimise internal payroll errors.
- Ensure effective liaison and communication is maintained, utilising all available communication methods as required including written responses, (routine, ad-hoc and complex), e-mail, telephone,personal representation, meetings, written and verbal reports.
- To confidently deliver and facilitate training to upskill colleagues across the Trust on processes and systems
- Utilise internal communication and social media channels to inform and update staff and managers of key information or changes to processes
- Create Standard Operating Processes (SOPs) and policies relevant to area of work and seek appropriate approvals as necessary; contributing to other departmental policies as applicable.
- Work with People and Workforce teams to provide information to assist with investigations and queries raised by managers and staff
- Work closely with Finance to maintain cost controls and maintain a streamlined payroll service
- To understand and utilise the Trust systems in detail and provide coaching, development and support to staff and managers across the Trust to improve understanding and utilisation of systems, including ESR
- Work alongside the Payroll and Systems Manager to support and implement service improvements to improve Trust payroll and systems usage and the overall user experience
- Maintain accurate records and carry out regular audits on processes being used within the Trust
- Attend internal and external training workshops and meetings to remain updated and informed about trust payroll and systems
- Ensure all systems, processes, policies and practices are compliant with best practice, NHS Employers guidance and requirements outlined by legislation. Make recommendations on policydevelopment and improvement where necessary.
- Provide line management and pastoral support to colleagues
- Be an advocate for People and Workforce across the organisation taking part in promoting the team, its purpose and importance across a number of stakeholders inside and outside the Trust.
- Represent the Trust at Operational Payroll meetings with the payroll provider; addressing and raising any concerns as necessary.
- To participate in appraisals and personal development plans and work to achieve agreed set objectives.
- To participate in appropriate training and development activities.
- To participate in team, professional and personal development activities and promote commitment to continuous development and improvement.
Please find attached a copy of the job description and person specification for further details.
Person Specification
Experience & Knowledge
Essential
- Expert knowledge/ Experience of working with payroll systems
Person Specification
Experience & Knowledge
Essential
- Expert knowledge/ Experience of working with payroll systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
