Assistant Medical Secretary - Rheumatology

Wye Valley NHS Trust

This job is now closed

Job summary

The purpose of this job is to provide support to the medical secretaries and consultants in the Ambulatory & Frailty Directorate.

The role involves supporting the medical secretaries and the rest of the team and typing clinical correspondence to adhere to standard turnaround times. The role is initially based in the Rheumatology department but there may need to be flexibility in working through Division as service needs require.

Main duties of the job

Type correspondence, clinic letters, medical reports, etc using digital dictation and transcribe ensuring workload is typed in chronological order, prioritised, produced in a timely manner and to an agreed standard.
Answering departmental phone calls in a courteous and professional manner.
To be a proficient user of the required electronic systems for correspondence, recording, retrieval and maintenance of information using EPR (electronic patient record) Maxims, TA+, Transcribe, SQL, WVT reports.
Taking Advice and Guidance requests from the Advice and Guidance answering machine and relevant email accounts, forwarding on the request to the appropriate Clinician.

About us

Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT , the George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust.

Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.

We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we'd want for our family and friends.

More than 3,500 people work for the Trust - they tell us it's a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.

We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.

Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."

Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time...all the time.

Date posted

22 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

229-MED-6162881

Job locations

Wye Valley Trust

Union Walk

Hereford

HR1 2ER

Job description

Job responsibilities

To view role requirements and role responsibilities in full, please view supporting documents linked to this vacancy.

Job description

Job responsibilities

To view role requirements and role responsibilities in full, please view supporting documents linked to this vacancy.

Person Specification

Education

Essential

GCSE at grade C in English & Mathematics or equivalent

Desirable

RSA stage 2/3 or equivalent Medical Typewriting/Word Processing skills

SKILLS, KNOWLEDGE AND ABILITIES

Essential

Ability to effectively communicate both verbally and in writing to a wide range of people
Ability to organise, prioritise and manage workload without supervision
Ability to meet tight time schedules and deadlines
Excellent telephone manner
Computer skills

Desirable

Medical terminology

EXPERIENCE

Essential

Working under pressure

Desirable

Previous NHS/healthcare experience
Audio-typing
Previous secretarial experience or equivalent

PERSONAL ATTRIBUTES

Essential

Excellent interpersonal skills
Ability to work as part of a team
Professional approach to work and colleagues

Person Specification

Education

Essential

GCSE at grade C in English & Mathematics or equivalent

Desirable

RSA stage 2/3 or equivalent Medical Typewriting/Word Processing skills

SKILLS, KNOWLEDGE AND ABILITIES

Essential

Ability to effectively communicate both verbally and in writing to a wide range of people
Ability to organise, prioritise and manage workload without supervision
Ability to meet tight time schedules and deadlines
Excellent telephone manner
Computer skills

Desirable

Medical terminology

EXPERIENCE

Essential

Working under pressure

Desirable

Previous NHS/healthcare experience
Audio-typing
Previous secretarial experience or equivalent

PERSONAL ATTRIBUTES

Essential

Excellent interpersonal skills
Ability to work as part of a team
Professional approach to work and colleagues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information