EMR Project Manager

Job description

Job responsibilities

The post holder will need to communicate with clarity and confidence in a variety of situations, e.g. presenting business cases, reports on progress through verbal, written reports and presentations to directors and project boards, informing members about new ways of working, conveying technical detail of projects to non-technical staff both clinical and non-clinical.

They will have well-developed negotiating skills and be able to build relationships with, and influence, a range of people at various levels acrossthe organisation.

The Project manager will be expected to work closely and harmoniously with IT team members from within the organisation, staff from the CCG and suppliers of systems in order to facilitate collaborative working, and mutually beneficial solutions to problems. This will include formulating a communications approach that will engage all stakeholders to maximise the use of existing resources and identify opportunities.

The post holder will have direct contact with:o All levels of Trust staffo Non-Executive and Executive Directors of the Trusto External Agencies and Supplierso Other Trusts, GPso NHS Agencies including DoH, NHSIAo Procurement and Supplies staff

To assimilate, manage and communicate a wide range of information, some of which will be complex and may involve matters relating to individual staff, patient matters or matters of commercial confidence. The dissemination of technical information in a complex form needs to be translated into an appropriate format for users of different skill-levels.

Work closely with IT suppliers, negotiate project requirements and monitor key commercial developments, identifying, managing or escalating commercial disputes, as appropriate.

Ensure projects are aligned with national directives from the Department of Health and the Health and Social Care Information Centre.

Lead on proposal and implementation of new policies and procedures aligned with opportunities identified during the projects lifecycle

Interpret and assess national policies impacting on the delivery of the projects

Ensure projects are compliant with the agreed Project Management methodology supported by the Trust which is part of a larger programme of work structure using MSP methodology.

Ensure the effective use of software packages such as Microsoft Office and Project.

Plan, lead, monitor and co-ordinate various ICT projects across the Trust and organisational boundaries including the private sector.

To take full responsibility for managing projects throughout the whole end to end process including the utilization of resource to meet project timescales and the required standards of quality.

Prepare business cases where appropriate, setting out requirements, proposing solutions and seekingapproval for projects.

Maintain regular consultation and engagement with all relevant stakeholders.

Undertake the analyses of risks and issues, including the maintenance of relevant logs.

Prepare regular reports on project progress through verbal and written reports.

Ensure that all elements of project resources and expenditure against budget are identified and monitored.

Procurement in accordance with Trust standing orders and the relevant NHS procurement procedures

Organise and prioritise own workload within agreed objectives and that of the project team. Works autonomously within agreed project parameters (usually defined by project manager and agreed with the project board and Senior Responsible Owner).

The post holder will be required from time to time to undertake duties and attend functions outside normal working hours.

To drive an on-going cycle of process improvement and contribute to project management best practice.

To implement the relevant degree of change management by individual project to ensure that any implementation is sustainable.

To report project progress and escalate issues, as appropriate, to the Project Delivery Manager.

This job is important to the organisation moving forward with new developments particularly with regard to achieving a more electronically enabled environment Resource Management

Attend mandatory/statutory training as identified in Trust policy

Participate in the Trusts appraisal/Personal Development Plan system.

Monitor and maintain health, safety and security of self and others

Maintain and develop an environment and culture that improves health, safety and security Governance

Contribute towards the Trusts action planning process to ensure compliance with Information Governance requirements, developing, maintaining and reviewing policies and procedures as required,reporting any breaches of IM&T confidentiality and security as required.

Contribute to the development and creation of policies and technical procedures.

Co-operate with any audits carried out by internal and external auditors and the implementation of any associated recommendations.

Ensure that health and safety requirements are met and to undertake appropriate risk assessments within service area and across the Trust where necessary, taking follow up action as required

Responsible for ensuring that all IT hardware and software are tested and are quality assured before implementation into a live environment.

Comply with and keep up to date with the requirements of legislation such as Data Protection Act 1998, Freedom of Information Act 2000, Computer Misuse Act 1990.Provide and receive highly complex, sensitive or contentious information as part of developing business case proposals and persuading project boards or others of the importance of any specific piece of work.Education and Training

Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and support staff development and training. Quality

To carry out any other duties appropriate to the position and grade as may be determined Equality and Diversity

Act in ways that support equality and value diversity

Support equality and value diversity

Promote equality and value diversity

Develop a culture that promotes equality and values diversity

Person Specification

Qualifications

Essential

• Educated to Degree level or equivalent
• Evidence of continuing personal development
• PRINCE2 Practitioner or equivalent

Experience/Skills

Essential

• Demonstrable experience of the full project life cycle
• Experience of tracking execution and benefit realisation targets
• Track record of managing at least one complex project
• Able to manage a team of direct reports or a virtual team on day to day activities and work allocation

Technical skills

Essential

• Knowledge of and competence in Microsoft Office, Outlook and Microsoft Project, Excel

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

The Royal Wolverhampton NHS Trust

Address

Royal Wolverhampton NHS Trust

Wolverhampton

WV10 0QP

Employer's website

https://www.royalwolverhampton.nhs.uk/ (Opens in a new tab)