IPC/TVN Secretary

Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust

The closing date is 01 April 2025

Job summary

The Corporate Nursing Team is looking for a highly organised person with excellent interpersonal skills to provide secretarial support across Corporate Services, including Infection Prevention & Control, Tissue Viability, and Research Teams. This role will also include supporting the Deputy Chief Nurse with day-to-day secretarial duties as required.

Applications from job seekers who require current Skilled Worker Sponsorship to work in the UK are welcome and will be considered alongside all other applications. Job seekers should be aware that not all roles will be eligible for Skilled Worker Sponsorship. For further information visit UK Visas and Immigration - GOV.UK (www.gov.uk)

Main duties of the job

o To provide a comprehensive, professional and effective secretarial support to the Corporate Nursing Teams, adopting a high degree of confidentiality as may be required within the post.

o To provide a secretarial service to the Deputy Chief Nurse as required.

o To undertake various types of administrative tasks for the Corporate Nursing Teams

o To work independently using initiative and applying a high degree of confidentiality to all work. To undertake non-routine duties without direct supervision.

About us

The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH)is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.

Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities - including our recently-opened £6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.

Date posted

18 March 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year pa

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

224-PA20241102138

Job locations

The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust

The Robert Jones and Agnes Hunt Orthopaedic Hospital

Oswestry

SY10 7AG

Job description

Job responsibilities

To provide secretarial and administrative support to the Deputy Chief Nurse, and Corporate Nursing Teams, including Infection Prevention and Control, and Tissue Viability.

To provide front of house support by greeting staff and visitors in a courteous and professional manner.

To be proficient in office procedures and Microsoft office applications.

To have proficient internet skills to access, research and retrieve data for the team.

Use administrative knowledge and experience to complete non - routine tasks using own initiative.

To update skills as necessary and undertake mandatory training courses as required.

To be experienced with a range of communication methods including telephone and email and use developed communication skills where there may be a barrier to understanding.

To receive, filter, monitor and action incoming communications of all types, take accurate messages, action or pass on issues as appropriate and deal with telephone enquiries in a professional and diplomatic manner.

To ensure all messages are relayed as quickly as possible to the Team and prioritise incoming messages and communicate outcomes. To carry out any other duties as requested by the Team to enable the smooth running of the department.

Handling queries and ensuring that relevant information is imparted, and confidentiality is maintained.

Work with the Corporate Nursing Team assisting with projects or tasks in relation to national campaigns and initiatives such as hand hygiene day, IPC roadshows, Tissue Viability study days.

To manage and organise own time and workload efficiently in order to assist the Team to meet ongoing deadlines.

To plan, organise and update diaries as and when necessary and to be aware of and able to make adjustments to plans at short notice.

To prepare, print, and distribute documents such as reports and meeting minutes.

To prepare and draft agendas and completion of action logs for local meetings, transcribe and distribute to the agreed timescale.

To report and ensure equipment and environment faults are dealt with by relevant persons.

Update and maintain electronic filing system.

To assist the in the monitoring of all IPC Audits and peer to peer plan.

To add data received from the microbiology laboratory on a daily basis, into in-house systems.

To input into the IPC Quality Management system

Upload information to the intranet and assist with the development and maintenance of a digital platform for communication

Arranging Post Infection Review meetings and filing of all information and collection tools.