Job summary
Role can be either Full Time or Part Time/Job Share
To assist with clinic typing mainly within the Foot and Ankle sub-specialities of Orthopaedics to maintain the typing time line target.
Ensure all onward referrals have been received and processed following clinic typing.
To regularly check Bighand dictation system for urgent/due by dictation.
Process incoming mail and distribute as necessary.
To scan documents on to the electronic patient record.
To answer incoming telephone calls and carry out external telephone calls.
Main duties of the job
To type clinic notes, operation notes, pre operative notes, ward notes, and correspondence of varied medical terminology, accurately through audio typing distributing as necessary to the relevant healthcare professions.
Process incoming mail and distribute as necessary on a daily basis.
To scan documents into the correct section of the patient's EPR record, performing a quality assurance check for each scanned document.
To regularly check Big Hand for urgent dictation.
Ensure all clinical letters are completed and dispatched, where possible, within the 10 day standard.
Complete Inter Provider Transfer forms accurately to effectively coordinate patient's pathway with other hospitals.
Ensure that all entries and information on the hospital computer systems such as PAS and EPR are accurate and complete.
To answer incoming telephone calls as well as carrying out external telephone calls.
About us
The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH)is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.
Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities - including our recently-opened £6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.
Job description
Job responsibilities
To type clinic notes, operation notes, pre operative notes, ward notes, specialist reports, discharge summaries, conference notes and correspondence of varied medical terminology, accurately through audio typing distributing as necessary to the relevant healthcare professions. This work involves a significant use of word processing and the Trusts computer systems, SF4, PAS, EPR and Word Microsoft Office and digital dictation system.
Process incoming mail and distribute as necessary on a daily basis.
To scan documents into the correct section of the patients EPR record, performing a quality assurance check for each scanned document.
To regularly check Big Hand for urgent dictation. Also checking for missing dictations and alerting the Medical Secretary.
Ensure all clinical letters are completed and dispatched, where possible, within the 10 day standard as directed by the Trust liaising with medical staff to encourage dictation and signing of letters in a timely fashion.
Complete Inter Provider Transfer forms accurately to effectively coordinate patients pathway with other hospitals.
Requesting external case notes and x-rays via IEP.
Ensure that all entries and information on the hospital computer systems such as PAS and EPR are accurate and complete.
To liaise with the Medical Secretary and when directed to answer incoming telephone calls as well as carrying out external telephone calls.
The ability to deal with frequent interruptions whilst maintaining levels of concentration.
To complete e-learning statutory and mandatory training as requested by the Trust.
Job description
Job responsibilities
To type clinic notes, operation notes, pre operative notes, ward notes, specialist reports, discharge summaries, conference notes and correspondence of varied medical terminology, accurately through audio typing distributing as necessary to the relevant healthcare professions. This work involves a significant use of word processing and the Trusts computer systems, SF4, PAS, EPR and Word Microsoft Office and digital dictation system.
Process incoming mail and distribute as necessary on a daily basis.
To scan documents into the correct section of the patients EPR record, performing a quality assurance check for each scanned document.
To regularly check Big Hand for urgent dictation. Also checking for missing dictations and alerting the Medical Secretary.
Ensure all clinical letters are completed and dispatched, where possible, within the 10 day standard as directed by the Trust liaising with medical staff to encourage dictation and signing of letters in a timely fashion.
Complete Inter Provider Transfer forms accurately to effectively coordinate patients pathway with other hospitals.
Requesting external case notes and x-rays via IEP.
Ensure that all entries and information on the hospital computer systems such as PAS and EPR are accurate and complete.
To liaise with the Medical Secretary and when directed to answer incoming telephone calls as well as carrying out external telephone calls.
The ability to deal with frequent interruptions whilst maintaining levels of concentration.
To complete e-learning statutory and mandatory training as requested by the Trust.
Person Specification
Qualifications/Training
Essential
- RSA level 2/or equivalent
- Audio typing
Desirable
- English/Maths GCSE's or equivalent
- AMSPAR diploma
- ECDL/NVQ
Experience
Essential
Desirable
- Completion of Medical Secretarial Course or equivalent
Skills/Knowledge
Essential
- Good knowledge of medical terminology
Aptitudes and Attributes
Essential
- Good communication / interpersonal skills
- Able to display tact and discretion when dealing with sensitive and confidential information
- Ability to organise and prioritise own work
- Able to deal with frequent interruptions whilst maintaining levels of concentration
Desirable
- Team player/able to work flexibly
- Able to use a variety of computer systems
Person Specification
Qualifications/Training
Essential
- RSA level 2/or equivalent
- Audio typing
Desirable
- English/Maths GCSE's or equivalent
- AMSPAR diploma
- ECDL/NVQ
Experience
Essential
Desirable
- Completion of Medical Secretarial Course or equivalent
Skills/Knowledge
Essential
- Good knowledge of medical terminology
Aptitudes and Attributes
Essential
- Good communication / interpersonal skills
- Able to display tact and discretion when dealing with sensitive and confidential information
- Ability to organise and prioritise own work
- Able to deal with frequent interruptions whilst maintaining levels of concentration
Desirable
- Team player/able to work flexibly
- Able to use a variety of computer systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Address
The Robert Jones and Agnes Hunt Orthopaedic Hospital
Oswestry
SY10 7AG
Employer's website
https://www.rjah.nhs.uk/ (Opens in a new tab)
