Job summary
The Pathology Team Coordinator provides essential administrative and coordination support to the Pathology Service, which includes but is not limited to Infection, TB, IPC, OPAT, and Histopathology services. This role involves supporting clinical teams with administrative duties, coordinating multidisciplinary team (MDT) activities, managing specimen retrieval and tracking, and ensuring efficient service delivery that directly supports patient care
Main duties of the job
- General administrative support to Pathology consultants, resident doctors, clinical staff across pathology service areas and the Pathology Operational Manager.
- Manage diary systems and coordinate meetings
- Liaise effectively with other departments including laboratories, clinical teams, and support services
- Support the coordination of multidisciplinary teams (MDTs) requiring pathology input, including retrieval of reports and specimens and from storage to ensure timely availability for clinical review
- Act as a key point of contact for internal and external stakeholders
- Participate in departmental meetings and taking the minutes
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description
Job responsibilities
Please refer to the Job description and person specification for main responsibilities and qualities required for this role.
Job description
Job responsibilities
Please refer to the Job description and person specification for main responsibilities and qualities required for this role.
Person Specification
Education / Qualifications
Essential
- GCSE English and Mathematics (Grade C or above) or equivalent
Desirable
- Relevant healthcare administration qualification
- NVQ Level 3 in Business Administration or equivalent qualification/experience
Skills & Abilities
Essential
- Excellent written and verbal communication skills
- Proficient in Microsoft Office applications and healthcare IT systems
- Willingness to undertake and use training relevant to the post
- Strong organisational and time management skills with ability to prioritise workload
Desirable
- Minute taking and meeting coordination skills
Knowledge & Experience
Essential
- Administrative experience in a healthcare environment
- Experience of working with clinical teams and multidisciplinary groups
- Experience of telephone management, diary coordination, and procurement processes
- Experience of MDT support
- Previous experience in NHS or healthcare sector Experience of training coordination
PERSONAL QUALITIES
Essential
- Understanding of NHS principles, health and safety regulations, and data protection requirements
- Flexible approach to changing circumstances and department need
- Knowledge of pathology service processes and medical terminology
- Pays attention to detail
Desirable
- Understanding of clinical governance
Person Specification
Education / Qualifications
Essential
- GCSE English and Mathematics (Grade C or above) or equivalent
Desirable
- Relevant healthcare administration qualification
- NVQ Level 3 in Business Administration or equivalent qualification/experience
Skills & Abilities
Essential
- Excellent written and verbal communication skills
- Proficient in Microsoft Office applications and healthcare IT systems
- Willingness to undertake and use training relevant to the post
- Strong organisational and time management skills with ability to prioritise workload
Desirable
- Minute taking and meeting coordination skills
Knowledge & Experience
Essential
- Administrative experience in a healthcare environment
- Experience of working with clinical teams and multidisciplinary groups
- Experience of telephone management, diary coordination, and procurement processes
- Experience of MDT support
- Previous experience in NHS or healthcare sector Experience of training coordination
PERSONAL QUALITIES
Essential
- Understanding of NHS principles, health and safety regulations, and data protection requirements
- Flexible approach to changing circumstances and department need
- Knowledge of pathology service processes and medical terminology
- Pays attention to detail
Desirable
- Understanding of clinical governance
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
