Job summary
This post will assist the risk management and maternity clinical governance team, by providing day to day administrative support for risk managements and clinical governance.
The administrator will play a key role in supporting and assisting the clinical risk and governance team in co-ordinating and supporting the complete range of quality governance activities including the management of incidents and resulting actions, assisting with the compilation of relevant reports.
Main duties of the job
To assist the clinical risk and governance team in co-ordinating and supporting the complete range of quality governance activities including the management of incidents and resulting actions.
Assist in validating databases with patient level data
Provide administrator support to the Maternity Risk Management Group & Maternity Guideline Group meetings ensuring that agendas and papers are sent in advance of meetings and to produce minutes, which are of a high quality and distributed within an agreed timeframe.
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description
Job responsibilities
Please see attached Job Description and person specification attached. Assist with the collation and dissemination of relevant information between key groups to include- Maternity Risk Management Group, Maternity Guideline Group, Maternity Training Team.
Job description
Job responsibilities
Please see attached Job Description and person specification attached. Assist with the collation and dissemination of relevant information between key groups to include- Maternity Risk Management Group, Maternity Guideline Group, Maternity Training Team.
Person Specification
Education
Essential
- Advance and Accurate Keyboard skills
- oProvide evidence of continuous personal and professional development
- oKnowledge of project administrative procedures and systems
Desirable
- oExcellent IT skills including the ability to proficiently use Microsoft office, including outlook, work, excel and PowerPoint
- oAdministration experience in clinical/NHS Setting
- oTo assist with stationery and supplies requisitions and office supplies and stock levels
Education and Qualification
Essential
- NVQ Level 2
- Evidence of Continuing professional development
- IT Skills, including microsoft office, excel and powerpoint
Desirable
- Advance accurate keyboard skills
- Confident communicator,
- Admin experience in the NHS
Application
Essential
- oNVQ Level 2 or equivalent
- oEvidence of continuing professional development
- oExcellent IT skills including the ability to proficiently use Microsoft office, including outlook, work, excel and PowerPoint
Desirable
- oExcellent IT skills including the ability to proficiently use Microsoft office, including outlook, work, excel and PowerPoint
- oConfident communicator, capable of organising meetings, takin notes/minutes and preparing agenda
- oConfident communicator, capable of organising meetings, takin notes/minutes and preparing agenda
Interview
Essential
- oTo carry out general administrative duties e.g. paper and electronic filing, distribution of and photocopying and formatting of documents, maintenance of stationery stock.
- oTo provide administrative support to meetings, as required. This is to include diary management, preparing agendas, taking action notes and minutes, circulating papers in a timely manner.
- oExperience of participating in clinical governance initiatives
Desirable
- oAssist in validating databases with patient level data
- oTo provide comprehensive administrative support to the complaint response processes, this includes maintaining a database to log and track the complaints as well as detailing actions plans and closure.
- oKnowledge of project administrative procedures and systems
Person Specification
Education
Essential
- Advance and Accurate Keyboard skills
- oProvide evidence of continuous personal and professional development
- oKnowledge of project administrative procedures and systems
Desirable
- oExcellent IT skills including the ability to proficiently use Microsoft office, including outlook, work, excel and PowerPoint
- oAdministration experience in clinical/NHS Setting
- oTo assist with stationery and supplies requisitions and office supplies and stock levels
Education and Qualification
Essential
- NVQ Level 2
- Evidence of Continuing professional development
- IT Skills, including microsoft office, excel and powerpoint
Desirable
- Advance accurate keyboard skills
- Confident communicator,
- Admin experience in the NHS
Application
Essential
- oNVQ Level 2 or equivalent
- oEvidence of continuing professional development
- oExcellent IT skills including the ability to proficiently use Microsoft office, including outlook, work, excel and PowerPoint
Desirable
- oExcellent IT skills including the ability to proficiently use Microsoft office, including outlook, work, excel and PowerPoint
- oConfident communicator, capable of organising meetings, takin notes/minutes and preparing agenda
- oConfident communicator, capable of organising meetings, takin notes/minutes and preparing agenda
Interview
Essential
- oTo carry out general administrative duties e.g. paper and electronic filing, distribution of and photocopying and formatting of documents, maintenance of stationery stock.
- oTo provide administrative support to meetings, as required. This is to include diary management, preparing agendas, taking action notes and minutes, circulating papers in a timely manner.
- oExperience of participating in clinical governance initiatives
Desirable
- oAssist in validating databases with patient level data
- oTo provide comprehensive administrative support to the complaint response processes, this includes maintaining a database to log and track the complaints as well as detailing actions plans and closure.
- oKnowledge of project administrative procedures and systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
