Job summary
The post holder will support the Compliance Manager on all matters relating to Estates Department quality control are implemented and that effective monitoring is setup to show our compliance to HTMs, HBNs, PAM, the Health and Safety at Work Act and ensure all appropriate remedial tasks are tracked and recorded.
They will provide specialist advice on a whole range of estates and technical issues, providing specialist expert knowledge on compliance, developing data capture and delivering reporting to Senior Managers.
The post holder will collect and maintain the asset base for all sites and work in conjunction with the CAFM manager on compiling the Preventative Maintenance Schedule. They will write Risk Assessments and Method Statements (RAMS) for Estates related works and review RAMS for additional and capital works.
They will be responsible for writing and reviewing Estates policies and procedures and standing operational procedures. They will work with both the Health & Safety Manager and Compliance Manager to ensure these remain compliant and in-date.
Main duties of the job
Provide professional advice and guidance on a wide range of estates issues including major capital projects.
Working with the Health & Safety Manager, develop policies, emergency and operational procedures for effective management of Statutory Compliance.
Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN.
Compile a comprehensive library of Risk Assessment and Method Statements (RAMS) for all Estates related works.
Review RAMS for additional and capital works with 5 days of being presented.
Working with the Trust Emergency Planning Officer to ensure there is an effective Business Continuity Plan.
Support on statutory returns specific to the estate's directorate, Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM). Responsible for developing and tracking all remedial actions.
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone.
Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief.
The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description
Job responsibilities
To manage Compliance assurance and deputise for the compliance manager as required.
Identify training needs and draw up programmes to meet those needs.
Build strong, collaborative relationships with colleagues across the wider Whittington Health understanding the compliant status of all our community sites.
Communicate frequently with a wide range of colleagues and other agencies including delivering complex messages through presentations, reports, chairing meetings etc.
Be an effective member of the Trusts Estates and Facilities team, demonstrating a commitment to the Trusts strategic objectives and vision.
Review development proposals for new premises advising on compliance issues.
To monitor and report on the effectiveness of the estates team compliance to HTMs, HBNs, H&S Act, following the compliance audit schedule.
To have a good understanding of and able to report on the requirements of COSHH, Asbestos regulations, control of Legionella within healthcare Premises, Medical gases, RIDDOR, LOLER, CDM regulations, the Electricity at Work Act and all relevant Health and Safety Regulations.
Provide estates advice on future service and major capital developments.
Responsible for compiling and maintaining reports to highlight our compliance position and adherence to HBNs for the executive leadership.
Prepare monthly multi-stranded monitoring reports for presentation within our performance meetings.
Analyse patterns of incidents, prepare initial analysis, identify risks, and report findings on various forums.
Job description
Job responsibilities
To manage Compliance assurance and deputise for the compliance manager as required.
Identify training needs and draw up programmes to meet those needs.
Build strong, collaborative relationships with colleagues across the wider Whittington Health understanding the compliant status of all our community sites.
Communicate frequently with a wide range of colleagues and other agencies including delivering complex messages through presentations, reports, chairing meetings etc.
Be an effective member of the Trusts Estates and Facilities team, demonstrating a commitment to the Trusts strategic objectives and vision.
Review development proposals for new premises advising on compliance issues.
To monitor and report on the effectiveness of the estates team compliance to HTMs, HBNs, H&S Act, following the compliance audit schedule.
To have a good understanding of and able to report on the requirements of COSHH, Asbestos regulations, control of Legionella within healthcare Premises, Medical gases, RIDDOR, LOLER, CDM regulations, the Electricity at Work Act and all relevant Health and Safety Regulations.
Provide estates advice on future service and major capital developments.
Responsible for compiling and maintaining reports to highlight our compliance position and adherence to HBNs for the executive leadership.
Prepare monthly multi-stranded monitoring reports for presentation within our performance meetings.
Analyse patterns of incidents, prepare initial analysis, identify risks, and report findings on various forums.
Person Specification
Education / Qualifications
Essential
- Degree in an engineering discipline (electrical, mechanical, building services etc) Or Professional knowledge plus additional specialist, management knowledge acquired through training and experience to Degree level equivalent.
Desirable
- Professional Qualification/ Membership of an appropriate professional organisation
Skills & Abilities
Essential
- Ability to produce accurate, high quality management performance reports and complex documents, requiring attention to detail at all times.
- Excellent organisational skills and ability to prioritise own and team workloads to meet changing demands.
- Ability to work flexibly, under pressure and to tight timescales.
- Ability to communicate highly complex or highly sensitive information to deliver appropriate performance levels from staff / contractors.
- Excellent communication, presentation and interpersonal skills, including leading on public discussions often requiring delivery of sensitive information with tact and diplomacy.
- Ability to analyse performance of Hard FM (estates) services in relation to performance targets (KPI's) and strategic objectives.
- Can provide professional advice in areas where expert opinion differs.
- Ability to use IT systems including Microsoft Word, Excel, Access and Project at an advanced level.
Desirable
- Ability to use and edit computerised technical drawings (Computer Aided Design - CAD)
Knowledge & Experience
Essential
- A full understanding of current legislation relating to Health Estate regulations.
- Experience of conducting complex audits using research methodology such as Estates condition surveys, legionella and asbestos surveys
- Estates Services experience in the NHS
- Knowledge and understanding of NHS Policy and technical guidance, ability to interpret this to implement across the Trust
Desirable
- Knowledge and experience of using CAFM systems, updating asset lists and running reports.
Personal Qualities
Essential
- Team worker
- Work under pressure
- Motivated
- Values and respects others, treats everyone as an individual, is non-judgemental.
- Helps and co-operates with colleagues.
- Pro-active and takes responsibility.
- Willing to learn, open to change.
Person Specification
Education / Qualifications
Essential
- Degree in an engineering discipline (electrical, mechanical, building services etc) Or Professional knowledge plus additional specialist, management knowledge acquired through training and experience to Degree level equivalent.
Desirable
- Professional Qualification/ Membership of an appropriate professional organisation
Skills & Abilities
Essential
- Ability to produce accurate, high quality management performance reports and complex documents, requiring attention to detail at all times.
- Excellent organisational skills and ability to prioritise own and team workloads to meet changing demands.
- Ability to work flexibly, under pressure and to tight timescales.
- Ability to communicate highly complex or highly sensitive information to deliver appropriate performance levels from staff / contractors.
- Excellent communication, presentation and interpersonal skills, including leading on public discussions often requiring delivery of sensitive information with tact and diplomacy.
- Ability to analyse performance of Hard FM (estates) services in relation to performance targets (KPI's) and strategic objectives.
- Can provide professional advice in areas where expert opinion differs.
- Ability to use IT systems including Microsoft Word, Excel, Access and Project at an advanced level.
Desirable
- Ability to use and edit computerised technical drawings (Computer Aided Design - CAD)
Knowledge & Experience
Essential
- A full understanding of current legislation relating to Health Estate regulations.
- Experience of conducting complex audits using research methodology such as Estates condition surveys, legionella and asbestos surveys
- Estates Services experience in the NHS
- Knowledge and understanding of NHS Policy and technical guidance, ability to interpret this to implement across the Trust
Desirable
- Knowledge and experience of using CAFM systems, updating asset lists and running reports.
Personal Qualities
Essential
- Team worker
- Work under pressure
- Motivated
- Values and respects others, treats everyone as an individual, is non-judgemental.
- Helps and co-operates with colleagues.
- Pro-active and takes responsibility.
- Willing to learn, open to change.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
