Job summary
The post holder is responsible for the lease and license management, negotiations with tenants, Landlords & Solicitors, assisting with the management of the Trust portfolio with reference to existing leases, licenses, and proposed acquisitions.
The post holder will be expected to act independently, guided by principles and broad estates policy.
Post holder will be expected to support property reviews to identify inefficient and uneconomic property usage to deliver the Trust Estates Strategy.
The post holder will have budget responsibility for rent and service charge elements of the Trust property portfolio.
You will be based at the Whittington hospital but will have to travel to community properties to fulfil your duties
Main duties of the job
Leading & delivering of the Real Estate Services across a diverse range of the Trust's property portfolio
Ensuring efficient acquisition & disposal of real estate (including occupation agreements) for efficient delivery of Trust's services
Review & amend leased out and leased in property to ensure the portfolio is fit for purpose and delivers the Trusts required outcomes
Identify, evaluate & recommend capital improvement and replacement projects in the Trust's operational portfolio
Coordinate with project managers, accountants, architects, service operators, stakeholders & property lawyers to produce and deliver an efficient Strategic Asset Management Plan
Determine & execute re-purposing plans for Trust's portfolio of properties
Review of schedules in the annual audit process for the Trust's properties
Review/analyse rental income/expenditure, service charges and identify areas of anomaly
Lead & perform due diligence on proposed new acquisitions and disposals to ensure that the property portfolio compliments service delivery
Setting & collecting rent and other fees from tenants
Carrying out property valuations
Enforcing occupancy rules
To act within Royal Institution of Chartered Surveyors (RICS) code of conduct
To assist in daily management & planning of Trust's property portfolio. Conducting & assisting in the negotiation/documentation of terms & conditions for freehold & leasehold acquisitions & disposals, management agreements, licences, easements, etc
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trustbelieves that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description
Job responsibilities
Leading and delivering of the Real Estate Services across a diverse range of the Trusts property portfolio.
Implementing working real estate strategies to meet the needs of the service and stakeholders.
Ensuring the efficient acquisition and disposal of real estate (including occupation agreements) for the efficient delivery of the Trusts services.
Review and amend all leased out and leased in property to ensure the portfolio is fit for purpose and delivers the Trusts required outcomes.
Identify, evaluate and recommend capital improvement and replacement projects in the Trusts operational portfolio.
Collaborate with service and finance teams to drive efficiency through the property portfolio including the identification of savings.
Coordinate with property managers, project managers, accountants, architects, service operators, stakeholders and property lawyers to produce and deliver an efficient Strategic Asset Management Plan.
Review and refine reporting procedures, database and other information systems to collect data, track projects, enhance communication and promote knowledge.
Determine and execute re-purposing plans for the Trusts portfolio of properties.
Review of schedules in the annual audit process for the Trusts properties.
Review and analyse rental income/expenditure, service charges and identify areas of anomaly.
Review annual operating budgets with relevant colleagues.
Represent the Property function with all stakeholders, partners, property managers, vendors, lessors and community members, with an above average level of understanding, and supporting the Trusts mission, vision and values.
Perform site inspections and oversee physical risk management.
Lead and perform due diligence on proposed new acquisitions and disposals to ensure that the property portfolio compliments service delivery.
Complete other tasks as assigned related to real estate asset management, policy development, budgets, planning, maintenance of records and systems and administration.
Setting and collecting rent and other fees from tenants.
Carrying out property valuations.
Managing the propertys finances, by keeping accurate records.
Recruitment and supervising any staff employed in the property team.
Maintaining the property and ensuring regular building upkeep, addressing tenant complaints, completing repairs, and contracting landscaping.
Enforcing occupancy rules.
Preparing regular property-status reports for relevant stakeholders.
Coordinating maintenance schedules with the Estates Team.
Lease and license management.
Financial Management
Line management
Reporting and governance
To act within Royal Institution of Chartered Surveyors (RICS) code of conduct.
Support projects and work programmes, as requested.
Ensure implementation of all appropriate Trust policies and procedures. Proactively contribute to further development of policies and procedures to improve service provision across the Directorate.
To assist in the day to day management and planning of the Trusts property portfolio; conducting and assisting in the negotiation/documentation of terms and conditions for freehold and leasehold acquisitions and disposals, management agreements, licences, easements, etc
To provide information and answer queries from Trust staff and from the public regarding the ownership of land and property and the Trusts responsibilities.
To represent the Trust in agreed meetings on behalf of the Deputy Director of Estates and Facilities.
To be able to work autonomously guided by the Trust Estates Strategy, Trust's policies and
procedures and Landlord and tenant issues.
Dealing with bad publicity because of contentious estate decisions e.g. moving staff and selling Trust premises.
You will be based at the Whittington hospital but will have to travel to community properties to fulfil your duties.
Job description
Job responsibilities
Leading and delivering of the Real Estate Services across a diverse range of the Trusts property portfolio.
Implementing working real estate strategies to meet the needs of the service and stakeholders.
Ensuring the efficient acquisition and disposal of real estate (including occupation agreements) for the efficient delivery of the Trusts services.
Review and amend all leased out and leased in property to ensure the portfolio is fit for purpose and delivers the Trusts required outcomes.
Identify, evaluate and recommend capital improvement and replacement projects in the Trusts operational portfolio.
Collaborate with service and finance teams to drive efficiency through the property portfolio including the identification of savings.
Coordinate with property managers, project managers, accountants, architects, service operators, stakeholders and property lawyers to produce and deliver an efficient Strategic Asset Management Plan.
Review and refine reporting procedures, database and other information systems to collect data, track projects, enhance communication and promote knowledge.
Determine and execute re-purposing plans for the Trusts portfolio of properties.
Review of schedules in the annual audit process for the Trusts properties.
Review and analyse rental income/expenditure, service charges and identify areas of anomaly.
Review annual operating budgets with relevant colleagues.
Represent the Property function with all stakeholders, partners, property managers, vendors, lessors and community members, with an above average level of understanding, and supporting the Trusts mission, vision and values.
Perform site inspections and oversee physical risk management.
Lead and perform due diligence on proposed new acquisitions and disposals to ensure that the property portfolio compliments service delivery.
Complete other tasks as assigned related to real estate asset management, policy development, budgets, planning, maintenance of records and systems and administration.
Setting and collecting rent and other fees from tenants.
Carrying out property valuations.
Managing the propertys finances, by keeping accurate records.
Recruitment and supervising any staff employed in the property team.
Maintaining the property and ensuring regular building upkeep, addressing tenant complaints, completing repairs, and contracting landscaping.
Enforcing occupancy rules.
Preparing regular property-status reports for relevant stakeholders.
Coordinating maintenance schedules with the Estates Team.
Lease and license management.
Financial Management
Line management
Reporting and governance
To act within Royal Institution of Chartered Surveyors (RICS) code of conduct.
Support projects and work programmes, as requested.
Ensure implementation of all appropriate Trust policies and procedures. Proactively contribute to further development of policies and procedures to improve service provision across the Directorate.
To assist in the day to day management and planning of the Trusts property portfolio; conducting and assisting in the negotiation/documentation of terms and conditions for freehold and leasehold acquisitions and disposals, management agreements, licences, easements, etc
To provide information and answer queries from Trust staff and from the public regarding the ownership of land and property and the Trusts responsibilities.
To represent the Trust in agreed meetings on behalf of the Deputy Director of Estates and Facilities.
To be able to work autonomously guided by the Trust Estates Strategy, Trust's policies and
procedures and Landlord and tenant issues.
Dealing with bad publicity because of contentious estate decisions e.g. moving staff and selling Trust premises.
You will be based at the Whittington hospital but will have to travel to community properties to fulfil your duties.
Person Specification
Education/Qualifications
Essential
- Honours degree in real estate or similar
- Chartered surveyor with at least 2 years post qualification experience (MRICS/FRICS/AssocRICS)
- 3 years' property and real estate experience in a public sector or corporate setting
- RICS Registered Valuer
Skills & Abilities
Essential
- Negotiation skills
- communication skills
- Financial skills
- Service charge management skills
- Use Microsoft office to produce databases, reports
Desirable
- ability to write reports and papers
- ability to think corporately about issues
- ability to deliver on agreed objectives to deadlines
- ability to be able as role involves travelling to premises
Knowledge & Experience
Essential
- Commercial property management
- Experience of working with planned programme maintenance schedules
Desirable
- An understanding of the NHS estates environment
- Knowledge and understanding of relevant NHS policies and policy developments
- Working knowledge of the Landlord & Tenant Act 1954
- Experience in lease interpretation, re-gearing, deeds of rectification/variation
- To be sensitive to staff being relocated because of selling Trust premises.
- Thorough knowledge of the property and real estate market
- Thorough knowledge of property legislation, regulation and best practice, in particular in a public sector setting
personal qualities
Essential
- Commitment to working jointly with users, practitioners, and other agencies to develop high quality services.
- Ability to work as part of a team
- Establish good/genuine rapport with colleagues and stakeholders
- Working under pressure and to deadlines.
- Excellent organisational and collaboration skills
Person Specification
Education/Qualifications
Essential
- Honours degree in real estate or similar
- Chartered surveyor with at least 2 years post qualification experience (MRICS/FRICS/AssocRICS)
- 3 years' property and real estate experience in a public sector or corporate setting
- RICS Registered Valuer
Skills & Abilities
Essential
- Negotiation skills
- communication skills
- Financial skills
- Service charge management skills
- Use Microsoft office to produce databases, reports
Desirable
- ability to write reports and papers
- ability to think corporately about issues
- ability to deliver on agreed objectives to deadlines
- ability to be able as role involves travelling to premises
Knowledge & Experience
Essential
- Commercial property management
- Experience of working with planned programme maintenance schedules
Desirable
- An understanding of the NHS estates environment
- Knowledge and understanding of relevant NHS policies and policy developments
- Working knowledge of the Landlord & Tenant Act 1954
- Experience in lease interpretation, re-gearing, deeds of rectification/variation
- To be sensitive to staff being relocated because of selling Trust premises.
- Thorough knowledge of the property and real estate market
- Thorough knowledge of property legislation, regulation and best practice, in particular in a public sector setting
personal qualities
Essential
- Commitment to working jointly with users, practitioners, and other agencies to develop high quality services.
- Ability to work as part of a team
- Establish good/genuine rapport with colleagues and stakeholders
- Working under pressure and to deadlines.
- Excellent organisational and collaboration skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
