Job summary
Charity Accountant
Contract - Permanent 37.5 hours per week
Band 7
Whittington Health is seeking a Charity Accountant to join our team.
This role is a full time position (of 37.5 hours per week) and will work across three core elements of the Whittington Health NHS Trust; namely the Trust's Charity, Whittington Health Charity, Whittington Pharmacy CIC and the Trust itself.
The primary focus of the role is to support the Trust's Charity (80% of working hours). The postholder will also provide finance and accounting support to the Trust and the Pharmacy CIC.
Main duties of the job
- Produce the Annual Financial Statements of the Charity in accordance with the SORP and all other financial reporting standards, together with backing documents required for internal and external scrutiny
- Lead and manage the annual Audit of the Charity
- Lead on the preparation of the financial components of the Charity's Annual Report
- Lead and act as the primary Finance contact for day to day queries for the Trust's Charity Team; ensuring that incoming and outgoing funds are properly accounted for and in accordance with agreed objectives and governance controls.
- Prepare monthly Charity financial statements and Fund Holder statements for peer review and subsequent distribution to fund-holders
- Prepare papers for the Charitable Funds Committee, reporting on Financial Performance to date, Investment Fund performance and funding bids made
- Ensure that the General Ledger is maintained up to date and all transactions are accurately recorded in the ledger (eg journal postings are free from error, bank reconciliations are prepared and reviewed monthly)
- Completion of month end reporting, and ensuring all control accounts are reconciled on a monthly basis for the Charity ledger.
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description
Job responsibilities
MAIN DUTIES
Charitable Funds Accounting responsibilities and duties
- Produce the Annual Financial Statements of the Charity in accordance with the SORP and all other financial reporting standards, together with backing documents required for internal and external scrutiny
- Lead and manage the annual Audit of the Charity
- Lead on the preparation of the financial components of the Charitys Annual Report
- Lead and act as the primary Finance contact for day to day queries for the Trusts Charity Team; ensuring that incoming and outgoing funds are properly accounted for and in accordance with agreed objectives and governance controls.
- Prepare monthly Charity financial statements and Fund Holder statements for peer review and subsequent distribution to fund-holders
- Prepare papers for the Charitable Funds Committee, reporting on Financial Performance to date, Investment Fund performance and funding bids made
- Ensure that the General Ledger is maintained up to date and all transactions are accurately recorded in the ledger (eg journal postings are free from error, bank reconciliations are prepared and reviewed monthly)
- Completion of month end reporting, and ensuring all control accounts are reconciled on a monthly basis for the Charity ledger.
- Lead on the Charitable Fund banking arrangements, always ensuring there is sufficient cash available to meet working capital requirements.
- Be the primary contact for the Charitys Investment Portfolio and carry out all tasks, ledger and otherwise, relating to this.
- Deal with all aspects of Charitable Funding Bid Administration
- Ensuring that the Inter-Company Accounts between the Trust and its subsidiaries are prepared, reconciled and reviewed monthly.
- Liaise with Solicitors as required to deal with and new (or existing) legacies as required.
- Submit the monthly Gift Aid Return for the Charity
Trust responsibilities and duties
- Assist the Capital & Subsidiaries Accountant with providing finance support to Whittington Pharmacy CIC and the Trust
- Posting of monthly journals
- Preparation of Quarterly CIC VAT return
- Ensuring Bank reconciliations are prepared in a timely.
- Ensuring Control account reconciliations are prepared in a timely manner and differences investigated and resolved
- Working with the Capital Accountant, provide support for the preparation and reconciliation of the Trusts VAT & CIS arrangements, ensuring that
- Appropriate records are maintained
- Returns are submitted in a timely manner
- Liaising and dealing with queries from external parties to maximise the Trusts
Any other duties as may reasonably be required
This is not an exhaustive list of the duties for this role and is published as an indication of the main duties involved. It is relevant to say that the business environment and services provided are constantly evolving and these changes may mean that duties may change in line with new business practices. There may be occasions when the post holder is requested to perform other work that is appropriate the grade and banding of this role.
Job description
Job responsibilities
MAIN DUTIES
Charitable Funds Accounting responsibilities and duties
- Produce the Annual Financial Statements of the Charity in accordance with the SORP and all other financial reporting standards, together with backing documents required for internal and external scrutiny
- Lead and manage the annual Audit of the Charity
- Lead on the preparation of the financial components of the Charitys Annual Report
- Lead and act as the primary Finance contact for day to day queries for the Trusts Charity Team; ensuring that incoming and outgoing funds are properly accounted for and in accordance with agreed objectives and governance controls.
- Prepare monthly Charity financial statements and Fund Holder statements for peer review and subsequent distribution to fund-holders
- Prepare papers for the Charitable Funds Committee, reporting on Financial Performance to date, Investment Fund performance and funding bids made
- Ensure that the General Ledger is maintained up to date and all transactions are accurately recorded in the ledger (eg journal postings are free from error, bank reconciliations are prepared and reviewed monthly)
- Completion of month end reporting, and ensuring all control accounts are reconciled on a monthly basis for the Charity ledger.
- Lead on the Charitable Fund banking arrangements, always ensuring there is sufficient cash available to meet working capital requirements.
- Be the primary contact for the Charitys Investment Portfolio and carry out all tasks, ledger and otherwise, relating to this.
- Deal with all aspects of Charitable Funding Bid Administration
- Ensuring that the Inter-Company Accounts between the Trust and its subsidiaries are prepared, reconciled and reviewed monthly.
- Liaise with Solicitors as required to deal with and new (or existing) legacies as required.
- Submit the monthly Gift Aid Return for the Charity
Trust responsibilities and duties
- Assist the Capital & Subsidiaries Accountant with providing finance support to Whittington Pharmacy CIC and the Trust
- Posting of monthly journals
- Preparation of Quarterly CIC VAT return
- Ensuring Bank reconciliations are prepared in a timely.
- Ensuring Control account reconciliations are prepared in a timely manner and differences investigated and resolved
- Working with the Capital Accountant, provide support for the preparation and reconciliation of the Trusts VAT & CIS arrangements, ensuring that
- Appropriate records are maintained
- Returns are submitted in a timely manner
- Liaising and dealing with queries from external parties to maximise the Trusts
Any other duties as may reasonably be required
This is not an exhaustive list of the duties for this role and is published as an indication of the main duties involved. It is relevant to say that the business environment and services provided are constantly evolving and these changes may mean that duties may change in line with new business practices. There may be occasions when the post holder is requested to perform other work that is appropriate the grade and banding of this role.
Person Specification
Education / Qualifications
Essential
- CCAB or Equivalent qualification or experience
- Educated to Degree level in relevant subjects or qualified by equivalent experience
Desirable
Knowledge and Experience
Essential
- Experience producing Trustee Annual Report & Accounts
- 3 years or more experience dealing with charitable funds
- Experience of minute taking and preparing
Desirable
- Experience of managing staff
- Experience of dealing with Funds Held in Trust
- Experience of using eFinancials
Essential
Essential
- Experience of Financial Accounting
Skills & Abilities
Essential
- Advanced knowledge of all aspects of large, computerised general ledger systems.
- Comprehensive knowledge and experience of double entry-book-keeping
- Experience of managing and preparing working papers for Audit
PERSONAL QUALITIES
Essential
- Ability to communicate with members of staff, members of the public and/or their representative(s), explaining complex charity and/or Funds Held in Trust terminology and principles in a clear and concise way.
- Ability to present information confidently to members of staff, members of the public and their representative(s) and members of the Corporate Trustee
- Ability to plan own and others workload to ensure all priorities are completed ahead of deadline.
Person Specification
Education / Qualifications
Essential
- CCAB or Equivalent qualification or experience
- Educated to Degree level in relevant subjects or qualified by equivalent experience
Desirable
Knowledge and Experience
Essential
- Experience producing Trustee Annual Report & Accounts
- 3 years or more experience dealing with charitable funds
- Experience of minute taking and preparing
Desirable
- Experience of managing staff
- Experience of dealing with Funds Held in Trust
- Experience of using eFinancials
Essential
Essential
- Experience of Financial Accounting
Skills & Abilities
Essential
- Advanced knowledge of all aspects of large, computerised general ledger systems.
- Comprehensive knowledge and experience of double entry-book-keeping
- Experience of managing and preparing working papers for Audit
PERSONAL QUALITIES
Essential
- Ability to communicate with members of staff, members of the public and/or their representative(s), explaining complex charity and/or Funds Held in Trust terminology and principles in a clear and concise way.
- Ability to present information confidently to members of staff, members of the public and their representative(s) and members of the Corporate Trustee
- Ability to plan own and others workload to ensure all priorities are completed ahead of deadline.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
