Nursing Recruitment Project Officer/Ambassador

Whittington Hospital NHS Trust

This job is now closed

Job summary

Come and join our team to support our national and international nurses when they come to work at Whittington Health. It's an exciting, rewarding and varied role, and would be ideal for someone who loves working with people.

As Nursing Recruitment Project Officer/Ambassador you will be working closely with our small nurse recruitment team and our Preceptorship Lead as an integral member of the team. You will also be working with internal and external stakeholders.

As a team we work hard but we also like to have fun. We are a friendly, supportive bunch and open to suggestions for different ways of working. This role would suit someone who likes the challenge of working in a busy team with tight deadlines, is driven to make improvements, is comfortable in providing support to multiple people at once, will support our nurses in their first few weeks with the Trust, will support our team in planning activities and is happy to take the lead role in maintaining and creating efficient administrative processes.

Main duties of the job

Summary of required skills and experience (please refer to the attached job description for more detail)

Diary and team inbox management and meeting arrangements
Able to work with many different types of staff/stakeholders
Intermediate knowledge of Word, Excel, Outlook, PowerPoint
Good communication skills
Problem solving
Proactive, organised, attention to detail, consistent, assertive, self-starter, initiative, can-do attitude, perseverance, ability to work with minimal supervision during certain periods
Able to multitask and prioritise, adaptable to change.
Able to support the coordination of workshops, study days and events.

This role will be based at the office at Whittington Health hospital with regular off-site work when assisting international nurses to settle in on arrival.

About us

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trustbelieves that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Date posted

26 October 2022

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,837 to £31,539 a year - per annum inclusive of HCAS

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

220-WHT-518

Job locations

Whittington Hospital

Magdala Avenue

London

N19 5NF

Job description

Job responsibilities

Job Description

Job Title: Nursing Recruitment Project Officer/Ambassador

Grade: Band 4

Hours: 37.5

Annual Leave: 27 days per annum increasing to 29 days after 5 years NHS service and 33 days after 10 years NHS service

Department: Human Resources

Reports to: Clinical Lead for Nurse Recruitment

Duration: 12 months fixed term

Base: This role will be a hybrid role to support the team working with international nurses. This role will also support the Preceptorship Lead and therefore, the role will be mostly office based at Whittington Health, some off-site working and with some flexibility for remote working from home.

Job Summary

The post holder will assist the Nurse Recruitment Team (NRT) in the practical and pastoral support of international health care professional recruits. This will include support for international nurses, Midwives and Allied Healthcare Professional (AHPs). Particularly during their first few weeks in the country.

The post holder will work under the supervision of the Clinical Lead for Nurse Recruitment and Preceptorship Lead and will demonstrate a proactive approach to multi-disciplinary working.

This post holder will be required to undertake a range of tasks that require the exercise of initiative within defined limits.

The post holder will undertake administrative tasks to support the Preceptorship Lead who manages and develops the Whittington Health Trust strategy of implementing preceptorship and early career development for newly registered practitioners across the organisation.

Central to the success of this role is a positive attitude, the ability to communicate effectively and utilising skills to develop new initiatives within defined limits.

The post holder will provide support to all team members when required.

Communications/Relationships

All levels of nursing staff from Lead Nurse through nursing management structure
HR and recruitment team
Preceptorship Lead
Clinical Education Team
All registered professionals who access preceptorship including Allied Health Professionals (AHP) and Midwives
OSCE team

Job purpose

To support the NRT to ensure efficient and effective management and operation of all nursing recruitment, specifically processes to recruit, induct and support international nurses.

Act as an ambassador for our international nurses, by ensuring that they are supported, involved and safe.

To support the Preceptorship Lead to ensure the development and implementation of strategic early career year frameworks are robust and fit for purpose for all new registrants to the organisation. This includes supporting the Preceptorship programme and beyond preceptorship development programme.

To support the Preceptorship Lead in other initiatives relevant to role responsibilities.

INTERNATIONAL HEALTH CARE PROFESSIONALS RECRUITMENT

Main responsibilities

Work with the Nurse Recruitment Team (NRT) to ensure that you help to provide pastoral care on arrival and assisting them in settling into the country and making sure alongside the team that they have adequate food. You will support the team with the main receptibilities including;

Assisting the team in the planning and preparation for each cohort of international nurses, including accommodation and induction programme.
Assisting NRT members in the practical and pastoral support of international nurses on arrival.
Supporting the induction and orientation of international nurses during their first two weeks from arrival and beyond (where appropriate).
Participating in, and contributing to, all WhatsApp groups relating to each international cohort and also related team WhatsApp groups.
Provide support to the team with ongoing recruitment events helping to book and plan.
Book travel for nurses through an external provider, liaising with the Clinical Education team.
Work with the team to develop new systems and processes to support the objectives of the team.

PRECEPTORSHIP

Assisting the team in the planning and preparation for each cohort of international nurses, including accommodation and induction programme.
Provide a comprehensive administrative service to the Preceptorship Lead, including supporting the coordination of workshops, study days and taking minutes.
To be responsible for the care and organising of maintenance of non-clinical equipment (photocopier, printer, etc).
Be the first point of contact for the Preceptorship Lead, dealing with telephone enquiries and take action within the scope of the role.
Support the Preceptorship Lead by providing comprehensive administrative support to ensure the smooth running of the day-to-day function of the preceptorship programme, including any additional tasks deemed appropriate within the team function.
Take responsibility for day-to-day planning and prioritising of own workload, including facilitate virtual meetings on Microsoft Teams via Outlook 360.
Manage and organise responses to the preceptorship mailbox on behalf of the preceptorship team and ensure that all are completed in a timely manner, as well some diary management for the Preceptorship Lead.
Assist in the management and administration of all preceptorship courses/events, booking speakers, programmes, room bookings, registration, signage, preparation of handouts/educational packs, certificates and carrying out regular evaluations/surveys.
Create, maintain and regularly update the preceptorship database through the use of Excel spreadsheets, when booking newly qualified nurses, nursing associates and AHPs onto the preceptorship programme.
Liaise with multiple stakeholders including ward managers and community team leads.

OTHER DUTIES

Liaise with external bodies (such banks and accommodation providers).

Ensure adherence to confidentiality of personal data in accordance with the Data Protection Act.

Maintain own development by keeping abreast of any new trends and developments and incorporate them as necessary.

Any other duties commensurate with the band to ensure the smooth running of the recruitment and wider HR directorate.

ESSENTIAL CRITERIA

Administration and organisational experience
Excellent written and verbal communication skills
Demonstration of strong working knowledge of Microsoft Office
Experience of working effectively with stakeholders and partners
Effective team working
Experience of managing multiple priorities and meeting deadlines in a fast-paced environment

Job description

Job responsibilities

Job Description

Job Title: Nursing Recruitment Project Officer/Ambassador

Grade: Band 4

Hours: 37.5

Annual Leave: 27 days per annum increasing to 29 days after 5 years NHS service and 33 days after 10 years NHS service

Department: Human Resources

Reports to: Clinical Lead for Nurse Recruitment

Duration: 12 months fixed term

Job Summary

The post holder will work under the supervision of the Clinical Lead for Nurse Recruitment and Preceptorship Lead and will demonstrate a proactive approach to multi-disciplinary working.

This post holder will be required to undertake a range of tasks that require the exercise of initiative within defined limits.

Central to the success of this role is a positive attitude, the ability to communicate effectively and utilising skills to develop new initiatives within defined limits.

The post holder will provide support to all team members when required.

Communications/Relationships

All levels of nursing staff from Lead Nurse through nursing management structure
HR and recruitment team
Preceptorship Lead
Clinical Education Team
All registered professionals who access preceptorship including Allied Health Professionals (AHP) and Midwives
OSCE team

Job purpose

To support the NRT to ensure efficient and effective management and operation of all nursing recruitment, specifically processes to recruit, induct and support international nurses.

Act as an ambassador for our international nurses, by ensuring that they are supported, involved and safe.

To support the Preceptorship Lead in other initiatives relevant to role responsibilities.

INTERNATIONAL HEALTH CARE PROFESSIONALS RECRUITMENT

Main responsibilities

Assisting the team in the planning and preparation for each cohort of international nurses, including accommodation and induction programme.
Assisting NRT members in the practical and pastoral support of international nurses on arrival.
Supporting the induction and orientation of international nurses during their first two weeks from arrival and beyond (where appropriate).
Participating in, and contributing to, all WhatsApp groups relating to each international cohort and also related team WhatsApp groups.
Provide support to the team with ongoing recruitment events helping to book and plan.
Book travel for nurses through an external provider, liaising with the Clinical Education team.
Work with the team to develop new systems and processes to support the objectives of the team.

PRECEPTORSHIP

Assisting the team in the planning and preparation for each cohort of international nurses, including accommodation and induction programme.
Provide a comprehensive administrative service to the Preceptorship Lead, including supporting the coordination of workshops, study days and taking minutes.
To be responsible for the care and organising of maintenance of non-clinical equipment (photocopier, printer, etc).
Be the first point of contact for the Preceptorship Lead, dealing with telephone enquiries and take action within the scope of the role.
Support the Preceptorship Lead by providing comprehensive administrative support to ensure the smooth running of the day-to-day function of the preceptorship programme, including any additional tasks deemed appropriate within the team function.
Take responsibility for day-to-day planning and prioritising of own workload, including facilitate virtual meetings on Microsoft Teams via Outlook 360.
Manage and organise responses to the preceptorship mailbox on behalf of the preceptorship team and ensure that all are completed in a timely manner, as well some diary management for the Preceptorship Lead.
Assist in the management and administration of all preceptorship courses/events, booking speakers, programmes, room bookings, registration, signage, preparation of handouts/educational packs, certificates and carrying out regular evaluations/surveys.
Create, maintain and regularly update the preceptorship database through the use of Excel spreadsheets, when booking newly qualified nurses, nursing associates and AHPs onto the preceptorship programme.
Liaise with multiple stakeholders including ward managers and community team leads.

OTHER DUTIES

Liaise with external bodies (such banks and accommodation providers).

Ensure adherence to confidentiality of personal data in accordance with the Data Protection Act.

Maintain own development by keeping abreast of any new trends and developments and incorporate them as necessary.

Any other duties commensurate with the band to ensure the smooth running of the recruitment and wider HR directorate.

ESSENTIAL CRITERIA

Administration and organisational experience
Excellent written and verbal communication skills
Demonstration of strong working knowledge of Microsoft Office
Experience of working effectively with stakeholders and partners
Effective team working
Experience of managing multiple priorities and meeting deadlines in a fast-paced environment

Person Specification

Qualifications

Essential

oEvidence of relevant educational qualifications

Desirable

oProject management skills (desirable)

Experience

Essential

oAbility to in a team
oAble to prioritise work and meet deadlines
oAbility to embrace change

Desirable

oExperience in working effectively with a wide range of stakeholders

Skills

Essential

oGood interpersonal and communication skills
oAbility to work with others in a team environment
oAbility to use spreadsheets and databases

Desirable

oDemonstrable ability to write clear and concise reports
oDemonstrable ability to analyse and interpret data as experience allows
oAbility to communicate confidently with all levels of employees including senior managers
oAble to influence decisions.
oEmpathic approach, grasps things quickly and can see ways to help.

Person Specification

Qualifications

Essential

oEvidence of relevant educational qualifications

Desirable

oProject management skills (desirable)

Experience

Essential

oAbility to in a team
oAble to prioritise work and meet deadlines
oAbility to embrace change

Desirable

oExperience in working effectively with a wide range of stakeholders

Skills

Essential

oGood interpersonal and communication skills
oAbility to work with others in a team environment
oAbility to use spreadsheets and databases

Desirable

oDemonstrable ability to write clear and concise reports
oDemonstrable ability to analyse and interpret data as experience allows
oAbility to communicate confidently with all levels of employees including senior managers
oAble to influence decisions.
oEmpathic approach, grasps things quickly and can see ways to help.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.