Job summary
Working within the Acute Medicine, the post holder will provide comprehensive administrative support for the production and running of medical rotas within the Emergency Medicine Group.
Please be advised that sponsorship is not eligible for this post.
Secondment will be considered for internal candidates - If you are successful after interview, you must obtain approval from your current line manager to accept the offer.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Successful applicants will be required to provide an immunisation and vaccination report, from either their current UK occupational health provider or their UK GP.
Main duties of the job
- To support the production and maintenance of resident doctor on call rotas for acute medicine ensuring that they are compliant with New 2016 Junior Doctor Contract and that they are equitable for all staff
- To support the design, production and monitoring of new medical rota templates, when required, ensuring compliance with New 2016 Junior Doctor Contract EWTD
- Produce and maintain live working rotas the acute medicine on MS Teams, updating with live swaps and names of booked doctors covering vacancies.
- Work with resourcing to produce work schedules for new starter trainee doctors and produce bespoke LTFT work schedules.
- Distribute rota's to all new starters in the acute medicine, for training doctors ensuring that the New 2016 Junior Doctor Contract standards are met.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
- To support the production and maintenance of junior doctor on call rotas for the acute medicine throughout the Trust ensuring that they are compliant with New 2016 Junior Doctor Contract, EWTD and New Deal regulations and that they are equitable for all staff.
- To support the design, production and monitoring of new medical rota templates, when required, ensuring compliance with New 2016 Junior Doctor Contract EWTD, New Deal regulations and bandings and enhancements.
- Produce and maintain live working rotas the acute medicine on MS Teams, updating with live swaps and names of booked doctors covering vacancies.
- Work with medical workforce team to produce work schedules for new starter trainee doctors and produce bespoke LTFT work schedules.
- Distribute rotas to all new starters in the acute medicine , for training doctors ensuring that the New 2016 Junior Doctor Contract standards are met.
- To support the production and maintenance of Consultant on call rotas for the acute medicine throughout the Trust.
- To support the amendment of on call rotas in a timely fashion to reflect leave, swaps, sickness absence or any other reasons requiring amendment of on call rota.
- To support the identification of any gaps in on call rotas reporting of such gaps to Temporary Staffing Services in a timely manner to maximise the chances of obtaining appropriate cover.
- To support the management of any enquiries relating to on call rotas ensuring that they are dealt with and responded to in a timely manner.
- To ensure that all leave and swaps are accurately recorded in a timely fashion and to ensure that all rotas are updated accordingly to ensure rotas remain accurate at all times.
- To ensure that all sickness absence of doctors in training is recorded promptly and accurately to ensure that rotas remain accurate at all times.
- To lead the monitoring of sickness absence of doctors in training and to ensure that all breaches of sickness absence targets are notified promptly to the Clinical Leads and the Service Managers for acute medicine.
- To lead the management of leave of doctors who fall under the line management of the acute medicine to ensure that all leave is accurately and promptly recorded.
- To support with the arranging and preparation for Resident Doctor or Junior Clinical Fellow interviews.
- To undertake any project work relating to rotas or rota management, as required
- To provide support with maintaining and updating the Tempre (Allocate) system for the acute medicine ensuring that it is regularly reviewed.
- Negotiate locum cover with locum bookers for sickness absence within the agreed Divisional protocol. Review CV's of potential locums before submitting for Consultant approval to ensure locum meets minimum requirements. Keep an up to date internal locum register.
- In liaison with the Training and Development Manager co-ordinate Directorate induction days for junior medical staff at the start of each rotation.
- Check all incoming claims and invoices for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to speciality.
- To undertake any other Administration duties across the acute medicine of a similar nature consistent with the responsibilities of the post in order to provide a quality service.
- To support the successful transition for Medic Online
For further details of the role please see the attached job description.
Job description
Job responsibilities
- To support the production and maintenance of junior doctor on call rotas for the acute medicine throughout the Trust ensuring that they are compliant with New 2016 Junior Doctor Contract, EWTD and New Deal regulations and that they are equitable for all staff.
- To support the design, production and monitoring of new medical rota templates, when required, ensuring compliance with New 2016 Junior Doctor Contract EWTD, New Deal regulations and bandings and enhancements.
- Produce and maintain live working rotas the acute medicine on MS Teams, updating with live swaps and names of booked doctors covering vacancies.
- Work with medical workforce team to produce work schedules for new starter trainee doctors and produce bespoke LTFT work schedules.
- Distribute rotas to all new starters in the acute medicine , for training doctors ensuring that the New 2016 Junior Doctor Contract standards are met.
- To support the production and maintenance of Consultant on call rotas for the acute medicine throughout the Trust.
- To support the amendment of on call rotas in a timely fashion to reflect leave, swaps, sickness absence or any other reasons requiring amendment of on call rota.
- To support the identification of any gaps in on call rotas reporting of such gaps to Temporary Staffing Services in a timely manner to maximise the chances of obtaining appropriate cover.
- To support the management of any enquiries relating to on call rotas ensuring that they are dealt with and responded to in a timely manner.
- To ensure that all leave and swaps are accurately recorded in a timely fashion and to ensure that all rotas are updated accordingly to ensure rotas remain accurate at all times.
- To ensure that all sickness absence of doctors in training is recorded promptly and accurately to ensure that rotas remain accurate at all times.
- To lead the monitoring of sickness absence of doctors in training and to ensure that all breaches of sickness absence targets are notified promptly to the Clinical Leads and the Service Managers for acute medicine.
- To lead the management of leave of doctors who fall under the line management of the acute medicine to ensure that all leave is accurately and promptly recorded.
- To support with the arranging and preparation for Resident Doctor or Junior Clinical Fellow interviews.
- To undertake any project work relating to rotas or rota management, as required
- To provide support with maintaining and updating the Tempre (Allocate) system for the acute medicine ensuring that it is regularly reviewed.
- Negotiate locum cover with locum bookers for sickness absence within the agreed Divisional protocol. Review CV's of potential locums before submitting for Consultant approval to ensure locum meets minimum requirements. Keep an up to date internal locum register.
- In liaison with the Training and Development Manager co-ordinate Directorate induction days for junior medical staff at the start of each rotation.
- Check all incoming claims and invoices for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to speciality.
- To undertake any other Administration duties across the acute medicine of a similar nature consistent with the responsibilities of the post in order to provide a quality service.
- To support the successful transition for Medic Online
For further details of the role please see the attached job description.
Person Specification
Qualifications
Essential
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Commitment to Trust Values and Behaviours
Essential
Person Specification
Qualifications
Essential
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Commitment to Trust Values and Behaviours
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Coventry and Warwickshire NHS Trust
Address
University hospital of Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
Employer's website
https://www.jobsatuhcw.co.uk (Opens in a new tab)
