Job summary
Join our dynamic payroll team in an exciting role as a Trainee Payroll Officer. We provide payroll services for University Hospital Coventry and Warwickshire, Rugby St Cross, and regional networks. You will receive comprehensive in-house training and the opportunity to achieve a Level 3 Payroll Qualification over two years. Upon completion, you will become a Payroll Officer, managing a section of payroll and ensuring accurate day-to-day processing, inputting, and calculations.
Our payroll system is the Electronic Staff Record (ESR), an Oracle-based NHS system. Experience with Oracle or ESR is a plus. You should have a strong interest in Payroll and HMRC statutory legislation and be proficient in IT, particularly Word, Excel, and Outlook.
We are looking for a highly organised and efficient individual with a strong desire to learn and progress. You must be able to meet strict deadlines, handle a high volume of payroll tasks, and prioritise your workload effectively. Excellent telephone skills and the ability to manage difficult calls are essential.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Main duties of the job
The post holder will be trained on all aspects of Payroll to assist in the preparation of accurate and timely pay for both a Weekly and Monthly Payroll. This includes Occupational and Statutory regulations and procedures. The successful applicant will also be trained to become fully conversant with the NHS Electronic Staff Record (ESR). This is a 2 year training programme with the view to become a Payroll Officer (Band 4) after completion of a Payroll knowledge test.
Please be advised there is a proposed interview date of 11th November.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
- To undertake full training in all aspects of Payroll procedures, and the NHS Electronic Payroll System (ESR)
- To gain extensive knowledge of all Payroll regulations, terms and conditions of employment and statutory legislation
- During the training period, undertake in-house training and enrol in external Payroll Level 3 course with the Institute of Payroll Professionals.
- To be responsible, under supervision, for the effectiveness of correct payments of all staff in accordance with delegated financial responsibilities.
- To gain knowledge of employment related Trust policies and Procedures to ensure compliance and provide support to staff and management.
- To increase computer skills for speed and accuracy and demonstrate knowledge and understanding of the all Payroll related databases.
- To gain extensive Payroll knowledge to enable the analysis and interpretation of calculations when assessing employees financial entitlements.
- Communicate at all levels, and at all times with the highest level of tact, sensitivity and diplomacy. Exercise well-mannered and positive interpersonal skills.
For further details please see the attached job description.
Job description
Job responsibilities
- To undertake full training in all aspects of Payroll procedures, and the NHS Electronic Payroll System (ESR)
- To gain extensive knowledge of all Payroll regulations, terms and conditions of employment and statutory legislation
- During the training period, undertake in-house training and enrol in external Payroll Level 3 course with the Institute of Payroll Professionals.
- To be responsible, under supervision, for the effectiveness of correct payments of all staff in accordance with delegated financial responsibilities.
- To gain knowledge of employment related Trust policies and Procedures to ensure compliance and provide support to staff and management.
- To increase computer skills for speed and accuracy and demonstrate knowledge and understanding of the all Payroll related databases.
- To gain extensive Payroll knowledge to enable the analysis and interpretation of calculations when assessing employees financial entitlements.
- Communicate at all levels, and at all times with the highest level of tact, sensitivity and diplomacy. Exercise well-mannered and positive interpersonal skills.
For further details please see the attached job description.
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
