Job summary
An exciting opportunity has arisen for a proactive, highly motivated individual with excellent project management skills to join the Programme Management Office (PMO) at University Hospitals Coventry & Warwickshire NHS Trust.
The role requires an individual who is an effective communicator, with the ability to communicate with both clinical and non-clinical staff at all levels within the organisation, in addition to external project stakeholders.
Excellent organisational skills and the ability to work to tight deadlines is essential. Experience using project management software, tools and methodologies used to define, develop, manage and monitor project plans is also an essential requirement.
Closing date: Please be advised that this vacancy will close once sufficient applications have been received. Please submit your application as soon as possible.
Main duties of the job
As part of the Programme Management Office (PMO) you will work in collaboration with the Trust's clinical and non-clinical groups and departments to support the delivery of strategic objectives.
The post holder will provide assistance with planning and managing small/medium scale projects and assist with the delivery of strategic programmes within the Programme Management Office (PMO).In addition, you will assist clinical and non-clinical staffto ensure that necessary tasks and targets outlined in project plans are achieved, including the delivery of benefits.
The post holder will assist with the management of project risks and issues and careful monitoring of action plans to ensure they are accurate and up to date at all times and that appropriate documentation and communication takes place throughout the project lifecycle to ensure effective delivery within set timescales.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
- Support the successful delivery of the small projects within an acute hospital environment, managing conflicting demands, whilst minimising any potential disruption or disturbance to patients, staff, or other visitors.
- Planning, co-ordination, and management (including of small budgets) of a number of different projects or workstreams at any time. This will include liaison with various key internal and external stakeholders to ensure the demands of the Trust are appropriately met.
- Developing and monitoring projects using project management tools and templates ensuring appropriate reporting at all levels.
- Liaise with other members of PMO team, Strategy, Finance, Workforce, ICT, external suppliers and clinical teams to ensure that projects are delivered successfully.
- Provide, receive and interpret information to ensure successful delivery of the projects. Recognise complex information and escalate accordingly.
- Effectively document and monitor project risks in line with organisation priorities. Awareness of mitigation and contingency planning. Support the identification, documentation, and monitoring of benefits to ensure projects deliver against agreed deliverables.
- Plan and support the implementation of changes. Recognise when there is a need to adjust deliverables to meet unexpected circumstances.
- Produce and maintain the formal project documentation required throughout the project lifecycle including the collection of information to support review and/or development of policies and procedures.
- To work to tight deadlines under pressure in a complex environment. To contribute to management and administrative processes and structures including managing resources.
- To be competent in the use of applications including Word, Outlook, Excel, PowerPoint, MS Teams.
For further details please see the attached job description.
Job description
Job responsibilities
- Support the successful delivery of the small projects within an acute hospital environment, managing conflicting demands, whilst minimising any potential disruption or disturbance to patients, staff, or other visitors.
- Planning, co-ordination, and management (including of small budgets) of a number of different projects or workstreams at any time. This will include liaison with various key internal and external stakeholders to ensure the demands of the Trust are appropriately met.
- Developing and monitoring projects using project management tools and templates ensuring appropriate reporting at all levels.
- Liaise with other members of PMO team, Strategy, Finance, Workforce, ICT, external suppliers and clinical teams to ensure that projects are delivered successfully.
- Provide, receive and interpret information to ensure successful delivery of the projects. Recognise complex information and escalate accordingly.
- Effectively document and monitor project risks in line with organisation priorities. Awareness of mitigation and contingency planning. Support the identification, documentation, and monitoring of benefits to ensure projects deliver against agreed deliverables.
- Plan and support the implementation of changes. Recognise when there is a need to adjust deliverables to meet unexpected circumstances.
- Produce and maintain the formal project documentation required throughout the project lifecycle including the collection of information to support review and/or development of policies and procedures.
- To work to tight deadlines under pressure in a complex environment. To contribute to management and administrative processes and structures including managing resources.
- To be competent in the use of applications including Word, Outlook, Excel, PowerPoint, MS Teams.
For further details please see the attached job description.
Person Specification
Qualifications
Essential
Desirable
Knowledge
Essential
Desirable
Experience
Essential
Desirable
Skills
Essential
Desirable
Person Specification
Qualifications
Essential
Desirable
Knowledge
Essential
Desirable
Experience
Essential
Desirable
Skills
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Coventry and Warwickshire NHS Trust
Address
University Hospital Coventry & Warwickshire
Clifford Bridge Road
Coventry, West Midlands
CV2 2DX
Employer's website
https://www.jobsatuhcw.co.uk (Opens in a new tab)
