Job summary
The Procurement & Supplies Dept. are looking to appoint a Procurement Managerto join their procurement team based at University Hospitals, Coventry.
The successful applicant will have previous experience of working in a Procurement team and applicants shouldhave some knowledge of public sector procurement regulations and experience in administering EU tenders.
Ideally you will beeducated to degree level, qualified or studying towards MCIPS and possess strong communication skills, both verbal and written.
Please note that there are two positions available, one of these posts will work within the Procurement and Supplies Department, and one will work within Pathology.
Please be advised that interviews are scheduled for 5th June 2024.
Main duties of the job
Duties will primarily involve assisting the Head of Procurement in delivery of the Trust's Procurement Strategy. You will also be required to provide an effective and professional service when delivering procurement projects, achieve cost efficiency benefits to the Trust and demonstrate value for money in all procurement activities whilst maintaining compliance with all statutory legislation, Trust Standing Orders and Standing Financial Instructions.
Responsibilities will also include identifying opportunities for standardisation/rationalisation of product usage across the Trust and evaluating supply chain activities, ensuring the most cost-effective source of supply.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
Main duties will include.
- Ensure appropriate purchasing arrangements and contracts are in place for all designated contracts within current portfolio and contracts are re-newed in accordance with agreed timescales & to meet operational requirements.
- Plan, organise, allocate, co-ordinate & monitor own and line reports workload to ensure all urgent requirements and Trust stakeholders requirements are met. Ensure a contracts workplan is maintained and act as a primary point of contact attending ward and department meetings when required.
- Monitor & manage all contracts and projects from establishment of requirements through to completion and attend, when required, regular contract review meetings to monitor the performance of suppliers against the requirements of agreed specifications, aid discussion and dispute resolution between contracted suppliers and Trust service managers.
- The take responsibility, control & co-ordination of activities associated with the invitation and evaluation of high & low value tenders and quotations. This will include managing sensitive and commercially confidential information the preparation of specifications, scheduling requirements, negotiating, analsysing tender responses and awarding contracts on behalf of UHCW.
- Responsible for all direct line management responsibilities for designated team / members (this includes Appraisals, mentoring and personal development, disputes and grievances, performance management, absence management and other ESR requirements), providing training and guidance as and when required.
- Responsible for the Trusts 'call off' and 'standing order' renewal program, ensuring all contract renewals are dealt with efficiently and effectively.
- Actively manage, and promote competitive tendering, recommend sources of supply & identify savings opportunities to end-users, providing training and guidance to Trust staff and mangers not familiar with procurement processes.
- Represent the procurement department at appropriate meetings and events on and off site when required.
- Contribute and help manage and overcome unexpected disruptions to supply chains and supplier relations.
For further details please see the attached job description.
Job description
Job responsibilities
Main duties will include.
- Ensure appropriate purchasing arrangements and contracts are in place for all designated contracts within current portfolio and contracts are re-newed in accordance with agreed timescales & to meet operational requirements.
- Plan, organise, allocate, co-ordinate & monitor own and line reports workload to ensure all urgent requirements and Trust stakeholders requirements are met. Ensure a contracts workplan is maintained and act as a primary point of contact attending ward and department meetings when required.
- Monitor & manage all contracts and projects from establishment of requirements through to completion and attend, when required, regular contract review meetings to monitor the performance of suppliers against the requirements of agreed specifications, aid discussion and dispute resolution between contracted suppliers and Trust service managers.
- The take responsibility, control & co-ordination of activities associated with the invitation and evaluation of high & low value tenders and quotations. This will include managing sensitive and commercially confidential information the preparation of specifications, scheduling requirements, negotiating, analsysing tender responses and awarding contracts on behalf of UHCW.
- Responsible for all direct line management responsibilities for designated team / members (this includes Appraisals, mentoring and personal development, disputes and grievances, performance management, absence management and other ESR requirements), providing training and guidance as and when required.
- Responsible for the Trusts 'call off' and 'standing order' renewal program, ensuring all contract renewals are dealt with efficiently and effectively.
- Actively manage, and promote competitive tendering, recommend sources of supply & identify savings opportunities to end-users, providing training and guidance to Trust staff and mangers not familiar with procurement processes.
- Represent the procurement department at appropriate meetings and events on and off site when required.
- Contribute and help manage and overcome unexpected disruptions to supply chains and supplier relations.
For further details please see the attached job description.
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Skills
Essential
Desirable
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Skills
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
