Job summary
Coventry and Warwickshire Bowel Cancer Screening Programme are looking for a motivated and hardworking individual to join their administration team.
The right candidate will be able to demonstrate they work well in a team as well as on their own initiative. Experience of IPM and CRRS would be an advantage although full training will be given to the right person.
To provide a high quality, broad range of administrative and secretarial duties to enable the effective delivery of Bowel Cancer Screening; providing a confidential, efficient and responsive appointment booking service for patients in accordance with National, Trust and Departmental guidelines, policies and procedures.
The post holder would be expected to work flexibly across administration functions across the organisation and region as required to support with demand for patient services.
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Closing date: please note that this vacancy will close once sufficient applications have been received.
Main duties of the job
****PREVIOUS APPLICANTS NEED NOT APPLY****
1. Provide comprehensive administrative support to the Screening Team to ensure the smooth performance of their clinical duties; providing cross site admin support across all Coventry & Warwickshire Screening Centre sites.
2. Act as first point of contact for patients and team members, using initiative to resolve enquiries in a professional manner, providing accurate information or redirecting calls as appropriate to ensure they are responded to in a timely and effective manner
3. Process confidential patient sensitive documentation; responding to team members requests to compose, type and print correspondence as necessary
4. Arrange and provide assistance at service meetings, preparing and circulating agendas and papers for meetings, booking venues, taking and typing accurate notes and distributing minutes of meetings
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
1. Monitor and prepare data sets for positive assessment and procedure appointments, arrange interpreters, book other diagnostic tests, update diaries/calendars and accurately input patient data; ensuring details are securely shared with partner Trusts/departments and screening staff receive up to date screening and clinic lists
2. Confirm and manage bowel screening lists across all sites; ensuring lists are effectively utilised and all patient information is timely and accurately input.
3. Develop and maintain excel spreadsheets to monitor bowel screening activity.
4. Monitor waiting times, maintain BCSP surveillance waiting lists and ensure referral pathways are adhered to for all screening patients
5. Work in collaboration with the Bowel Screening Coordinator providing cover and assistance with training new members of staff, maintaining adequate stock control, reviewing administrative processes and supporting the seamless administration of the Programme
6. Collate and input patient information onto Open Exeter and PAS in a timely and accurate way, in line with the Programme and Trust guidelines.
7. Responsible for maintaining both manual and electronic filing systems and databases, as required by the department; ensuring all patient medical records passing through the department are booked in and out appropriately
8. Work independently to achieve deadlines through the prioritisation of daily tasks ensuring that targets are met.
9. This post holder would be expected to work flexibly across administration functions across the organisation and region as required to support with demand for patient services.
For further details of the job role please see attached job description.
Job description
Job responsibilities
1. Monitor and prepare data sets for positive assessment and procedure appointments, arrange interpreters, book other diagnostic tests, update diaries/calendars and accurately input patient data; ensuring details are securely shared with partner Trusts/departments and screening staff receive up to date screening and clinic lists
2. Confirm and manage bowel screening lists across all sites; ensuring lists are effectively utilised and all patient information is timely and accurately input.
3. Develop and maintain excel spreadsheets to monitor bowel screening activity.
4. Monitor waiting times, maintain BCSP surveillance waiting lists and ensure referral pathways are adhered to for all screening patients
5. Work in collaboration with the Bowel Screening Coordinator providing cover and assistance with training new members of staff, maintaining adequate stock control, reviewing administrative processes and supporting the seamless administration of the Programme
6. Collate and input patient information onto Open Exeter and PAS in a timely and accurate way, in line with the Programme and Trust guidelines.
7. Responsible for maintaining both manual and electronic filing systems and databases, as required by the department; ensuring all patient medical records passing through the department are booked in and out appropriately
8. Work independently to achieve deadlines through the prioritisation of daily tasks ensuring that targets are met.
9. This post holder would be expected to work flexibly across administration functions across the organisation and region as required to support with demand for patient services.
For further details of the job role please see attached job description.
Person Specification
Qualifications
Essential
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Desirable
Person Specification
Qualifications
Essential
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
