Job summary
Take day-today responsibility for administrating the Quality Information Systems such as Datix to extract information and data for monthly and adhoc reports. To provide administrative support for the Quality Systems Officer and Quality Systems Lead. To support with training packages provided by the team and the accurate update of information on the systems. Previous experience of DATIX is desirable, strong excel and data reporting skills are essential. In liaison with the Quality Information Lead support the provision of Quality Information reports extracted from the relevant systems.
*Please be advised that interviews for this post are due to take place 30th January 2024*
Main duties of the job
1. To complete with the daily coding and closing of incidents on Datix and uploads to the National Reporting & Learning System / Learning from Patient Safety EventsFramework (NRLS/LFPSE).
2. To provide adhoc reports utilising systems such as Datix to provide information to groups.
3.Undertake any data entry and prepare statistics for the Patient Safety & Risk team and prepare reports including weekly, figures, regular monthly, quarterly andannual reports, Quality Account Annual Reports and any ad-hoc reports as requested.
4.To liaise with outside agencies as necessary to enable appropriate resolution of incidents.
5. Ensure compliance with all relevant Trust policies regarding the handling and management of incident systems, including the Incident Management Policy,Information Governance Policy, Data Protection Policy, Records Management Policy, and Serious Incident Reporting Procedure.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
1. Ensure compliance with all relevant Trust policies regarding the handling and management of incident systems, including the Incident Management Policy, Information Governance Policy, Data Protection Policy, Records Management Policy, and Serious Incident Reporting Procedure.2.Facilitate the organisational Datix Training to support the Quality Systems Officer, arranging training dates, venues and booking attendance on ESR. Ensuring a variety of publicity to all relevant staff throughout the Trust.3.Monitor, maintain and take a proactive role in updating the Patient Safety & Risk Internet and Trust web site content ensuring information is relevant and up to date at all times.4. Attend team meetings and others, as required, to take minutes, proactively ensuring action points are completed and/or raised.5. Support staff with technical advice for production of documents in required formats using advanced functions with Microsoft Office eg Word, Excel, Access, PowerPointand publisher.5. Communicate with a wide range of audiences, including patients and staff at all levels, orally and in writing.6. Participate in appraisals and personal reviews and work to achieve agreed set objectives.
For further details of the role please see the attached job description.
Job description
Job responsibilities
1. Ensure compliance with all relevant Trust policies regarding the handling and management of incident systems, including the Incident Management Policy, Information Governance Policy, Data Protection Policy, Records Management Policy, and Serious Incident Reporting Procedure.2.Facilitate the organisational Datix Training to support the Quality Systems Officer, arranging training dates, venues and booking attendance on ESR. Ensuring a variety of publicity to all relevant staff throughout the Trust.3.Monitor, maintain and take a proactive role in updating the Patient Safety & Risk Internet and Trust web site content ensuring information is relevant and up to date at all times.4. Attend team meetings and others, as required, to take minutes, proactively ensuring action points are completed and/or raised.5. Support staff with technical advice for production of documents in required formats using advanced functions with Microsoft Office eg Word, Excel, Access, PowerPointand publisher.5. Communicate with a wide range of audiences, including patients and staff at all levels, orally and in writing.6. Participate in appraisals and personal reviews and work to achieve agreed set objectives.
For further details of the role please see the attached job description.
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Knowledge
Essential
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Knowledge
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
