Job summary
University Hospitals Coventry and Warwickshire NHS Trust is one of the UK's leading teaching Trusts, providing acute and specialist services to a population of over 1 million. We have a strong reputation for innovation, clinical research, teaching and high-quality patient care and are the principal teaching hospital for Warwick Medical School.
We employ over 9000 staff, have a turnover of £660 million and have 1.7 million patient contacts a year. The Trust comprises of two busy hospitals with over 1,300 beds and 32 operating theatres, running clinical services from a number of other sites.
Our vision is to be a national and international leader in healthcare; our values-driven organisational development programme and our UHCWi methodology developed through our partnership with the Virginia Mason Institute are key to us achieving this vision by focussing on improving services via lean methodology.
The Procurement & Supplies Dept. are looking to appoint a Procurement Information & Catalogue Officer to join their Purchasing team based at University Hospitals, Coventry.
Please be advised interviews are due to take place on 15th January 2024.
Main duties of the job
As part of the Trust Procurement team, you will provide high-quality data and information to the Procurement team and support the procurement opportunities of the Trust. You will also provide the responses required for national data collection such as Model Hospital Metrics and the Carter Benchmarking metrics.
You contribute to the implementation and development of the Trust e-procurement solutions and ensure content of the e-procurement catalogue is maintained and accurate. You will have good knowledge of the procurement processes within the Trust and liaise and support the clinical groups and corporate departments to enable improvement. This will mean that you will need to engage and liaise with both the wider Trust and external organisations.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
About us
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description
Job responsibilities
Communication and Relationships
- Provide appropriate briefings to project leads and key stakeholders and use communication skills to engage and influence Procurement projects.
- Provide support and guidance on current working practices and offer expert advice on changes as a result of Local and National procurement information / data initiatives
- Ensure the Trust is recognised in the changing Procurement Landscape
- Engage with National Project leads and all Staff Groups to represent the Trust Procurement Tea
- Maintain working relationships with external organisations such NHS Supply Chain, NHS England and software providers
- Provide advice and support to all members of staff in respect of the procurement processes and rules
- Provide advice and support regarding the purchase to pay system
Analytics and Data Management
- Support the Director and Head of Procurement through the collection, analysis, and management of P2P, Spend Contract and other Procurement data
- Responsible for providing and co-ordinating the provision of high quality and timely information to support Trust Groups and staff.
- Analyse commercial data and provide information to support initiation and monitoring of local Trust projects
- Monitors purchasing trends across the Trust to develop category knowledge and aid the collation of market intelligence
- Works with Finance colleagues and Trust Finance Leads providing data in support of demonstrating actual savings and support the validation process.
- Provide information and support to groups to meet the Waste Reduction Programme (WRP) and attend the WRP meeting
- Provide information and dashboards for a wide range of committees that require an update from procurement
- Provide the Trust responses on behalf of Procurement for the Model Hospital Metrics, Carter Benchmarking Metrics, NHS England / Improvement and Supply Chain Coordination Limited
- Identify Contract leakage and provide recommendations on how to bring the contract back on track
- Responsible for the Catalogue content within the e-procurement solution to ensure compliance and good practice
- Lead in the development of reporting tools and dashboards to support procurement and clinical groups
- Lead in the development of reporting tools and dashboards for contract management tools in line with Audit and Information Governance requirements
Team Responsibilities
- Provide technical support for the Purchase to Pay module of the Finance and e-procurement systems
- Represent Procurement in matters relating to the purchase to pay module and e-procurement maintenance and development
Project Management
- Lead on the testing development and implementation of the organisations Procurement Systems with particular emphasis on e-procurement solutions and Scan 4 Safety
- Act as lead for Procurement FOI responses
- Manage the implementation of STP systems development work plan
For further details please see the attached job description.
Job description
Job responsibilities
Communication and Relationships
- Provide appropriate briefings to project leads and key stakeholders and use communication skills to engage and influence Procurement projects.
- Provide support and guidance on current working practices and offer expert advice on changes as a result of Local and National procurement information / data initiatives
- Ensure the Trust is recognised in the changing Procurement Landscape
- Engage with National Project leads and all Staff Groups to represent the Trust Procurement Tea
- Maintain working relationships with external organisations such NHS Supply Chain, NHS England and software providers
- Provide advice and support to all members of staff in respect of the procurement processes and rules
- Provide advice and support regarding the purchase to pay system
Analytics and Data Management
- Support the Director and Head of Procurement through the collection, analysis, and management of P2P, Spend Contract and other Procurement data
- Responsible for providing and co-ordinating the provision of high quality and timely information to support Trust Groups and staff.
- Analyse commercial data and provide information to support initiation and monitoring of local Trust projects
- Monitors purchasing trends across the Trust to develop category knowledge and aid the collation of market intelligence
- Works with Finance colleagues and Trust Finance Leads providing data in support of demonstrating actual savings and support the validation process.
- Provide information and support to groups to meet the Waste Reduction Programme (WRP) and attend the WRP meeting
- Provide information and dashboards for a wide range of committees that require an update from procurement
- Provide the Trust responses on behalf of Procurement for the Model Hospital Metrics, Carter Benchmarking Metrics, NHS England / Improvement and Supply Chain Coordination Limited
- Identify Contract leakage and provide recommendations on how to bring the contract back on track
- Responsible for the Catalogue content within the e-procurement solution to ensure compliance and good practice
- Lead in the development of reporting tools and dashboards to support procurement and clinical groups
- Lead in the development of reporting tools and dashboards for contract management tools in line with Audit and Information Governance requirements
Team Responsibilities
- Provide technical support for the Purchase to Pay module of the Finance and e-procurement systems
- Represent Procurement in matters relating to the purchase to pay module and e-procurement maintenance and development
Project Management
- Lead on the testing development and implementation of the organisations Procurement Systems with particular emphasis on e-procurement solutions and Scan 4 Safety
- Act as lead for Procurement FOI responses
- Manage the implementation of STP systems development work plan
For further details please see the attached job description.
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
