Job summary
To co-ordinate a specialist pharmacy team responsible for all aspects of Pharmaceutical Procurement in accordance with UK and EU legislation, Good Distribution Practice (EU GDP), and all other relevant medicines regulations and ethical requirements,
Responsible for the day-to-day management of staff and workload of the pharmacy procurement teams on a day-to-day basis to ensure a safe, effective, timely and high-quality patient centred service is always provided.
Responsible daily for ensuring all medicines used within UHP are procured at the right price, right quantity and at the right time to meet patient needs.
Responsible for ensuring medicines are purchased in compliance with local, regional, and national contracts.
Responsible for regular internal audits of pharmacy procurement services ensuring effective reports are presented at governance meetings.
Participates in other audits including government led inspections of services and facilities by the Medicines and Healthcare Products Regulatory Agency (MHRA) in relation to the departments Wholesaler Dealers Authorisation (WDA [H]) ensuring continued maintenance of current licenses within Pharmacy.
To deputise for the Lead Pharmacy Technician as required.
Main duties of the job
To be responsible for the management of the Pharmacy Procurement team and the operational day to day purchasing of medicines, including authorisation of purchase orders in keeping with procurement contracts in line with local, regional, and nationally agreed standards.
To undertake line management responsibilities such as recruitment, absence management, mandatory training, annual leave, rostering, and performance management.
3. To be responsible for identifying and mitigating any supply chain disruptions or queries relating to the purchasing of medicines, ensuring escalation to the Lead Pharmacy Technician - Procurement when required.
4. Support the Lead Pharmacy Technician - Procurement, and in their absence lead, on liaising with relevant stakeholders such as clinical pharmacy team, governance and nursing in relation to any supply disruptions or shortages.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
To ensure that all Procurement staff are fully competent in all aspects of pharmacy procurement services and understand the complexities of the medicines supply chain in line with Good Distribution Practice principles.
To support the training of all pharmacy professionals including trainee pharmacists, pre-registration pharmacy technicians and pharmacy support assistants.
To support the Lead Pharmacy Technician Procurement in the management, trending and reviewing of any errors ensuring learnings and training opportunities are identified and implemented.
4. To undertake line management responsibilities such as appraisals, 1:1s and absence management, identifying development opportunities and supporting individuals' wellbeing.
5. To regularly review working practices and develop those processes to improve compliance and efficiency, ensuring that all SOPs are up to date and reflect accurately established or new working practices.
6. Develop and maintain the pharmacy supply risks spreadsheet and improve engagement with the greater pharmacy team in the management of medicines shortages and mitigating actions.
7. Take own initiative to assess outlying costs like emergency deliveries for urgent goods or sourcing alternative medicines during shortage within a reasonable price bracket and ensure all appropriate stakeholders are aware of the costs and how they will affect finances.
To support the Lead Pharmacy Technician Procurement in the review and delivery of Better Value Procurement targets.
To support the department in the preparation for MHRA audits relating to wholesaling.
To support the implementation of any corrective actions post audit.
Actively supports sustainable procurement by considering environmental impact, waste reduction, and value for money in purchasing decision
Job description
Job responsibilities
To ensure that all Procurement staff are fully competent in all aspects of pharmacy procurement services and understand the complexities of the medicines supply chain in line with Good Distribution Practice principles.
To support the training of all pharmacy professionals including trainee pharmacists, pre-registration pharmacy technicians and pharmacy support assistants.
To support the Lead Pharmacy Technician Procurement in the management, trending and reviewing of any errors ensuring learnings and training opportunities are identified and implemented.
4. To undertake line management responsibilities such as appraisals, 1:1s and absence management, identifying development opportunities and supporting individuals' wellbeing.
5. To regularly review working practices and develop those processes to improve compliance and efficiency, ensuring that all SOPs are up to date and reflect accurately established or new working practices.
6. Develop and maintain the pharmacy supply risks spreadsheet and improve engagement with the greater pharmacy team in the management of medicines shortages and mitigating actions.
7. Take own initiative to assess outlying costs like emergency deliveries for urgent goods or sourcing alternative medicines during shortage within a reasonable price bracket and ensure all appropriate stakeholders are aware of the costs and how they will affect finances.
To support the Lead Pharmacy Technician Procurement in the review and delivery of Better Value Procurement targets.
To support the department in the preparation for MHRA audits relating to wholesaling.
To support the implementation of any corrective actions post audit.
Actively supports sustainable procurement by considering environmental impact, waste reduction, and value for money in purchasing decision
Person Specification
Knowledge and Experience
Essential
- Demonstrable post qualification experience in hospital pharmacy.
- A proven understanding of acute hospital pharmacy services.
- Proven knowledge of EU, procurement directives and legislation and an awareness of NHS Standing Financial Instructions, Standing Orders, contract law and procurement legislation.
- Demonstrable experience of managing staff
Desirable
- Good working proven knowledge of current legislation, Department of Health guidelines and MHRA regulations concerning wholesale dealing and the storage and distribution of medicines.
- Demonstrable recruitment and selection training experience
Qualifications
Essential
- Registered with the General Pharmaceutical Council
- City & Guilds, BTEC Level 3 or NVQ Level 3 in pharmacy services
Desirable
- Chartered Institute of Purchasing and Supply (or working towards)
- National Accredited Checking Pharmacy Technician qualification
- Member of Association of Pharmacy Technicians (APT(UK)) or other specialist pharmacy interest group
- Accredited Medicines Optimisation Technician qualification.
Aptitude & abillities
Essential
- Good communication skills, written and verbal, with ability to demonstrate fluency, clarity, and effectiveness at all levels
- Ability to manage change
- Attention to detail
- Ability to prioritise workload (own and others)
- Ability to accurately deal with figures
- Ability to motivate self and others
- Confidence in dealing with others
- Ability to reflect on own performance and recognise own limitations
- Ability to identify and manage problems.
Person Specification
Knowledge and Experience
Essential
- Demonstrable post qualification experience in hospital pharmacy.
- A proven understanding of acute hospital pharmacy services.
- Proven knowledge of EU, procurement directives and legislation and an awareness of NHS Standing Financial Instructions, Standing Orders, contract law and procurement legislation.
- Demonstrable experience of managing staff
Desirable
- Good working proven knowledge of current legislation, Department of Health guidelines and MHRA regulations concerning wholesale dealing and the storage and distribution of medicines.
- Demonstrable recruitment and selection training experience
Qualifications
Essential
- Registered with the General Pharmaceutical Council
- City & Guilds, BTEC Level 3 or NVQ Level 3 in pharmacy services
Desirable
- Chartered Institute of Purchasing and Supply (or working towards)
- National Accredited Checking Pharmacy Technician qualification
- Member of Association of Pharmacy Technicians (APT(UK)) or other specialist pharmacy interest group
- Accredited Medicines Optimisation Technician qualification.
Aptitude & abillities
Essential
- Good communication skills, written and verbal, with ability to demonstrate fluency, clarity, and effectiveness at all levels
- Ability to manage change
- Attention to detail
- Ability to prioritise workload (own and others)
- Ability to accurately deal with figures
- Ability to motivate self and others
- Confidence in dealing with others
- Ability to reflect on own performance and recognise own limitations
- Ability to identify and manage problems.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
