Job summary
To provide data and governance leadership (in line with National Sarcoma Service Specification, national cancer dataset (COSD) and national cancer waiting time targets) for the University Hospitals Plymouth. This role forms part of a team of CWT Co-ordinators undertaking the tracking and reporting for all soft tissue sarcoma patients across the Peninsula. To ensure the management of patients is efficient and effective, taking into account the individual needs of the patients and the requirements of the service. To contribute to the achievement of the National Cancer Waiting Times targets, National Audits and Cancer Registry. To play a pivotal role in supporting the tumour site specific Multi-disciplinary Team (MDT) in co-ordinating services to deliver the specified outcomes and targets of the Cancer Plan. To assist in preparing Sarcoma MDT agenda, tracking investigations and assisting clinical team in distributing outcomes as appropriate. To facilitate the patient pathway by tracking investigations to ensure timeliness and co-ordination of patient treatments within the National guidelines. Close and effective liaison with different departments within neighbouring and tertiary Trusts is an essential aspect of this role. Excellent organisational communication skills, IT skills, together with high levels of accuracy are therefore a key requirement for this post.
Main duties of the job
Data Validation, Submission and Reporting
Ensures data is validated and completed in time for weekly, quarterly and annual reports, plus national annual deadlines. Presented to local management teams. Advise the service leads in line with national requirements to ensure good quality data is collected in a timely manner.
Quality and Governance.
Responsible for the co-ordination of the reports returned to NHSE/I, supporting the Peninsula sarcoma leads to ensure deadlines are met and that all documentation is up to date and satisfies the requirement of the Specialist Service Specification.
MDT Meetings.
To provide administrative support to the Sarcoma UHP local and specialist MDT, this includes organising the MDT agenda and distribution across the Peninsula within agreed deadlines.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
Data Collection
Ensures accurate data is rapidly captured and recorded to meet the standards for the management of patients, and to fulfil information requirements for the South West Peninsula Soft Tissue Sarcoma Service. Namely quarterly figures, Annual Reports, Sarcoma National Service Specification data and assisting with failsafe tracking patients for the nursing team. Liaise with Specialist centres outside of the Region.
To take a key role in coordinating national cancer databases, liaising with clinicians/teams to collect all patient level clinical information.
Collation of data from other regional partners in the wider Sarcoma Team; RDUH, RCHT and SDHT
To coordinate and keep well informed of future sarcoma and NHS service specification information requirements.
To appraise the Leads on issues relating to Sarcoma cancer information demands and requirements.
Produces audit reports for Sarcoma and information reports, as requested, at local, regional, or national level.
Provides support to the MDT in the collation of information for the evidence folder required for the Quality Surveillance assessments and visits.
For further details please see attached JD&PS.
Job description
Job responsibilities
Data Collection
Ensures accurate data is rapidly captured and recorded to meet the standards for the management of patients, and to fulfil information requirements for the South West Peninsula Soft Tissue Sarcoma Service. Namely quarterly figures, Annual Reports, Sarcoma National Service Specification data and assisting with failsafe tracking patients for the nursing team. Liaise with Specialist centres outside of the Region.
To take a key role in coordinating national cancer databases, liaising with clinicians/teams to collect all patient level clinical information.
Collation of data from other regional partners in the wider Sarcoma Team; RDUH, RCHT and SDHT
To coordinate and keep well informed of future sarcoma and NHS service specification information requirements.
To appraise the Leads on issues relating to Sarcoma cancer information demands and requirements.
Produces audit reports for Sarcoma and information reports, as requested, at local, regional, or national level.
Provides support to the MDT in the collation of information for the evidence folder required for the Quality Surveillance assessments and visits.
For further details please see attached JD&PS.
Person Specification
Knowledge & Experience
Essential
- oIT skills including advanced excel skills
- oProven knowledge of databases
- oProven knowledge of Somerset Cancer Register database
- oInterest/understanding of sarcoma/ cancer speciality & Understanding of medical terminology particularly relating to cancers and complexity around sarcoma
- oUnderstanding of Cancer Pathways & tracking
- oPrevious demonstrable experience in a large clinical setting
- oProven knowledge of hospital and clinical information systems including iPM, CRIS and iLab
- oUnderstanding of the ESC / national cancer strategy including clinical data sets & audits and the national peer review process
- oDemonstrable experience of training, developing processes and systems.
- oDemonstrable experience of developing processes and systems for the collection and collation of information
- oDemonstrable experience of working with Cancer MDTs
- oExcellent report writing skills
- oAdvanced data analysis and ability to interpret and present data in a user-friendly format.
Qualifications
Essential
- oDegree level qualification or equivalent training and demonstrable experience (if B5 role rather than B4)
- oEnglish and Maths to GCSE or equivalent
- oAdvanced Keyboard skills
Aptitude & Abilities
Essential
- oAnalyse and interpret data
- oLiaise confidently with all levels of staff across Trust
- oWork on own initiative without direct supervision/ ability to prioritise workload
- oWork effectively with a large team of people
- oWork effectively within a busy environment and meet tight deadlines
- oUnderstand the importance of confidentiality
- oOrganisational skills, including co-ordinating clinical data collection from diverse teams from within and outside the organisation to meet strict deadlines & Organise others through organisational skills
- oGood communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels
- oAbility to facilitate change within the work area
- oAttention to detail and accuracy
- oGood time management skills
- oAbility to work flexibly & prioritise own workload
- oGood communication skills
- oAccurate and enjoys attention to detail
Desirable
- oInterest/demonstrable experience with the specialty
Person Specification
Knowledge & Experience
Essential
- oIT skills including advanced excel skills
- oProven knowledge of databases
- oProven knowledge of Somerset Cancer Register database
- oInterest/understanding of sarcoma/ cancer speciality & Understanding of medical terminology particularly relating to cancers and complexity around sarcoma
- oUnderstanding of Cancer Pathways & tracking
- oPrevious demonstrable experience in a large clinical setting
- oProven knowledge of hospital and clinical information systems including iPM, CRIS and iLab
- oUnderstanding of the ESC / national cancer strategy including clinical data sets & audits and the national peer review process
- oDemonstrable experience of training, developing processes and systems.
- oDemonstrable experience of developing processes and systems for the collection and collation of information
- oDemonstrable experience of working with Cancer MDTs
- oExcellent report writing skills
- oAdvanced data analysis and ability to interpret and present data in a user-friendly format.
Qualifications
Essential
- oDegree level qualification or equivalent training and demonstrable experience (if B5 role rather than B4)
- oEnglish and Maths to GCSE or equivalent
- oAdvanced Keyboard skills
Aptitude & Abilities
Essential
- oAnalyse and interpret data
- oLiaise confidently with all levels of staff across Trust
- oWork on own initiative without direct supervision/ ability to prioritise workload
- oWork effectively with a large team of people
- oWork effectively within a busy environment and meet tight deadlines
- oUnderstand the importance of confidentiality
- oOrganisational skills, including co-ordinating clinical data collection from diverse teams from within and outside the organisation to meet strict deadlines & Organise others through organisational skills
- oGood communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels
- oAbility to facilitate change within the work area
- oAttention to detail and accuracy
- oGood time management skills
- oAbility to work flexibly & prioritise own workload
- oGood communication skills
- oAccurate and enjoys attention to detail
Desirable
- oInterest/demonstrable experience with the specialty
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
