Job summary
A fantastic new apprenticeship has been created to join the Medical Education team here at University Hospitals Plymouth NHS Trust (UHP).
Based within our Postgraduate Medical Centre, you'll be providing administrative support to the Foundation Training Programme which will include the onboarding, induction, education and training programmes for the F1 and F2 resident doctors at UHP.
Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.
Main duties of the job
Working collaboratively with the Foundation Programme Coordinator and Foundation Programme Administrator you will help to ensure the successful delivery of the Foundation Training Programme at the Trust undertaking administrative activities such as arranging weekly and regional teaching, induction, processing recruitment related correspondence and documentation, sending of recruitment paperwork, online DBS applications and Occupational Health information, chasing any outstanding documentation and creating ESR assignments as and when required.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
1. Provide administrative support to the Foundation Training Programme Co-ordinator, Foundation Programme Directors and the Medical Education Manager as required.2. Provide relevant information and support, as requested, to all internal and external stakeholders involved in the foundation programme.3. Assist Foundation Doctors in the setting up of their e-portfolios.4. Inform foundation programme trainees of the dates and venues of the courses that they are required to attend.5. Prepare attendance registers, certificates and any other relevant paperwork regarding F1 and F2 teaching sessions.6. Coordinate ad hoc meetings with trainees and educational supervisors and any other meetings requested by the Foundation Team.7. Additional administrative support regarding the foundation programme as required.8. Ensure that all information regarding foundation programme placements, contact details and supervisory arrangements is available and up to date on all relevant systems9. To provide general office support within the Postgraduate Medical Centre Office as part of the administration team including but not limited to: Liaising with delegates, catering staff, medical reps and suppliers. Support to presenters, including instructions on how to use the centres audio-visual equipment. Re-organisation of seminar room furniture and display equipment including the movement of chairs, tables and screens as required. Taking provisional room bookings. Opening and closing of the teaching rooms and whole Centre. There may be occasions where you are required to work an evening or during the weekend, but this is not often, and adequate notice is given. Ordering equipment, catering, and stationery, ensuring all financial recording is carried out as appropriate and in line with Trust financial regulations. Reception cover & answering telephones.
Job description
Job responsibilities
1. Provide administrative support to the Foundation Training Programme Co-ordinator, Foundation Programme Directors and the Medical Education Manager as required.2. Provide relevant information and support, as requested, to all internal and external stakeholders involved in the foundation programme.3. Assist Foundation Doctors in the setting up of their e-portfolios.4. Inform foundation programme trainees of the dates and venues of the courses that they are required to attend.5. Prepare attendance registers, certificates and any other relevant paperwork regarding F1 and F2 teaching sessions.6. Coordinate ad hoc meetings with trainees and educational supervisors and any other meetings requested by the Foundation Team.7. Additional administrative support regarding the foundation programme as required.8. Ensure that all information regarding foundation programme placements, contact details and supervisory arrangements is available and up to date on all relevant systems9. To provide general office support within the Postgraduate Medical Centre Office as part of the administration team including but not limited to: Liaising with delegates, catering staff, medical reps and suppliers. Support to presenters, including instructions on how to use the centres audio-visual equipment. Re-organisation of seminar room furniture and display equipment including the movement of chairs, tables and screens as required. Taking provisional room bookings. Opening and closing of the teaching rooms and whole Centre. There may be occasions where you are required to work an evening or during the weekend, but this is not often, and adequate notice is given. Ordering equipment, catering, and stationery, ensuring all financial recording is carried out as appropriate and in line with Trust financial regulations. Reception cover & answering telephones.
Person Specification
Knowledge & Experience
Essential
- oDemonstrable experience working with people oAbility to work in a team environment
Desirable
- oDemonstrable experience in a customer service environment
Qualifications
Essential
Aptitude & Abilities
Essential
- oGood communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels oExcellent communication and interpersonal skills oGood time management skills & organisational skills
Attitude & Motivation
Essential
- oWillingness to undertake further training and development oPositive attitude oCan use own initiative whilst under the direction of a supervisor
Person Specification
Knowledge & Experience
Essential
- oDemonstrable experience working with people oAbility to work in a team environment
Desirable
- oDemonstrable experience in a customer service environment
Qualifications
Essential
Aptitude & Abilities
Essential
- oGood communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels oExcellent communication and interpersonal skills oGood time management skills & organisational skills
Attitude & Motivation
Essential
- oWillingness to undertake further training and development oPositive attitude oCan use own initiative whilst under the direction of a supervisor
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
