Job summary
University Hospitals Plymouth are looking to recruit a Project Support Manager to assist with the delivery and support of minor and major capital projects in our Estate Development & Site Management Team. The post holder will work closely with Senior Project Support Managers to ensure that schemes are effectively managed and delivered, drawing on technical expertise from the wider Site Services, Estates teams and consultants. The successful candidate will be involved in the whole project lifecycle, from business case development, design and construction, through to post project evaluation and reporting. Experience in supporting projects, together with construction knowledge and procurement processes will be required, whilst great communication skills, both written and verbal, will be essential to engage with a wide range of stakeholders within the hospital and more widely across Plymouth, Devon, and the South West peninsula.
This is a permanent opportunity to be part of a significant and rewarding change programme that goes beyond pure construction to shape the future delivery of clinical services.
For an informal discussion about this role, please contact Mark Brooking, Capital Building Projects Manager via email atmark.brooking@nhs.net.
Preference will be given to internal Trust staff, as well as'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.
Main duties of the job
The provision of planning and administrative skills in support of the operational and project management functions. Targeting the post holder's skills flexibly across the team and the department ensuring that all functions and projects are effectively supported.
To project manage small minor works capital schemes from inception (including option appraisals/ business cases) to completion (including documented post project evaluation), ensuring that schemes are carried out within budget, to the required quality and delivered on time.
Interview date: 30/10/2024.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission.
We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
1. Supporting the production of project documentation, issues logs, risk registers, project control reports using Trust documentation and electronic tools ensuring the standardisation and auditability of all deliverables.
2. Using Microsoft project, AutoCAD. PLANET, BIM (Building Information Model) and other computer software to develop, structure and produce project programmes and plans to include all the elements of a complex multifaceted project.
3. Work with operational services to propose best practice changes to service delivery ensuring that healthcare buildings arise from clinical need and evidence-based practice rather than the status quo.
4. Supporting the production of estates and planning documentation, including business cases, option appraisals, post project evaluation, and reports to project Boards, ensuring the standardisation and auditability of all deliverables.
5. To assist in the planning and delivery of all aspects of communication activity for schemes including the use of external media, events, direct communication, public relations, internal communications, media relations and consultation from all stakeholder groups including patients, the public, the local healthcare community and the private sector market.
6. Distilling, determining and preparation of complex option appraisals to include costs, benefits analysis, and service implications culminating in a recommended option.
7. To assist in the production of information and communication material including the printing and circulation of papers, posters, newsletters, presentations, and leaflets.
8. Ensuring effective audit trails of key decisions.
9. Ensuring that project/programme meetings, groups, workshops, and days are planned, prepared, serviced, and formally minuted to maintain an effective audit trail.
For further details please see attached JD&PS.
Job description
Job responsibilities
1. Supporting the production of project documentation, issues logs, risk registers, project control reports using Trust documentation and electronic tools ensuring the standardisation and auditability of all deliverables.
2. Using Microsoft project, AutoCAD. PLANET, BIM (Building Information Model) and other computer software to develop, structure and produce project programmes and plans to include all the elements of a complex multifaceted project.
3. Work with operational services to propose best practice changes to service delivery ensuring that healthcare buildings arise from clinical need and evidence-based practice rather than the status quo.
4. Supporting the production of estates and planning documentation, including business cases, option appraisals, post project evaluation, and reports to project Boards, ensuring the standardisation and auditability of all deliverables.
5. To assist in the planning and delivery of all aspects of communication activity for schemes including the use of external media, events, direct communication, public relations, internal communications, media relations and consultation from all stakeholder groups including patients, the public, the local healthcare community and the private sector market.
6. Distilling, determining and preparation of complex option appraisals to include costs, benefits analysis, and service implications culminating in a recommended option.
7. To assist in the production of information and communication material including the printing and circulation of papers, posters, newsletters, presentations, and leaflets.
8. Ensuring effective audit trails of key decisions.
9. Ensuring that project/programme meetings, groups, workshops, and days are planned, prepared, serviced, and formally minuted to maintain an effective audit trail.
For further details please see attached JD&PS.
Person Specification
Knowledge & Experience
Essential
- Demonstrable experience working within a large clinical setting.
- Demonstrable proficiency in the use of MS Office including Word, Excel, PowerPoint, Access, Outlook and Project.
Desirable
- Demonstrable operational experience within a large clinical setting.
Qualifications
Essential
- Degree or equivalent demonstrable experience.
Aptitude & Abilities
Essential
- Able to present relevant information in a concise, and easily readable format with demonstrable experience in report/ document writing
- Able to deduce key points from large/complex volumes.
Person Specification
Knowledge & Experience
Essential
- Demonstrable experience working within a large clinical setting.
- Demonstrable proficiency in the use of MS Office including Word, Excel, PowerPoint, Access, Outlook and Project.
Desirable
- Demonstrable operational experience within a large clinical setting.
Qualifications
Essential
- Degree or equivalent demonstrable experience.
Aptitude & Abilities
Essential
- Able to present relevant information in a concise, and easily readable format with demonstrable experience in report/ document writing
- Able to deduce key points from large/complex volumes.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
