Finance Systems Officer

Job description

Job responsibilities

PRIMARY DUTIES & AREAS OF RESPONSIBILITY

The Post Holder will undertake a range of responsibilities including:

General:

o Responsible for maintenance of Systems Team processing control documentation

o Responsible for maintenance of service centre IT installation records and schematics

o Assist in the maintenance of the MS Sharepoint Information Portal

o Provide cover in the absence of the Finance Systems Manager

o Provide reports/data analysis as required by client organisation

o Supervise application installations for the Finance & payroll staff (Payview/F&W, etc)

Payroll / HR Related:

o Provide advice & support on the best use of IT Applications and their analysis and reporting tools within the HR/Payroll environment, with emphasis on data quality at all times

o Day to day processing of interfaces between systems for NHS HR/Payroll, client organisation roster and time and attendance, E-Expense.

o Assist with day to day management and maintenance of the E-Expense system, including implementing expense solutions as requested by client.

o Assist with day to day management and maintenance of the Payview system

o Assist with maintaining the Trusts work-structures and positions within the NHS HR/Payroll system

o Assist with maintaining and processing all timesheet & expenses information input via the locally built ESR ADI mechanism for client organisations-including creation of new upload routines as clients move to electronic timesheets

o Assist with maintenance for the locally developed SQL based data warehouse for HR/Payroll and client organisations

o Provide effective administration of services to agreed timetables and deal effectively with queries from service centre staff and client organisation management

o Assist in the production of a payment file and its onward transmission for client organisations requiring payments facilities not delivered by the NHS HR/Payroll system

o Assist in implementing changes and suggesting possible improvements to service delivery

Finance Related:

o Provide advice & support on the best use of IT Applications and their analysis/reporting tools within the Finance environment, with emphasis on data quality at all times.

o Assist with maintenance and development of the locally developed SQL based Data Warehouse for Finance and Directorate Managers.

o Day to day processing of interfaces between SBS Oracle and all its feeder systems including NHS HR/Payroll, roster and time and attendance, E-Expenses and Pharmacy.

o Day to day maintenance of SBS Oracle user security & hierarchy for Livewell.

o Day to day maintenance of the SBS Oracle chart of accounts and GL hierarchy for client organisations

o Be a Super user for the Business Intelligence offerings from SBS Oracle.

o Assist in the maintenance of data import mechanisms to SQL using Visual Studio.

o Assist in the maintenance & development of SQL Script routines.

Client Management:

o Assist Payroll and Benefits Advisors with client manager training events on payroll and benefits service aspects

o Assist with the preparation of payroll operational reports that provide pay run reporting and performance data.

COMMUNICATIONS & WORKING RELATIONSHIPS

The post holder is also expected to work and develop relationships both Trust wide and with external bodies including

Other Providers

ICBs

Software Suppliers

Other outside agencies including the external auditors, distributors, creditors

Person Specification

KNOWLEDGE & EXPERIENCE

Essential

• Proven demonstrable experience in a senior supervisory role within a Public Sector Finance/Payroll Department
• Expert proven knowledge of Windows based applications
• Skilled proven knowledge of a computerised payroll system
• Expert demonstrable knowledge of computerised Finance system

Desirable

• Demonstrable experience of the NHS HR/Payroll system
• Demonstrable experience of Oracle Financials

QUALIFICATIONS

Essential

• "A" levels and 5 x GCSE Grade C or above or equivalent, including Mathematics and English Language at GCSE level;NVQ level 5 or equivalent or relevant experience in a Public Sector Finance/Payroll Department

APTITUDE & ABILITIES

Essential

• Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels; Attention to detail; Good knowledge of statutory requirements; Excellent time management skills; Organisational skills; Excellent keyboard and numeracy skills; Aim for 'right first time' ensuring accuracy and attention to detail

DISPOSITION / ATTITUDE / MOTIVATION

Essential

• Team worker; Able to cope under extreme pressure; Proactive, takes own initiative; Able to meet tight deadlines

Desirable

• Creative approach to problem solving

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

Brittany House

Ground Floor, 1 Brest Road

Plymouth

PL6 5YE

Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)