Job summary
University Hospitals Plymouth NHS Trust is looking for someone with a keen interest in finance administration to join our busy Research and Development Team based at Derriford Hospital.
For someone with a keen interest in finance there will be the opportunity to access further training in financial management in due course.
If you are interested and would like to know more about the role, please contact the R&D Management Accountant - Chris Zampella chris.zampella@nhs.net.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
The role of R&D Junior Finance Administrator is to provide administrative support as an integrated member of the Research and Development Office.
The ability to communicate with a wide variety of people, from experienced Consultants to first time researchers is key to this role. The R&D process is subject to externally set deadlines, so the ability to work to time and target is an essential attribute.
The role is a very busy one, requiring good organisational skills and the ability to prioritise.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
- Maintaining existing finance spreadsheets and records, including the R&D database EDGE, for all trial financial requirements, ensuring records are accurate to support the timely management of RD&I invoicing
- With the support of the senior finance team, prepare a breakdown of the study budget to support the issuing of invoices and allocation of income for all UHP trials
- To ensure that prompt and timely invoicing (to meet payment dates as detailed in each trial related financial agreement) is initiated in accordance with the study contract
- Under the supervision of the Senior Research Finance team obtain invoicing data through liaison with sponsor Clinical Research Associate (CRA) and site nurse co-ordinator, for regular invoicing
- Liaise with the Clinical Research teams to ensure all study expenses reimbursement are invoiced in a timely manner
- Use Oracle (Trust Finance System) to raise new invoices
- Ensuring that at the point of invoice raising, with support from the senior research finance staff, the income is correctly allocated to the departmental NHS cost centres
- Organise PO numbers when required
- Help support the resolution of RD&I finance queries through ORACLE or budget holder helpdesk as appropriate
- Take part in any appropriate departmental training and demonstrate own activities to new starters or less experienced staff
- Provide administrative services for the R&D finance team as required e.g. photocopying, filing
- Being familiar with and adhere to the Health and Safety Policy and other Trust policies and procedures
- Supporting and enhancing the continual quality initiative ensuring a quality first approach to all aspects of work
COMMUNICATIONS & WORKING RELATIONSHIPS
- R&D Management Accountant
- Research Operations Team
- Research Governance Manager + Administrator
- Lead Research Nurse + Team Leaders
- Generic Research Nurses
- Commercial Clinical Trial sponsors members of the pharmaceutical, device and equipment industry (ie: Eli-Lilly, AstraZeneca, Wyeth, Pfizer, etc)
- CRN Staff
- University of Plymouth Schools of Medicine & Dentistry and other Universities
Principal Trial Investigators (Trust Consultants) and their research teams
For further details please see attached JD&PS.
Job description
Job responsibilities
- Maintaining existing finance spreadsheets and records, including the R&D database EDGE, for all trial financial requirements, ensuring records are accurate to support the timely management of RD&I invoicing
- With the support of the senior finance team, prepare a breakdown of the study budget to support the issuing of invoices and allocation of income for all UHP trials
- To ensure that prompt and timely invoicing (to meet payment dates as detailed in each trial related financial agreement) is initiated in accordance with the study contract
- Under the supervision of the Senior Research Finance team obtain invoicing data through liaison with sponsor Clinical Research Associate (CRA) and site nurse co-ordinator, for regular invoicing
- Liaise with the Clinical Research teams to ensure all study expenses reimbursement are invoiced in a timely manner
- Use Oracle (Trust Finance System) to raise new invoices
- Ensuring that at the point of invoice raising, with support from the senior research finance staff, the income is correctly allocated to the departmental NHS cost centres
- Organise PO numbers when required
- Help support the resolution of RD&I finance queries through ORACLE or budget holder helpdesk as appropriate
- Take part in any appropriate departmental training and demonstrate own activities to new starters or less experienced staff
- Provide administrative services for the R&D finance team as required e.g. photocopying, filing
- Being familiar with and adhere to the Health and Safety Policy and other Trust policies and procedures
- Supporting and enhancing the continual quality initiative ensuring a quality first approach to all aspects of work
COMMUNICATIONS & WORKING RELATIONSHIPS
- R&D Management Accountant
- Research Operations Team
- Research Governance Manager + Administrator
- Lead Research Nurse + Team Leaders
- Generic Research Nurses
- Commercial Clinical Trial sponsors members of the pharmaceutical, device and equipment industry (ie: Eli-Lilly, AstraZeneca, Wyeth, Pfizer, etc)
- CRN Staff
- University of Plymouth Schools of Medicine & Dentistry and other Universities
Principal Trial Investigators (Trust Consultants) and their research teams
For further details please see attached JD&PS.
Person Specification
Qualifications
Essential
- GCSEs Grade A-D/3-9 in Maths and English, or equivalent
Knowledge
Essential
- oPrevious demonstrable administrative experience
- oHigh level of numeracy
- oGood keyboard skills with a proven knowledge of modern "Office" packages - Excel, Word
Desirable
- oUnderstanding of NHS and Commercial costs
- oPrevious experience in accounts management
- oOracle, Access
Aptitiude and Abilities
Essential
- oAbility to accurately extract information and perform basis analysis
- oPresent relevant information in a clear and concise format
Person Specification
Qualifications
Essential
- GCSEs Grade A-D/3-9 in Maths and English, or equivalent
Knowledge
Essential
- oPrevious demonstrable administrative experience
- oHigh level of numeracy
- oGood keyboard skills with a proven knowledge of modern "Office" packages - Excel, Word
Desirable
- oUnderstanding of NHS and Commercial costs
- oPrevious experience in accounts management
- oOracle, Access
Aptitiude and Abilities
Essential
- oAbility to accurately extract information and perform basis analysis
- oPresent relevant information in a clear and concise format
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
