Job summary
The post provides administrative support to the technical staff in Clinical Engineering
To engage with educational learning including completion of a competency framework to support progression to a Band 3
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
- Receives and acts on instructions from the Administration Team Leader.
- Greets visitors, including couriers with equipment deliveries and collections to the department.
- Answers telephone queries and acts on / directs as appropriate or on guidance of team leader.
- Logs requests into the Medical Devices database and adds service reports as directed.
- Provides reports of library activity and asset maintenance as required.
- Engages with competency achievement for their post through participation in training activities and completion of a competency framework.
- Assists with providing a range of secretarial and administration duties as required by the Clinical Engineering/HCST management.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
1. Administrator Assistant responsibilities
- Receives and acts on instructions from the Administration Team Leader
- Greets visitors, including couriers with equipment deliveries and collections to the department
- Answers telephone queries and acts on / directs as appropriate or on guidance of team leader
- Logs requests into the Medical Devices database and adds service reports as directed
- Provides reports of library activity and asset maintenance as required
- Engages with competency achievement for their post through participation in training activities and completion of a competency framework
- Assists with providing a range of secretarial and administration duties as required by the Clinical Engineering/HCST management.
Please see the attached JD for further details.
Job description
Job responsibilities
1. Administrator Assistant responsibilities
- Receives and acts on instructions from the Administration Team Leader
- Greets visitors, including couriers with equipment deliveries and collections to the department
- Answers telephone queries and acts on / directs as appropriate or on guidance of team leader
- Logs requests into the Medical Devices database and adds service reports as directed
- Provides reports of library activity and asset maintenance as required
- Engages with competency achievement for their post through participation in training activities and completion of a competency framework
- Assists with providing a range of secretarial and administration duties as required by the Clinical Engineering/HCST management.
Please see the attached JD for further details.
Person Specification
Knowledge and Experience
Essential
- oAble to use computers and Microsoft Office applications (Excel, Word and PowerPoint) or similar.
- oAbility to accurately touch type.
Desirable
- oPrevious demonstrable experience within a similar role
Qualifications
Essential
- oNVQ L2 or equivalent demonstrable experience
- oA minimum of four GCSEs at grade 4/C and above, including English Language, Mathematics.
Desirable
- oGCSE/BTEC qualification in Business Studies or IT.
Apptitude and Abilities
Essential
- oAble to work flexibly on own initiative as well as part of a team.
- oGood communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
Desirable
Person Specification
Knowledge and Experience
Essential
- oAble to use computers and Microsoft Office applications (Excel, Word and PowerPoint) or similar.
- oAbility to accurately touch type.
Desirable
- oPrevious demonstrable experience within a similar role
Qualifications
Essential
- oNVQ L2 or equivalent demonstrable experience
- oA minimum of four GCSEs at grade 4/C and above, including English Language, Mathematics.
Desirable
- oGCSE/BTEC qualification in Business Studies or IT.
Apptitude and Abilities
Essential
- oAble to work flexibly on own initiative as well as part of a team.
- oGood communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
